Fort Walton Beach Council agenda — 10-24-2006 ‎(regular)‎ — reading text

consolidating the services provided by the City. He informed he would like an RFP that will allow professionals to study the situation and inform the City how it can reduce the budget; otherwise, it will not happen as he feels it cannot happen by reducing the millage rate. Kabe Woods, 29 Country Club Drive, Destin, asked the City to consider what it can privatize or what services it can do without, and stated his opinion a study is a good idea.  79 10/ 10/ 06 Regular Council CONSOLIDATION OF SERVICES ( CONT) Mr. Tucker moved to direct the City Manager to prepare and solicit a request for proposal for the consolidation, coordination, and contracting out of City services and bring the results before Council by the first meeting in January 2007. Dr. Pullen seconded motion. The City Manager received clarification that it is Mr. Tucker' s intention, through his motion, for her to prepare a document to ask how to consolidate, coordinate, and contract City services to reduce the cost of government for the City, and to have those that bid on it advise what they would charge the City to come up with a plan to do that, and to present this information to Council in January. The Mayor called for the vote on the motion and it carried by a vote of 4 to 1 with Holmes, Campbell, Tucker, and Pullen in favor and Minich opposed ( Patterson and Hartwell absent). DELEGATION OF AUTHORITY TO EMPLOYEES PENSION ADVISORY COMMITTEE Consideration of a request for City Council to delegate the authority to the General Employees Pension Advisory Committee to make a determination of whether benefits are required to be forfeited. Mark Wiltsie, Human Resources Director, advised that two City employees were terminated due to admitted theft of property, and that the Florida Statute requires that the Board of Trustees City of the pension plan meet and determine if those employees should forfeit their pension benefits. Mr. Wiltsie informed that the City Council can direct the G~ neral Employees' Pension Advisory Committee to undertake that process, which is what Staff is recommending. Dr. Pullen moved to direct the General Employee' s Pension Advisory Committee to conduct the pension benefit forfeiture proceedings for two terminated employees due to admitted theft of City property. Mr. Campbell seconded motion and it carried unanimously with Holmes, Campbell, Tucker, Pullen, and Minich in favor ( Patterson and Hartwell absent). NAME FOR PASSIVE PARK ON THE SANTA ROSA SOUND Consideration of a request to designate a name for the passive recreation park on the Santa Rosa Sound currently under development located on US 98 across from City Hall. Jeff Peters, Parks and Recreation Director, advised the last part of the project for the park across from City Hall is being sent out for bid. Staff requests Council consider officially naming the park and suggestions included the Sound Park or Centennial Sound Park. Mr. Peters also requested that the City' s Beautification Committee and the Fort Walton Beach Rotary Club be recognized on the park sign due to their efforts in this project. Mr. Minich moved that the passive recreation park on Santa Rosa Sound across from City Hall on Highway 98 be named the " Sound Park" and that the City' s Beautification Committee and the Fort Walton Beach Rotary Club be recognized on the park signs. Mr. Holmes seconded motion and it carried unanimously with Holmes, Campbell, Tucker, Pullen, and Minich in favor ( Patterson and Hartwell absent). WINTER MEETING SCHEDULE FOR COUNCIL Consideration of setting a winter Council Meeting Schedule as outlined in the backup report. Mr. Holmes moved to cancel the Council Meeting of December 26, 2006. Dr. Pullen seconded motion and it carried unanimously with Holmes, Campbell, Tucker, Pullen, and Minich in favor (Patterson and Hartwell absent). 80 Regular Council 10/ 10106 FAIRGROUNDS MASTER PLAN PROPOSAL Consideration of a request to authorize the City Manager to negotiate with the number one ranked proposer, the Genesis Group, for the Preparation of a Master Plan for the Fairgrounds/ Softball Complex at a not to exceed amount of $75, 000. This item was deleted from the agenda. POLICE OFFICERS PENSION FUND APPOINTMENT Consideration of appointment to the Police Officers Pension Trust Fund Board. J Dr. Pullen moved to reappoint Gerald Moore, 119 Waynell Circle, SE, as the City' s appointee to the Police Officers' Retirement Fund Board of Trustees for a two year term, until September 30, 2008. Mr. Tucker seconded motion and it carried unanimously with Holmes, Campbell, Tucker, Pullen, and Minich in favor (Patterson and Hartwell absent). CODE ENFORCEMENT BOARD APPOINTMENT Consideration of appointment to the Code Enforcement Board. Dr. Pullen moved to appoint Joseph A. Jablonka, 327 Shannon Court, Fort Walton Beach, to the Code Enforcement Board for an unexpired term until August 21, 2009. Mr. Holmes seconded motion and it carried unanimously with