Okaloosa County School Board — Regular Meeting, April 22, 2019 — reading text

Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Silver Sands School for Self-Help Track Facility Resurface/Upgrade, in the amount of $5,000.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve Appropriation of District 4 School Board Member Capital Outlay Funds to Silver Sands School for Self-Help Track Facility Resurface/Upgrade, in the amount of $5,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Silver Sands School for Self-Help Track Facility Resurface/Upgrade in the amount of $5,000.00. The remaining cost will be paid by District 2 School Board Member Capital Outlay Funds and school funds. File Attachments Silver Sands - Quote James Davis Site Prep and Underground Quote.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Self-Help Project, Track Resurface/Upgrade at Silver Sands School, presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Recommended Action : Motion to approve Self-Help Project, Track Resurface/Upgrade at Silver Sands School in the amount of $43,525.00. Public Content Silver Sands School is requesting the approval of a Self-Help Project to Resurface/Upgrade the track facility. This upgrade would provide an improved area for our students and the Okaloosa County Special Olympics. The funding is being provided through a combination of Board Member Capital Outlay allocations, Silver Sands School internal funds and a donation from All Sports Organization. All Sports Organization donation of $10,000.00 upon Board approval. Mr. Dewey Destin $15,000.00 upon Board approval. Mr. Tim Bryant $5,000.00 upon Board approval. Silver Sands internal account $13,525.00. Attached is the quote for the Self-Help Project from James David Site Prep and Underground, which is based on the School District's Asphalt and Paving Bid ITB 18-12, with a discount of $12,400.00. File Attachments James Davis Site Prep and Underground Quote - Silver Sands Track.pdf (57 KB) Silver Sands Track - Letter to All Sports Association.pdf (84 KB) Silver Sands Track pic 1.jpg (129 KB) Silver Sands Track pic 2.jpg (90 KB) Silver Sands Track pic 3.jpg (98 KB) Silver Sands Track pic 4.jpg (40 KB) Silver Sands track pic 5.jpg (40 KB) Email - Silver Sands Track Project.msg (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Self-Help Project, Pole Barn Structure over Batting Cages at Baker School, presented by Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Dollar Amount : $17,811.00 Recommended Action : Motion to approve the Self Help Project for Baker School to construct a Pole Barn structure over the batting cages for the Softball and Baseball Facilities, in the amount of $17,811.00. Public Content Baker School is requesting the approval for a Self-Help Project to construct a Pole Barn structure over the batting cages for both the Softball and Baseball Facilities. This will allow for facility use in the event of inclement weather. It also prolongs the life of the batting cage nets due to the fact that they will stay covered all year. The Softball and baseball teams have worked for over a year raising the funds for this project, and are looking forward to seeing the results of our hard work. File Attachments Baker School Self-Help Project for Batting Cages.pdf (23 KB) Baker School Self-Help Project Proposal for batting cages.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Budget Amendment #7 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,855,053.34 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2018- 2019. Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of March 2019: General Fund $3,747,897.93 Debt Service Funds 0.00 Capital Projects Funds 88,735.98 Other Special Revenue Funds - Federal 9,324.00 Other Special Revenue Funds - Food Service 9,095.43 Total - All Funds $3,855,053.34 File Attachments !BA 07 - Mar 2019.pdf (1,518 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Monthly Financial Statement for