Fort Walton Beach — 2014-3 Accept Ed Byrne Grant — reading text

Tae Se RESOLUTION 2014-3 “in Feaas| RS -Libse A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR ESSENTIAL EQUIPMENT REPLACEMENT; AUTHORIZING THE MAYOR TO EXECUTE THE CERTIFICATION OF ACCEPTANCE; AUTHORIZING f-— cara A BUDGET AMENDMENT; AND PROVIDING AN EFFECTIVE DATE. ben Whereas, The Florida Department of Law Enforcement through the Edward Byrne Memorial Justice Assistance Grant provides funding to reduce crime and improve public safety, and Whereas, The City is eligible to participate in this competitive grant program, and has applied for and been awarded project total of $4,863.00 ($4,863.00 grant funds and $0 City match) for Essential Replacement Equipment, and Whereas, The City Council finds that is in the best interests of the citizens of Fort Walton Beach to participate in the Edward Byrne Memorial Justice Assistance Grant, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA THAT: Section 1. The City Council hereby authorizes the Mayor to execute the grant award; the City Manager to execute all necessary documents to complete grant-related purchases; and a budget amendment to record the grant. Budget Amendment for Grant Funds: Revenue Expense 102-1579-331-2000 $4,863 102-1579-521-6406 $4,863 Section 2. This Resolution shall take effect immediately upon approval by the City Council and signature of the Mayor. Adopted by the City Council on this 25th day of February, 2014. ® Mule Mike Anderson, Mayor Attest; Approved for form, |! € Helen Spencer, City/Clerk ; = 4 ess Florida Department of - Business Support ‘ Rick Scott, Governor _ Law Enforcement Office of Criminal Justice Grants Pam Bondi, Attomey General . Post Office Box 1489 Jeff Atwater, Chief Financial Officer Gerald M. Bailey Tallahassee, FL 32302-1488 Adam Putnam, Commissioner of Agriculture Commissioner (850) 617-1250 . www. fdle.state.fl.us FEB 7 2014 The Honorable Michael Anderson Mayor City of Fort Walton Beach 107 Miracle Strip Parkway Fort Walton Beach, FL 32548-6614 Re: Contract No. 2014-JAGD-OKAL-3-E6-081 _ Dear Mayor Anderson: The Florida Department of Law Enforcement is pleased to award an Edward Byme Memorial Justice Assistance Grant to your unit of government in the amount of $ 4,863.00 for the project entitled, ESSENTIAL REPLACEMENT EQUIPMENT. These funds shall be utilized for the purpose of reducing crime and improving public safety. A copy of the approved subgrant application with the referenced contract number is enclosed for your file. All correspondence with the Department should always refer to the project number and title. . As you may be aware, information from subgrants and performance reports are currently provided to the Department of Justice under the Performance Measurement Tool (PMT) and Federal Funding Accountability and Transparency Act (FFATA) to meet current federal transparency requirements. However, the State of Florida'recently passed legislation requiring all contracts, including grants for state or federal financial assistance, be provided to the . Department of Financial Services via the Florida Accountability Contract Tracking System (FACTS). This grant contract and all subsequent correlating information including performance reports, expenditure reposts, grant amendments, etc. are provided to FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of Florida for transparency in government spending. “If this grant agreement contains confidentia!_or exempt information not subject to disclosure under the public records law, Chapter 119, F.S., (such as the names of personnel and disclosure of equipment for certain undercover operations, etc. that may result in officer names or other sensitive information on grant documents and expenditure reports) please contact the Office of Criminal Justice Grants for information on requesting exemption from public records disclosure. Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within 30 calendar days from the date of award. This certificate constitutes official acceptance of the award and must be received by the Department prior to the reimbursement of any project expenditures. We look forward to working with you on this project. Please contact Planning Manager Annamarie Whatley at (850) 617-1250 if you have any questions or we can be of further assistance. Sincerely, Teng THe Gren ON |") - Ss : Petrina Tuttle Herring cor. + Administrator . Reade ; C $ " PTH/AW/AL Cc r a a Enclosures Mn ot t- Service + Integrity * Respect + Q SUBGRANT AWARD CERTIFICATE | Subgrantee: City of Fort Walton Beach Date of Award: C21Ce/25iu Grant Period: From: 02/01/2014 TO: 06/30/2014 Project Title: ESSENTIAL REPLACEMENT EQUIPMENT . Grant Number: 2014-JAGD-OKAL-3-E6-081 Federal Funds: $ 4,863.00 State Agency Match: Local Agency Match: $ 0.00 Total Project Cost: $ 4,863.00 CFDA Number. 