Okaloosa County BOCC — July 30, 2013 (meeting #1144) — reading text

Agenda Okaloosa County Board of Commissioners Tuesday, July 30, 2013– 8:30 AM Water & Sewer Administration Building I. Library Cooperative a. Library Cooperative Budget Documents II. Purchasing a. Purchasing Department Budget Documents III. Human Resources a. Human Resources Department Budget Documents IV. Veterans Services a. Veterans Services Department Budget Documents V. Risk Management a. Risk Management Department Budget Documents VI. Court Services/Judicial a. Court Services/Judicial Budget Documents VII. Corrections a. Corrections Department Budget Documents VIII. Capital Improvement Program (CIP) Revised: 7/26/2013 4:43 PM Page 1 of 2 Budget Review Meeting Agenda July 30, 2013 a. Capital Improvement Program Budget Documents IX. Capital Outlay Fund a. Capital Outlay Fund Budget Documents X. Information Systems a. Information Systems Department Budget Documents XI. Fleet Operations a. Fleet Operations Department Budget Documents XII. Line Item Pages for Commissioner Parisot a. Line Item Pages for Commissioner Parisot XIII. County Administrator Proposal a. County Administrator Proposal XIV. Tentative Millage Discussion Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 2 Printed 7/26/2013  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 30, 2013 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Library Cooperative The attached document provides the Performance Based Budget for the Library Cooperative. Packet Pg. 3  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: LIBRARY COOPERATIVE PROGRAM DESCRIPTION: The Okaloosa County Public Library Cooperative is an independent inter- governmental agency governed by a board of seven appointed members. It is a partnership between the cities of Crestview, Destin, Fort Walton Beach, Niceville, Mary Esther, Valparaiso and Okaloosa County to provide library services for all county residents. REVENUE: The Library Cooperative is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. Anticipated Board support funding for Fiscal Year 2014 is $565,481. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 25,653 90,220 81,711 87,109 Operating Expenses 63,453 74,674 64,539 90,369 Capital Outlay 0 0 0 0 Grants & Aids 455,001 428,000 428,003 428,003 Reserves 0 0 14,347 0 Total 544,107 592,894 588,600 605,481 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 1 1 1 1 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 1 1 1 1 Packet Pg. 4 MAJOR ACCOMPLISHMENTS LAST YEAR:  Received $36,978 LSTA grant; installed the Panhandle’s first 24/7 library lending machine in Baker.  Partnered with AARP to provide free income tax preparation to 2,287 low-to-moderate income residents.  Received $2,000 scholarship to bring in nationally-renowned trainer for library staff continuing education.  Increased attendance at library programs by 42% from previous year.  Expanded digital library service to achieve over 6300 downloads by 969 unique users in less than 1 year.  Relinquished cost obligation of bookmobile facility, vehicle and inventory; returned over $5600 to budget.  Functioned as lead organization in partnerships with Chambers, County, School District, TDD, private industry and museums for Viva Florida 500 activities and time capsule; promoted Okaloosa quality of life. PROGRAM GOAL: The Okaloosa County Public Library Cooperative (OCPLC) provides convenient, free access to information, ideas, books and technology that enriches, educates and empowers the residents of Okaloosa County. Our libraries will foster the spirit of exploration, the joy of reading, and the pursuit of knowledge for all ages and cultures. It will offer individual enlightenment in every aspect of information and technology in a welcoming environment that provides challenge, collaboration and entertainment through proactive service that exceeds customer expectations. KEY OBJECTIVES: 1. Coordinate library service among members to ensure high quality & equitable access throughout the county. 2. Provide resources to meet diverse informational, recreational, educational, and cultural needs. 3. Develop print and technology literacy in residents of all ages, beginning with the very young. 4. Encourage economic growth and enhance development of a skilled, ready workforce through programs, services and materials that address needs of job seekers and area businesses. 5. Support educational endeavors with study areas, computers, wireless Internet and supplemental resources. 6. Accommodate the increase in service population due to county growth and the libraries’ absorption of the military community due to Eglin library closure. Packet Pg. 5 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Number of Full-Time Equivalents (FTEs) 2 2 2 Input Access to Service Outlets, Square Foot per Capita .45 .45 .45 Circulation Totals 699,532 675,000 Output Library Material Holdings 312,206 315,000 Number of Registered Card Holders 72,730 73,000 Library Materials Holdings per Capita 1.64 1.65 Efficiency Library Visits per Capita 3.23 3.23 Circulation of Materials per Capita 3.68 3.55 Effectiveness Collection Circulation/Turnover Rate 2.24 2.24 Total program attendance 42,296 44,400 Reference Questions Answered 223,141 223,000 Packet Pg. 6 Packet Pg. 7  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 30, 2013 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Purchasing The attached document provides the Performance Based Budget for the Purchasing Department. Packet Pg. 8  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: PURCHASING DEPARTMENT PROGRAM DESCRIPTION: The Purchasing Department acquires goods and services in a timely and efficient manner and at the best prices available, ensures inventory control for all County property and manages all County Contracts & Leases. REVENUE: Purchasing is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 403,795 327,924 327,123 391,896 Operating Expenses 26,091 21,266 20,566 18,540 Capital Outlay 0 0 0 0 Other 0 0 0 0 Total 429,886 349,190 347,689 410,436 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY 14 Full-time 6 5 5 6 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 6 5 5 6 Packet Pg. 9 MAJOR ACCOMPLISHMENTS LAST YEAR:  Participated in one “How to do Business with Okaloosa County” Workshop in Panama City, FL.