Okaloosa County BOCC — October 7, 2014 — AH105 OKALOOSA BCC amendment #7 renewal Fully Executed — reading text

BIG BEND COMMUNITY BASED CARE, INC. Amendment Summary/DON Contract Number: AH105 Amendment #007 NAME OF PROVIDER: Okaloosa County Board of County Commissioners SERVICES TO BE PROVIDED: Drug Court Case Manager; Forensic Mental Health Specialist; Mental Health Court Case Management; and Mental Health Pretrial Services. METHOD OF PAYMENT: Fixed Rate Amendment # 7: This amendment is to: e Renew the contract with BBCBC e Revise the annual contract cycle to end June 30, 2015 and then begin annually on July 1 e Update and replace contract documents. PROVIDER: OKALOOSA COUNTY BOARD BIG BEND COMMUNITY BASED CARE, INC. OF COUNTY COMMISSIONERS SIGNED ee eR ee ae SIGNED BY: ay lL. Cn L Hal) NAME: Charles K. Windes, Jr. NAME: Mike Watkins TITLE: _ Chairman TITLE: Chief Executive Officer DATE: ED See/ DATE: a |: ZY My Okaloosa BOCC / contract #AH105 Okaloosa County Board of County Commissioners Contract # AH105 Amendment #007 Contract Renewal This Amendment #7 for renewal is entered into between the Big Bend Community Based Care, Inc. herein after referred to as “BBCBC” and Okaloosa County Board of County Commissioners hereinafter referred to as the “provider”. BBCBC is exercising its option to renew this contract if mutually agreed upon by both parties. This renewal will begin on October 1, 2014 and end on June 30, 2015 with the option for annual renewals going forward to begin on July 1. The contract amount for October 1, 2014 to June 30, 2015 shall not exceed $ 120,339.00. The following contract documents are hereby updated and replace existing contract documents. e Standard Contract e Attachment I — Services to be Provided e Attachment II- Audits e Attachment III-Lobbying e Attachment IV- Debarment e Exhibit A - Clients to be Served e Exhibit B - Method of Payment e Exhibit C - Required Reports e Exhibit D - Performance and Outcome Measures e Exhibit E - Invoice Template e Exhibit F - Minimum Service Requirements e Exhibit G - Funding for FY 14/15 OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS rr Lhe kth re ame: Charles K. Windes, Jr. As Its: Chairman Okaloosa County Board of County Commissioners Date: Yogbi Contract # AH105 Renewal BIG BEND COMMUNITY BASED CARE, INC. or La Chat vy, { Mike Watkins As Its: Chief Executive Officer Date: 9 fy G Lied 9/3/14 Standard A Contract No. AH105 BIG BEND COMMUNITY BASED CARE, INC. STANDARD SAMH SERVICE PROVIDER SUBCONTRACT THIS SUBCONTRACT is made and entered into this first day of October, 2014 between BIG BEND COMMUNITY BASED CARE, INC., a Florida non-profit corporation with offices at 525 North Martin Luther King Jr. Blvd., Tallahassee, FL 32301 (hereinafter referred to as “BBCBC”) and Okaloosa County Board of County Commissioners (hereinafter referred to as “Provider"). Hereinafter BBCBC and Provider may be individually referred to as “Party” or jointly as the “Parties.” WHEREAS, BBCBC entered into a contract (the “DCF Contract”), with the Florida Department of Children and Families (the “Department’”), and BBCBC entered into a subcontract with PSYCHCARE LLC., pursuant to which BBCBC/PSYCHCARE will provide the administration, management, support and oversight of Department funded behavioral health services (substance abuse and mental health) within the meaning of Section 287.057(3)(f)5, Florida Statues pursuant as the Managing Entity for community based behavioral health services in the Northwest Region of Florida including Escambia, Santa Rosa, Okaloosa, Walton, Franklin, Gadsden, Jefferson, Leon, Liberty, Wakulla, Bay, Calhoun, Gulf, Holmes, Jackson, Madison, Taylor and Washington Counties; WHEREAS, BBCBC desires to retain Provider to provide services in connection with BBCBC’s performance under the DCF Contract, a copy of the DCF Contract is available in hard copy by request or available at www.bigbendcbe.org ; and WHEREAS, Provider is duly licensed, if applicable, qualified to provide certain behavioral health services under the DCF Contract, and desires to perform the services described in this Subcontract in connection with BBCBC’s performance under the DCF Contract. NOW THEREFORE, in consideration of mutual promises set forth herein, the Parties hereby agree as follows: A. 1. Services to Be Provided a. Provider hereby agrees to provide services in accordance with the terms and conditions specified in this subcontract including all attachments and exhibits, which constitute the subcontract document. b. Children and parents who are not Medicaid eligible or who need services that are not covered by Medicaid, and who are in or placed from households that the Department’s Child Protection Investigators determined were “unsafe” without additional services, will have priority for substance abuse and mental health services. These individuals may not be placed on a wait list without receiving interim services for longer than one week. 2. Compensation and Billing a. The Provider shall provide units of deliverables, including reports, findings, and drafts, as specified in this subcontract. These deliverables must be received and accepted by BBCBC/PSYCHCARE prior to payment. The Provider shall submit bills for fees or other 1 8/25/14 Contract #AH105 Standard A compensation for services or expenses in sufficient detail for proper pre-audit and post-audit; where itemized payment for travel expenses are permitted in this contract, submit bills for any travel expenses in accordance with section 112.061, F.S., or at such lower rates as may be provided in this contract. To allow public access to all documents, papers, letters, or other public records as defined in subsection 119.011(12), F.S., and as prescribed by subsection 119.07(1) E.S., made or received by the Provider in conjunction with this contract except that public records which are made confidential by law must be protected from disclosure. It is expressly understood that the Provider's failure to comply