Okaloosa County School Board — Regular Meeting, April 22, 2019 — reading text

the amount of $41,116.50, based on fixed pricing. Funding will be paid from Capital funds as available. The contract is effective though April 22, 2022. Copies of the award tabulation, bid document and addendums to the bid document are attached. For additional information, please contact Steve Bolton, Director, Maintenance at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB_19-05.pdf (25 KB) ITB 19-05.pdf (1,673 KB) ADDENDUM #1 FOR ITB 19-05.PDF (639 KB) ADDENDUM #2 FOR ITB 19-05.PDF (620 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid: ITQ 2540-MST Locker Purchase and Service, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various Recommended Action : Motion to approve tagging on to ITQ 2540-MST Locker Purchase and Service through Hillsborough County School. Public Content Request approval to tag on to ITQ 2540-MST Locker Purchase and Service through Hillsborough County Schools. The contract is based on fixed prices and will be used on an as needed basis. The awarded vendor is PHP Locker Company. Funding will vary. The contract is effective May 5, 2019 through May 4, 2020. Copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITQ 2540 LOCKER PURCHASE AND SERVICE.pdf (880 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid: RFP 16-06 Building Automation Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital and General, various projects Recommended Action : Motion to approve tagging on to RFP 16-06 Building Automation Systems through the Santa Rosa County School District. Public Content Motion to approve tagging on to RFP 16-06 Building Automation Systems through Santa Rosa County School District to provide HVAC System building automation and energy efficiency enhancements district wide. The contract was awarded to multiple vendors, based on fixed pricing and will be used on an as needed basis. The contract is effective through December 6, 2021. A copy of the approved award tabulation is attached. For additional information, please contact Steve Bolton, Director, Maintenance at (850) 689-7159. File Attachments TAG-ON BID-RFP 16-06.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Siemens, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $69,025.10 Budgeted : Yes Budget Source : Capital Funds, Project 3335 HVAC Controls Tech Upgrade Recommended Action : Motion to approve the purchase of Desigo Software Upgrade and parts from Siemens in the amount of $69,025.10. Public Content Request approval to purchase Desigo Software Upgrade and parts in the amount of $69,025.10 for HVAC Controls Automation through Siemens. Funds will be paid from Capital Funds, Project 3335 HVAC Controls Tech Upgrade. Copies of the quote and itemized parts list are attached. For additional information, please contact Steve Bolton, Director, Maintenance at (850) 689-7159. File Attachments SIEMENS QUOTE INCLUDING ITEMIZED PARTS LIST.pdf (32 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $88,910.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS CONTRACT EXCLUSIONS Recommended Action : Motion to approve the purchase of two (2) 2019 Ford Cargo T-250 Refrigerated Vans in the amount of $44,455.00 each. Public Content Request approval for School Food Service to purchase two (2) 2019 Ford Cargo T-250 Refrigerated Vans in the amount of $44,455.00 each for a total of $88,910.00. The vehicles are being purchased from Alan Jay Fleet Sales through Sourcewell Contract #2019-120716- NAF. Funding will be paid from Federal Funds, Project 3510 SFS CONTRACT EXCLUSIONS. A copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments ALAN JAY FLEET SALES.pdf (1,547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Polar King, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,937.28 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS CONTRACT EXCLUSIONS Recommended Action : Motion to approve the purchase of equipment for Wright Elementary from Polar King in the amount of $49,937.28. Public Content Request approval to purchase equipment for Wright Elementary from Polar