READ ALONGSIDE THE SOURCE
Okaloosa County BOCC — October 15, 2013 — Action Item Printout — reading text
Part 1 of 1. These parts divide the reading text for browsing; they are not the source document's page numbers.
Machine-extracted text — 62-Action Item Printout.pdf
Machine-extracted OCR text · Review label: Machine produced / unreviewed
Compare this copy with the preserved source. Review labels describe the recorded status of this file; they do not guarantee that the text is error-free. Spacing and line breaks are retained, with long lines wrapped to fit the screen.
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: September 17, 2013
TO: Honorable Chairman and Members of the Board
FROM: Dino J. Villani
SUBJECT: Amendment to EMS Billing Contract with Advanced Data Processing,
Inc.
DEPARTMENT: Public Safety
BCC DISTRICT: All
STATEMENT OF ISSUE: Request approval of the third amendment to the EMS billing
contract with Advanced Data Processing, Inc., (ADPI) to update the Health Insurance Portability
and Accountability Act (HIPAA) Rule.
BACKGROUND: Advanced Data Processing, Inc., provides ambulance billing services for
Okaloosa County. The HIPAA Rule revision effective September 23, 2013, requires updating of
the Business Associate Agreement with ADPI. The HIPAA Rule is a set of federal standards to
protect the privacy of patients' medical records and other health information maintained by
covered entities. These standards provide patients with access to their medical records and with
significant control over how their personal health information is used and disclosed. In addition
to updating the HIPAA Rule, the amendment also states that patient accounts will be turned over
to the collection agency after 180 days if no collection has been made unless insurance payment
is pending. Currently, the accounts are turned over to the collection agency after one year. If the
collections agency makes contact with patients and they have medical insurance, after one year it
is too late to file a claim with most insurance companies.
OPTIONS: Approve or disapprove.
RECOMMENDATIONS: Approve the third amendment to the EMS billing contract with
ADPI.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator