Okaloosa County BOCC — June 17, 2014 — RFQ- ARFF — reading text

REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES ON THE AIRCRAFT RESCUE AND FIRE FIGHTING (ARFF) STATION DEVELOPMENT LOCATED ON EGLIN AIR FORCE BASE, FL RFQ #: AP 50-14 RFQ DUE: MAY 30, 2014 @ 4:00 P.M.  NOTICE TO PROPOSERS AP 50-14 REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES ON THE AIRCRAFT RESCUE AND FIRE FIGHTING (ARFF) STATION DEVELOPMENT LOCATED ON EGLIN AIR FORCE BASE, FL The Okaloosa County Board of County Commissioners under the provisions of Section 287.055, Florida Statutes and County policy, request qualifications from agencies for “Construction Administration and Inspection Services on the Aircraft Rescue and Fire Fighting (ARFF) Station Development located on Eglin Air Force Base, FL.” Agencies desiring consideration should provide an original and six (6) copies of their Request for Qualifications (RFQ) with the agency’s areas of expertise identified. Submissions should be portrait orientation, unbound, and 8 ½” x 11” where practical. Guidelines detailing form and content requirements for the statement of qualifications are available by contacting Okaloosa County Purchasing Department, 602-C North Pearl St., Crestview, FL 32536, 850-689-5960, or download them from our website at http://www.co.okaloosa.fl.us/dept_purchasing.html. Submittals must be delivered to the Okaloosa County Purchasing Department at the address below no later than 4:00 p.m., May 30, 2014 in order to be considered. All submittals received after the stated time and date will be returned unopened and will not be considered. NOTE: Crestview, FL is not a next day guaranteed delivery location by most delivery services. Proposers using mail or delivery services assume all risks of late or non-delivery. All submittals must be in sealed envelopes reflecting on the outside thereof “Construction Administration and Inspection Services on the Aircraft Rescue and Fire Fighting (ARFF) Station Development located on Eglin Air Force Base, FL.” Failure to mark outside of envelope as set forth herein shall result in the submittal not being considered. The County reserves the right to award to the firm submitting a responsive proposal with a resulting negotiated agreement that is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in proposals received. Okaloosa County shall be the sole judge of the proposal and the resulting negotiating agreement that is in its best interest and its decision will be final. All submittals should be addressed as follows: Okaloosa County Purchasing Department 602-C North Pearl St Crestview, FL 32536 Zan Fedorak Purchasing Manager BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FL Charles K. Windes, Jr. Chairman Deputy Clerk Page 2  SCOPE OF WORK INTRODUCTION– The Okaloosa County Board of County Commissioners is soliciting Statements of Qualifications from interested firms detailing their technical and financial qualifications to design a new Aircraft Rescue and Fire Fighting (ARFF) Station located on Eglin Air Force Base, FL. Okaloosa County plans to retain professional architect/engineer (A/E) services to administer and inspect third-party construction of the Aircraft Rescue & Firefighting (ARFF) Station at Eglin Air Force Base. The scope of professional services includes, but is not limited to, the following: 1. Administration of construction contract with selected general contractor to include weekly progress meetings, quarterly reports, site visits, review of submittals, review of contractor pay applications, clarification of construction documents, preparation of change orders, and other administrative items as needed; 2. Coordination with regulatory agencies; 3. Coordination with Eglin Air Force Base regarding utilities furnished and installed by Eglin Air Force Base; 4. Full-time inspection of the construction work to include coordination of material acceptance testing, verification of completed quantities, reviews of construction schedule; and 5. As-built surveying and material acceptance testing. Consultant’s qualification submissions are limited to no more than 20 pages. Consultant’s proposal shall demonstrate ability to coordinate with Eglin Air Force Base Civil Engineering Squadron and Eglin Air Force Base Fire Department. Consultant shall also demonstrate thorough knowledge of FAA AC 150/5210-15A Aircraft Rescue and Firefighting Station Building Design, International Building Code 2009, National Electric Code 2008, and National Fire Protection Association standards. Consultant shall be required to comply with Okaloosa County DBE goals and federal and state grant assurances. The new building shall comply with all Federal, State and local codes including, but not limited to building construction and stormwater management requirements. An elevator meeting all current ADA compliance criteria is to be included. Page 3 A Building Safety System, including the fire sprinkler system and Fire Alarm System shall be required in accordance with all applicable local, state and federal codes and regulations. The new building shall be ADA compliant. All necessary internal and external signage is to be included in the design. The successful proposer will be responsible for field measurements of the proposed site and analyze space for layout, utilization and any limitations. The successful proposer will be required to meet with designated Okaloosa County