Holmes, Campbell, Tucker, Pullen, and Minich in favor (Patterson and Hartwell absent). MAYOR/COUNCIL ANNOUNCEMENTS . Mr. Holmes congratulated Mr. Minich for his appointment as chairman to the TDC. He mentioned there are four finalists from the City for the Florida League of Cities Awards of Excellence. The finalists from the City are Mike Anderson for Mayor of the Year, Jim Tucker for Council Member of the Year, Joyce Shanahan for City Manager of the Year, and Charlotte Dunworth for City Employee of the Year. Mr. Campbell complimented the Golf Club staff for the good condition the course is in. Mr. Campbell received clarification from the City Attorney regarding Mr. Hartwell's request for minutes from the Fair Association that the letter of request will be sent to the Fair Association soon. Dr. Pullen stated the meeting on Monday with the County Commissioners regarding the fairgrounds propertywas productive. Dr. Pullen also discussed the Library Cooperative and that new computers will be received at the library. The Mayor advised he will not be available to attend the Veterans Day activities on November 11, and asked Council to check their schedules and decide at the next meeting which events they would like to participate in. The Mayor stated he enjoyed Dog Daze and it was a great success. The Mayor also advised he attended the retirement luncheon for Danny Pugh, Chair of the Mission Enhancement Committee at Eglin, which acts as ex- officio member of planning organizations in the county, and that Mr. Pugh had accolades for the City' s planning staff. The Mayor attended a vigil at the Landing for the Shelter House and stated it was a moving experience. The Mayor also stated that next week is Florida City Government Week and will include a luncheon for City employees. He announced the county will begin a trolley service from Uptown Station to downtown, and to the island in time for the holidays.  81 10/ 10/ 06 Regular Council CITY MANAGER ANNOUNCEMENTS The City Manager discussed City Government Day on October 18 and asked Council to be prepared to serve lunch to the City employees. She also informed that service awards and Employee and Director of the Year awards will be presented at that time. The City Manager stated she attended a meeting with the Vagrancy Task Force, which included the Chamber and representatives of the business and church community, as well as CDS staff, to identify issues and brainstorm solutions. The City Manager further advised a conference call is scheduled with Mr. Curry to discuss further the Judicial Center issue. the Strategic The City Manager reported Dr. Marlowe indicated he is available to facilitate Planning Session in January at a cost of $ 4,400, which includes a staff training program. She requested a consensus from Council to proceed with the Strategic Planning Session. Consensus was given to proceed and a tentative date of January 20, 2007 was set. Further announcements included the Halloween Carnival at Docie Bass on October 24; the Library' s Read to the Dogs program on October 14; the National Teen Read Week beginning October 15, with the library having a program on October 21. ADJOURNMENT There being no further business, the meeting adjourned at 7: 55 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK Ive  CITY COUNCIL MEETING October 24, 2006 Consent Agenda Consideration of a request from PASARDA to assign their lease to High Steppers, Inc. City Manager) Council Action 1 st 2nd Vote: CA- 2 Agenda Item Number:  CITY OF FORT WAlTON BEACH MEMORANDUM DATE: October 10, 2006 TO: Honorable Mayor and Council members FROM: Joyce Shanahan, City Manager SUBJECT: Lease Assignment from Playground Area Square and Round Dance Association Inc. ( PASARDA) to High Steppers, Inc. Backaround: The Playground Areas Square and Round Dance Association, Inc. ( PASARDA) exists for the purpose of uniting dancers of affiliated clubs in their efforts to promote and enjoy Square and Round Dancing, to raise funds for public charities, and to cooperate with civic officials in contributing to community projects. The City has had a long standing lease agreement with PASARDA for the real property situated at 17 Industrial Street. The lease with the PASARDA was recently updated in August 2005. The new lease is for a five- year period. renewable for an additional three ( 3) five-year periods and an annual rent of $100 per year for the first five year term; $ 200 per year for the second term and 300 per year of the third term, in addition to any real property taxes that may apply, if applicable. Discussion: Staff met with PASARDA Officials to discuss the assignment of their lease to the HighSteppers, Inc. PASARDA explained that their participation and membership numbers have been declining and are no longer interested in maintaining a lease with the City. However, they' ve worked in concert with the HighSteppers group for a number of years, many members participate in both groups, and PASARDA desires to assign their lease to