16.738 Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title | of the Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part (42 U.S.C. 3751-3759); the Consolidated Appropriations Act, 2008,;Public Law 110-161; and Public Law 109-162, Title XI, Department of Justice Reauthorization, Subtitle B, Improving the Department of Justice's Grant Programs, Chapter 1, Assisting Law Enforcement and Criminal Justice Agencies, Section 1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program, to the above mentioned subgrantee and subject to any attached or special conditions. This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and * Administrative Guide for Grants, Guideline Manual 7100 1D, Office of Justice Programs, Common Rule for State and Local Governments and A-87, or OMB Circulars A-110 or A-102, as applicable, and A-21, in their entirety. It is also subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P.L. 90-351, as amended, and P.L. 4100-690. This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date of award, a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department. Authorized Official Petrina Tuttle Herring Administrator Ce lot, (zi Date () This award is subject to special conditions (attached). ; Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Organization Name: City of Fort Walton Beach County: Okaloosa Chief Official Name: Michael Anderson Title: Mayor Address: 107 Miracle Strip Parkway City: Fort Walton Beach State: FL Zip: 32548-6614 Phone: 850-833-9639 Ext: Fax: 850-833-9640 Email: fwbmayor@fwb.org Chief Financial Officer Name: Brandy Ferris Title: - Finance Director Address: 107 Miracle Strip Parkway Southwest City: Fort Walton Beach State: FL Zip: 32548 Phone: 850-833-9512 *Ext: | . Fax: 850-833-9640 Email: bferris@fwb.org Application Ref# 2014-JAGD-1493 - Section #1 Page 1 of 2 Contract 2014-JAGD-OKAL-3-E6-081 Rule Reference 11D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct implementing Agency Organization Name: County: Okdloosa Chief Official — Name: Theodore Litschauer Title: Chief of Police Address: 7 Hollywood Boulevard Northeast City: Fort Walton Beach State: FL Zip: 32548-4920 Phone: 850-833-9532 Ext: Fax: 850-833-9563 Email: tlitschauer@fwb.org Project Director Name: Title: Address: City: State: Phone: Fax: Email: Darrell Bruhn Captain 7 Northeast Hollywood Boulevard Fort Walton Beach FL Zip: 32548 850-833-9537 Ext: 850-833-9563 dbruhn@fwb.org Application Ref# | 2014-JAGD-1493 Contract 2014-JAGD-OKAL-3-E6-081 Rule Reference 11D-9.006 OCJG-005 (rev. April 2005) City of Fort Walton Beach Police Department Section #1 Page 2 of 2 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct General Project Information Project Title: ESSENTIAL REPLACEMENT EQUIPMENT Subgrant Recipient: City of Fort Walton Beach Implementing Agency: City of Fort Walton Beach Police Department Project Start Date: 2/1/2014 End Date: 6/30/2014 Problem Identification The Fort Walton Beach Police Department is in dire need of essential equipment used in the day to day functions of the organization. Budget limitations and shortfalls have impeded or prevented our ability to replace worn or decrepit items. Acquistion of necessary items will enhance operational safety and efficiency. Problems in the community creating the need for equipment are manifold: increasing calls for service create an increased demand on communication officers and make a smooth flow of information imperative, i.e. the need for new computer screens and headsets, increased risk out in the field make night sights and shield light critical for officers, citizen needs dictate they be able to speak with records personnel through protective glass via an intercom system, the volume of serious crimes creates a need for frequent communication between a detective and detective supervisor facilitated through the ear bud system and increased administrative workload creates the need for appropriate chairs and shredder. Project Summary (Scope of Work) The Fort Walton Beach Police Department would like to purchase and deploy the new equipment to multiple units within the organization who have needs particular to their job function. The computer screens will allow Communications Officers to view all of their information on one large screen per station for ease of use. Night sights will be installed on duty firearms of officers who work primarily after dark. The commercial shredder will facilitate the destruction of confidential documents by the staff assistant to the Chief of Police. The office chairs will replace wom ones that are in use by records clerks for long periods of desk work. The handgun lights will provide illumination for Tactical Response Team members who respond to high risk incidents. The intercom system will allow for communication between citizens and records clerks at the records public window. The shield light will be mounted to a ballistic shield and provide illumination for members of the Tactical Response Team on high risk missions. The head-sets will allow hands free dispatching for Communication Officers and are especially useful for people in training. The ear-bud system will allow information to be passed covertly from one officer to another. ae Application Ref # 2014-JAGD-1493 Section #2 Page 1 of 2 Contract 2014-JAGD-OKAL-3-E6- Rule Reference 11D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section Questions: Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: No Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer:. No Question: Part 1: In your business or organization's preceding completed fiscal year, did your business or organization (the subgrantee) receive (1) 80 percent or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? If yes, answer "yes" or "no" to Part 2, below. Answer: No Question: Part 2: Does the public have access to information about the compensation