Fort Walton Beach Council agenda — 10-24-2006 ‎(regular)‎ — reading text

Sinc~ you have not indicated that you intend to finance your activities with the proceeds of tax exempt bond financing, in this letter we have not determined the effect of such financing on your tax exempt status. You may obtain a confirmation ruling concerning the effect of tax- exempt bond Technical financing on your exempt status from the Exempt Organizations Division, Internal Revenue Service, 1111 Constitution Ave., N. W., Washington, D. C. 20224, Attn: E: EO. twelve. month extension of the organization met the criteria for Your a timely filing requirement of section 508 of the Code, provided as by section 4. 01 of Revenue Procedure 92- 85, 1992- 2 C. B., 490. Accordingly, your is retroactive to the date of your formation, April 25, 1995. exemption Letter 947 ( DO/ CG)  HIGHSTEPPERS, INC. BY- LAWS ARTICLE 1-- NAME AND IDENTIFICATION NUMBER Section 1. This corporation shall be known as Highsteppers, Inc. It shall be referred to in this document as the "Group". Section 2. The Employer Identification Number issued to Highsteppers, Inc. by the In~ernal Revenue Service is 59- 3316864. ARTICLE II-- PURPOSE AND AIM Section 1. This shall be a nonprofit, private, closed corporation, organized of men, women, and children. ' Section 2. The purpose of the Group is to provide entertainment and education, and to seek grants enabling the Group to promote the advancement of the performing arts. ARTICLE III-- MEMBERSHIP Section 1. Membership in the Group will be at the discretion of the Artistic Director. Section 2. Membership in the Group will be unrestricted regarding sex, age, race, creed, or color. ARTICLE IV-- OFFICERS AND DIRECTORS Section 1. The Officers and Directors of the Group shall consist of President, Vice President, Secretary, Treasurer, Artistic Director, Administrative Director, and, if needed, one or more members- at-Iarge. ARTICLE V-- ELECTIONS, NOMINATIONS, AND APPOINTMENTS Section 1. Election of Board members will be held annually. The positions of Artistic Director and of Administrative Director will be fiffed by appointment by the Board. Section 2. The terms of elected Board members shall be for 1 year with no elected Board member serving in the same office for more than 2 consecutive terms unless there are no nominations. Section 3. Nominees will be presented at the general membership meeting in October. In the case of multiple nominees for an office, an election by ballot of the membership will be held. Section 4. Incoming officers will assume their duties at the January general membership meeting. Section 5. Any vacancy which occurs in an elected office shall be filled by appointment by the Board. ARTICLE VI-- BOARD AND GENERAL MEMBERSHIP MEETINGS Section 1. The Board shall hold a minimum of 4 general membership meetings per year. Section 2. Closed Board meetings may be called by the President. Section 3. At all Board meetings or general membership meetings, 51 % of the Board must be present. Section 4. At general membership meetings each member present is entitled to one vote. Majority rules. Section 5. At Board meetings the President will cast a vote only in the event of a tie. ARTICLE VII.. FISCAL YEAR Section 1. The fiscal year of the Corporation Will be from January 1 through December 31 of each calendar year. ARTICLE VIII-. DUES Section 1. Membership dues shall be determined by the Board. ARTICLE IX- DISTRIBUTION OF FUNDS Section 1. An annual budget will be approved by the general membership prior to each new fiscal year. Section 2. All funds shall be placed in a bank account in the name of Highsteppers, Inc. Section 3. All checks will require two designated Board members' signatures. Section 4. Expenditure of non- budgeted funds for items: in excess of $ 150.00 will require approval of a majority of the Board 51. 00 to $ 150. 00 will require approval of the President and one other Board member less than $50. 00 will require approval of the Administrative Director ARTICLE X- DUTIES OF THE OFFICERS President: The President shall: Preside at all meetings Set the meeting agendas Call Board meetings Decide tie votes Sign corporate checks Coordinate the Bingo program Events Appoint committee chairs for the Grants Committee and Special Fundraising Committee VIce-President: The Vice-President shall: Preside over all meetings in the absence of the President Coordinate performance logistics Secretary: The Secretary shall: Handle all Highsteppers, Inc. correspondence and maintain a file of the same Take minutes of the Board and general membership meetings Keep the Corporate records Maintain, update, and distribute the Highsteppers' roster Be responsible for new member orientation Treasurer: The Treasurer shall: Maintain the budget Maintain and update individual Highstapper' s accounts Maintain, update, and keep a monthly report of the current bank account status, to include a list of all income and expenses Pay all bills on time