Okaloosa County School Board — Regular Meeting, April 22, 2019 — reading text

March 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2019. Public Content The financial statement for the month ending March 31, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2019-03.pdf (727 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-22-19.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent), Procedural Fiscal Impact : Yes Dollar Amount : $14,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-04-22.pdf (424 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Payroll Warrant Register and Accounts Payable Warrant Register for March 2019, totaling $26,148,960.26; and Bank Transfers for March 2019, totaling $3,145,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $26,148,960.26 and Bank Transfers in the amount of $3,145,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for March 2019, totaling $26,148,960.26; and Bank Transfers for March 2019, totaling $3,145,000.00. File Attachments 09 - MIS 3478 - Warrant Register - March 2019.pdf (546 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Moved to Discussion Agenda - Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for fiscal year 2019-2020, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent), Procedural Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for fiscal year 2019-2020. Public Content The School Board approved, in fiscal year 2014-2015, a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model". The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2019-2020 is attached. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2019-2020 which will be presented to the School Board in July, 2019. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level, any variations are noted at the bottom. File Attachments School Supplements Grid FY 2020 2019-04-15.pdf (82 KB) School Staffing Grid FY 2020 2019-04-18-B.pdf (96 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 ITB 19-05 Chemicals for Cooling Towers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,116.50 Budgeted : Yes Budget Source : Capital Funds as available Recommended Action : Motion to approve the committee's recommendation to award ITB 19-05 Chemicals for Cooling Towers to Browne Laboratories, Inc. in the amount of $41,116.50. Public Content Request approval of the committee's recommendation to award ITB 19-05 Chemicals for Cooling Towers to Browne Laboratories, Inc. in