Okaloosa County BOCC — October 7, 2014 — AH105 OKALOOSA BCC amendment #7 renewal Fully Executed — reading text

contract and/or provided by BBCBC. BBCBC/PSYCHCARE will review the annual inventory report during contract monitoring to ensure completeness and compliance with this Section. Items purchased with contract funds are not to be depreciated by the Provider and charged back to BBCBC. Once property is determined to be lost, stolen, or unaccounted for at the end of each annual physical inventory, Provider shall ensure that a thorough investigation is made immediately. If the property item is not located as a result of the investigation, Provider shall file a report with BBCBC describing the missing item and the circumstances surrounding its disappearance. If the property was stolen, a police report must accompany the documentation filed with BBCBC. If Provider replaces or disposes of property transferred to or purchased by Provider pursuant to this Subcontract, Provider shall provide accurate and complete information pertaining to the replacement or disposition of the property on the Provider’s annual inventory form. 30. Notification of Legal Action The Provider shall notify BBCBC of legal actions taken against them or potential actions such as lawsuits, related to services provided through this subcontract or that may impact the Provider's ability to deliver the contractual services, or adversely impact BBCBC. BBCBC’s Managing Entity Chief Operating Officer will be notified within 10 days of Provider becoming aware of such actions or from the day of the legal filing, whichever comes first. 31. Proprietary or Trade Secret Information a. 8/25/14 Unless exempted by law, all public records are subject to public inspection and copying under Florida's Public Records Law, Chapter 119, F.S. Any claim by Provider of proprietary or trade secret confidentiality for any information contained in Provider's documents (reports, deliverables or work papers, etc., in paper or electronic form) submitted in connection with this contract will be waived, unless the claimed confidential information is submitted in accordance with paragraph 2 below. The Provider must clearly label any portion of the documents, data or records submitted that it considers exempt from public inspection or disclosure pursuant to Florida's Public Records Law as proprietary or trade secret. The labeling will include a justification citing specific statutes and facts that authorize exemption of the information from public disclosure. If different exemptions are claimed to be applicable to different portions of the protected 18 Contract #AH105 Standard A information, the Provider shall include information correlating the nature of the claims to the particular protected information. c. | BBCBC/PSYCHCARE, when required to comply with a public records request including documents submitted by the Provider, may require the Provider to expeditiously submit redacted copies of documents marked as confidential or trade secret in accordance with paragraph 2 above. Accompanying the submission shall be an updated version of the justification under paragraph 2, correlated specifically to redacted information. The redacted copy must exclude or obliterate only those exact portions that are claimed to be proprietary or trade secret. If the Provider fails to promptly submit a redacted copy and updated justification in accordance with this paragraph, BBCBC/PSYCHCARE is authorized to produce the records sought without any redaction of proprietary or trade secret information. d. |BBCBC/PSYCHCARE is not obligated to agree with the Provider's claim of exemption on the basis of proprietary or trade secret confidentiality and the Provider shall be responsible for defending its claim that each and every portion of the redactions of proprietary or trade secret information are exempt from inspection and copying under Florida's Public Records Law. 32, Vendor Ombudsman A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this office are found in section 215.422, F.S., which include disseminating information relative to prompt payment and assisting vendors in receiving their payments in a timely manner from a state agency. The Vendor Ombudsman may be contacted at (850) 413-5516. 33. Notice Any notice that is required under this subcontract shall be in writing, and sent by U.S. Postal Service or any expedited delivery service that provides verification of delivery or by hand delivery. Said notice shall be sent to BBCBC’s Chief Executive Officer, at 525 N. Martin Luther King Jr. Blvd. Tallahassee FL 32301. 34. National Voter Registration Act a. The provider and any subcontractor shall, when applicable, act in accordance with the National Voter Registration Act (NVRA) of 1993, Pub. L. 103-31 (1993), sections 97.021 and 97.058, F.S., and Rule 1S-2.048, F.A.C., and provide clients with an opportunity upon admission or release, or when they change their address, to either register to vote or update their voter registration. b. The provider shall appoint a Voter Registration Agency (VRA) Coordinator to coordinate all provider agency NVRA activities. Coordinator activities include but are not limited to: (1) Establishing procedures for providing voter registration to telephone applicants (2) The training of staff either directly or through assistance from county supervisor of elections. The materials for training are available on the Florida Department of State website: http://election.dos.state.fl.us/NVRA/ (3) Accepting voter registration applications dropped off in person or received by mail forwarding them to the Supervisor of Elections in their county within five (5) business days. 19 8/25/14 Contract #AH105 Standard A (4) Providing assistance to clients providing the same degree of help as when offering core services. (5) Retaining declinations to register for two (2) years (6) Collecting and submittal of prescribed data to BBCBC on a quarterly basis. Quarterly, the provider shall submit all data collection to the BBCBC contract manager utilizing the information contained in Exhibit V. Completed reports are to be submitted as per schedule on Exhibit C and submitted via email to: mecontracts@bigbendcbc.org The Department of Children and Families document titled: Re: National Voter Registration Act dated February 3, 2014 shall be the guidance document for provider reference and can be accessed through the internet: http://www.myflfamilies.com/service-programs/substance- abuse/managing-entities B. THE PROVIDER AND BBCBC MUTUALLY AGREE: 1. Term This subcontract shall begin on October 1, 2014 and shall continue in full force until June 30, 2015 whereupon this Subcontract shall thereafter automatically renew for additional one (1) year periods, unless earlier terminated according to the provisions of this Subcontract. 