Okaloosa County School Board — Regular Meeting, April 25, 2016 — reading text

Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 25, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date : Apr 25, 2016 Fiscal Impact : Yes Dollar Amount : $21,827.52 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2016-04-25.pdf (234 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Request to close the current Southside Primary School Internal Funds checking account at Trustmark Bank and open a new account at BBVA Compass Bank effective April 26, 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve request to close the current Southside Primary School Internal Funds checking account at Trustmark Bank and open a new account at BBVA Compass Bank effective April 26, 2016. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Southside Primary School is requesting permission to close their current Internal Funds checking account at Trustmark Bank and open a new account at BBVA Compass Bank due to the closure of the Trustmark Bank Crestview location. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments SouthsidePrimary-BankChange-Agenda 2016-04-25.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2016-2017, presented by Rita R. Scallan, Chief  Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 25, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date : Apr 25, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2016-2017. Public Content The School Board of Seminole County provides statistical and random sampling which allows for our school district to be eligible to file for Medicaid Administrative Claiming Reimbursement. The Florida Department of Education has contracted with The School Board of Seminole County to provide management services free of charge to all school districts in the state of Florida. There will be no cost for the Electronic Medicaid Administrative Claiming System (EMACS) Administrative Services for fiscal year 2016-2017. File Attachments Medicaid Claiming Agreement with Seminole County School District.pdf (150 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 BENCOR National Governmental Employees Retirement Plan - New IRS Advisory Letter, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 25, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date : Apr 25, 2016 Fiscal Impact : No Budgeted : Yes Budget Source : Employee Election Recommended Action : Approval Public Content On October 23, 2006, the School Board approved the adoption of the BENCOR Plan, and approved BENCOR as the administrator of the District’s 401 (a) Plan, Tax Deferred 403 (b) Annuity plan, and 457 (b) Deferred Pay Plan. The documents relating to the existing plan were executed on February 27, 2007, with master copies of the documents available in the School Board Office. Effective January 1, 2009, the Trustee for the BENCOR Plans is Wells Fargo Bank, N.A. BENCOR has continued to update the plan according to changing federal tax laws and has applied for and received intervening IRS approval letters. Most recently, pursuant to IRS procedures, the BENCOR Plan was submitted to the Service for review of cumulative statutory and regulatory changes. The Internal Revenue Service has issued another favorable opinion letter, dated March 31, 2014, which supersedes the prior advisory letters issued by the IRS on March 31, 2008 and June 2, 2009. The Service determined that the BENCOR Plan continues to be qualified under Section 401 (a) of the Internal Revenue Code. As an adopter of the BENCOR Plan, in assuring the benefits of continued IRS approval of the School District plan, the documents recently provided by the BENCOR National Governmental Employees Retirement Plan must be executed and returned by April 30, 2016. File Attachments BENCOR IRS Advisory Ltr 03-31-14.pdf (107 KB) GB078053 Okaloosa Bencor 401(a) Plan Adoption Agreement 10-26-2015.pdf (458 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Joint Use Agreement between the School Board of Okaloosa County, Florida and the City of Destin, a Florida municipality, presented by Dr. Bill Smith and recommended by the Superintendent for approval. Meeting : Apr 25, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date : Apr 25, 2016 Recommended Action : Motion to approve the Joint Use Agreement between The School Board of Okaloosa County, Florida and the City of Destin. Public Content The School