Airports and Eglin Air Force Base representatives to determine the space, size and use requirements. REQUESTED SERVICES – Following selection of a design firm, that firm shall work with Okaloosa County to develop a new Aircraft Rescue & Firefighting (ARFF) Station that will serve the needs of the Okaloosa County Airports and Eglin Air Force Base. Improvements contemplated with this contract will include site and building improvements. The selected firm shall have sole responsibility for compliance with all applicable local, state and federal codes and design requirements. OWNERSHIP & USE OF DOCUMENTS – The design services required for the completion of the work constitute a work for hire. All rights to intellectual property in any documents, drawings, specifications and electronic data generated in the course of providing such service are the property of the Owner. The Owner agrees that drawings, specifications, and electronic data shall be not used for any other project but shall be available for use by the Owner for future additions, alterations and remodeling to any structure that is subject to this project. The Design Firm and other providers of professional services shall be permitted to retain copies of the drawings, specifications and electronic data for informational purposes and reference in connection with the Owner’s use and occupancy of the project. The Design Firm shall not use the drawings, specifications or electronic data for any other projects, except by Owner’s prior written approval. The Design Firm and other providers of professional services on this project shall not be held liable for any changes or modifications to the drawings and specifications made by the Owner after termination of this agreement. After successful completion of this agreement, the Owner shall retain possession of the drawings and specifications as provided herein and shall be entitled to use of the drawings, specifications, and electronic data furnished by the Design Firm without the written permission of the Design Firm. EVALUATION/SELECTION OF PROPOSALS – A Selection Review Committee appointed by the Board of County Commissioners will evaluate all proposals received and: 1. Prepare an alphabetical listing of those proposers determined to be interested and available. Evaluate the proposals meeting minimum submission criteria based upon qualifications and conduct discussions with those firms deemed to be the most highly Page 4  qualified to provide the services required. Each of the firms will be required to execute the Truth-In-Negotiation certificate as defined in Florida Statutes 287.055. Selection as best qualified will be based on the following considerations: a. Responsiveness of the proposal clearly stating an understanding of the work to be performed for the County. b. Firm’s reputation and competence, including technical education and training, experience in similar type projects, availability of adequate personnel, equipment and facilities and the extent of repeat business of the firm. c. Current workload. d. Financial responsibility. e. Ability to observe and advise whether plans and specifications are being complied with. f. Past record of professional accomplishments. g. Previous experience with Okaloosa County Board of County Commissioners. h. Familiarity with the proposed project area. i. Qualifications of personnel assigned to the program. j. Experience with programs similar in size and scope to those herein proposed. k. Firm’s capability to meet schedules. l. Willingness to meet time and budget requirements. m. Geographic location of the firm, including permanent office of staff and project management team. 2. Review of all proposals received will proceed as follows: a. The Selection Committee will review all written documents submitted. b. The committee’s ranking of prospective firms shall be based on the firm’s capabilities, ability, and adequacy of personnel, past record, recent experience, current workload and location of the firm or individual as provided in the submittal. c. The Selection Committee may call for presentations by the top ranks firms. Page 5  3. Negotiations between the Selection Committee, or the Committee Designee, and the priority proposers (the proposers ranked highest on the Board approved ranking list) that will proceed as follows: a. Negotiations will be held with the highest ranked proposer. b. If no agreement can be reached with the highest ranked proposer, then negotiations will commence with the 2nd highest ranked proposer. c. If no agreement can be reached with the 2nd highest ranked proposer, then negotiations will commence with the 3rd highest ranked proposer. d. If no agreement is reached with the 3rd highest ranked proposer, then the Committee shall return to the Board to report such and recommend that a new ranking list be established from among the other proposals submitted. If for any reason, said procedure is not feasible, the Committee shall seek direction from the Board as to how to proceed further. 4. Presentation of the agreements by the Selection Committee to the Board for approval. The Executive Summary shall inform the Board as to the terms, conditions, and costs associated with the contracts. 5. Upon approval of the agreement by the Board, execution of a formal written agreement prior to commencement of the work associated with the contract. 6. Direct contact one-on-one with the