2. Termination a. 8/25/14 This subcontract may be terminated by either party without cause upon no less than thirty (30) calendar days notice in writing to the other party unless a sooner time is mutually agreed upon in writing. Said notice shall be delivered by U.S. Postal Service or any expedited delivery service that provides verification of delivery or by hand delivery to the contract manager or the representative of the Provider responsible for administration of the program. In the event funds for payment pursuant to this subcontract become unavailable, BBCBC may terminate this subcontract upon no less than twenty-four (24) hours notice in writing to the Provider. Said notice shall be sent by U.S. Postal Service or any expedited delivery service that provides verification of delivery. BBCBC shall be the final authority as to the availability and adequacy of funds. In the event of termination of this contract, the Provider will be compensated for any work satisfactorily completed. This contract may be terminated for the Provider's non-performance upon no less than twenty- four (24) hours notice in writing to the Provider. If applicable, BBCBC may employ the default provisions in Rule 60A-1.006(3), F.A.C. BBCBC’s failure to demand performance of any provision of this contract shall not be deemed a waiver of such performance. BBCBC’s waiver of any one breach of any provision of this subcontract shall not be deemed to be a waiver of any other breach and neither event shall be construed to be a modification of the terms and conditions of this subcontract. The provisions herein do not limit BBCBC’s right to remedies at law or in equity. Breach of any contractual obligations with BBCBC will be a sufficient cause for termination. To be terminated as a Provider under this provision, the Provider must have been notified by 20 Contract #AH105 Standard A BBCBC of the unsatisfactory performance, and failed to cure the unsatisfactory performance to the satisfaction of the BBCBC; within fifteen (15) day period. Such termination shall be effective as of midnight, beginning the sixteenth (16th) day following the date of the letter sent via certified mail advising of the termination. e. |BBCBC may terminate this Subcontract immediately upon notice to Provider if (i) Provider becomes insolvent, files a petition for protection from its creditors, enters into any general arrangement or assignment for the benefit of its creditors, or suffers or consents to the appointment of a trustee or a receiver to take possession of substantially all of Provider’s assets, or in the event of the attachment, execution or other judicial seizure of substantially all of Provider’s assets; or (ii) BBCBC/PSYCHCARE determines, in good faith, that: (a) the actions or inactions of Provider are causing or will cause imminent danger to the health, safety or welfare of any Member; (b) Provider fails to maintain any license(s) or bond(s) required by State or Federal law, or Provider becomes uninsured for professional liability/malpractice or general liability insurance, or Provider becomes uninsured for error and omissions liability. 3. Renegotiations or Modifications Modifications of provisions of this subcontract shall be valid only when they have been reduced to writing and duly signed by both parties. The rate of payment and the total dollar amount may be adjusted retroactively to reflect price level increases and changes in the rate of payment. 4. Official Payee and Representatives a. The Provider name, as shown on page 1 of Phone: (850) 651-7200 ext 4381 this subcontract, and mailing address of the official payee to whom the payment shall be Email: meubanks@clerkofcourts.cc made is: c. The name, address, telephone number and e- Name: Okaloosa County Board of County mail address of the BBCBC representative is: Commissioners Name: David Daniels Address: 302 N Wilson St, Ste 203 Address; 525 N. Martin Luther King Jr. Blvd. City: Crestview, FL 32536-3474 City: Tallahassee, FL_32301 b. The name of the contact person and address, telephone, and e-mail address where financial Phone: 850-410-1020 ext. 114 and administrative records are maintained is: E-mail: david.daniels@bigbendcbc.org Name: Marcella B. Eubanks, Contracts & Grants Manager d. The name, address, telephone number and email of the representative of the Provider Address: 1804 Lewis Turner Blvd, Ste 206 responsible for administration of the program under this sub-contract is: City: Fort Walton Beach, FL_ 32547-1285 Name: Catherine White 21 8/25/14 Contract #AH105 Standard A Address: 100 West Maxwell Street Phone: 850/595-3055 City: Pensacola, FL_32501 E-mail: cathy.white@flcourts1.gov Upon change of representatives (names, addresses, telephone numbers and e-mail addresses) by either party, notice shall be provided in writing to the other party and the notification attached to the originals of this contract. 6. All Terms and Conditions Included This subcontract and its attachments, and any exhibits, together with any documents incorporated by reference, contain all the terms and conditions agreed upon by the