with this provision shall constitute an immediate breach of contract for which BBCBC may unilaterally terminate the contract. b. BBCBC will pay Provider as defined in this Subcontract, for the services provided under this Subcontract during the term of this Subcontract. BBCBC’s total payment to Provider for services provided under this Subcontract shall not exceed $120,339.00 for the period between October 1, 2014 and June 30, 2015, subject to availability of funds. Payments shall be made in accordance with this Subcontract. c. Provider shall submit all invoices to BBCBC/PSYCHCARE in the manner and format described in this Subcontract. An invoice on the form prescribed and all required back-up documentation shall be received by the BBCBC/PSYCHCARE within ten (10) calendar days after the end of each month for all services provided during such month. Invoices that are submitted past the ten (10) calendar days will be processed with the subsequent month's invoice and will result in a delay in payment. In no event, regardless of the cause or circumstance, will BBCBC be responsible or liable for payment of any invoice submitted to BBCBC more than ninety (90) calendar days after the end of the month. d. BBCBC will make payment to Provider within thirty (30) calendar days of receipt of a complete and correct invoice package unless there is a delay is funding from the Department. BBCBC shall not be obligated to make any payment to Provider if Provider does not follow BBCBC's invoicing and billing procedures, unless and until necessary corrections are made by Provider. Within fifteen (15) working days of receipt of an invoice from Provider, BBCBC/PSYCHCARE shall provide notice to Provider of any invoice requiring correction or back-up documentation, including the reason for the required correction/back-up documentation. Provider shall have thirty (30) days from the time of notification by BBCBC to correct problems with its invoices. e. Atits discretion, BBCBC has the right to withhold payment to Provider if Provider does not submit complete and correct reports in a timely manner as described in this Subcontract. BBCBC shall notify Provider in writing prior to delaying invoice payment due to late or incomplete reports. f. In the event that payment to BBCBC from the Department is delayed, and in the event that this delay in payment will cause a delay in payment to Provider, BBCBC will notify the Service Provider within fifteen (15) days of receiving notification from the Department. 3. Third Party Payments. The funding available in this Subcontract is for services, excluding all successfully billed third party payments, including, but not limited to Medicaid. Supporting documentation of aggregate third party 2 8/25/14 Contract #AH105 Standard A collections shall be available at the Service Provider’s location for inspection by BBCBC/PSYCHCARE and, when appropriate, third party billing amounts will be recorded on the monthly invoice. 4. Final Invoice The final invoice for payment shall be submitted to BBCBC/PSYCHCARE no more than thirty (30) days after the contract ends or is terminated. If the Provider fails to do so, all rights to payment are forfeited and BBCBC will not honor any requests submitted after the aforesaid time period. Any payment due under the terms of this contract may be withheld until all reports due from the Provider and necessary adjustments thereto, have been approved by BBCBC/PSYCHCARE. 5. Governing Law, Jurisdiction and Venue a. State of Florida Law This subcontract is executed and entered into in the State of Florida, and shall be construed, performed and enforced in all respects in accordance with Florida law, without regard to Florida provisions for conflict of laws. b. Federal Law 1) If this subcontract contains federal funds, the Provider shall comply with the provisions of 45 Code of Federal Regulations (CFR) Part 74, 45 CFR Part 92, and other applicable regulations. 2) If this subcontract contains over $100,000 of federal funds, the Provider shall comply with all applicable standards, orders, or regulations issued under section 306 of the Clean Air Act, as amended (42 United States Code (U.S.C.) 7401 et seq.), section 508 of the Federal Water Pollution Control Act, as amended (33 U.S.C, 1251 et seq.), Executive Order 11738, as amended and where applicable, and Environmental Protection Agency regulations (40 CFR, Part 30). The Provider shall report any violations of the above to BBCBC and the Department. 3) No federal funds received in connection with this subcontract may be used by the Provider, or agent acting for the Provider, or subcontractor to influence legislation or appropriations pending before the Congress or any State legislature, If this contract contains federal funding in excess of $100,000, the Provider must, prior to subcontract execution, complete the Certification Regarding Lobbying form, Attachment III. If a Disclosure of Lobbying Activities form, Standard Form LLL, is required, it may be obtained from BBCBC. All disclosure forms as required by the Certification Regarding Lobbying form Attachment III must be completed and returned to BBCBC, prior to payment under this contract. 4) Unauthorized aliens shall not be employed. BBCBC shall consider the employment of unauthorized aliens a violation of section 274A (e) of the Immigration and Nationality Act (8 U.S.C, 1324 a) and section 101 of the Immigration Reform and Control Act of 1986. Such violation shall be cause for unilateral cancellation of this subcontract. 5) If this subcontract contains $10,000 or more of federal funds, the Provider shall 3 8/25/14 Contract #AH105 Standard A comply with Executive Order 11246, Equal Employment Opportunity, as amended by Executive Order 11375 and others, and as supplemented in Department of Labor regulation 41 CFR Part 60 and 45 CFR Part 92, if applicable. 6) If this subcontract contains federal funds and provides services to children up to age 18, the Provider shall comply with