Okaloosa County BOCC — November 4, 2014 — 6858 — reading text

NORTHWEST FLORIDA'S EMERALD OCT 1 wey DESTIN | PY. WALTON BEACH | ORALOOSA ISLAND Special Event and Sponsorship Expense Reimbursement Request To receive Special Event and Sponsorship Funding reimbursement, please submit the following: 1. Invoice(s) from your organization to Okaloosa County Tourist Development Department for payment of authorized expenditures as described on page 2 of the Funding Application. 2. Substantiating backup per activity or copy of proof of payments such as cleared check record showing front and back of checks, or detailed credit card receipts. For all media buys please provide tear sheets, copies of advertisements, schedules and signed station affidavits. 3. Copies of marketing, advertising and communications materials and/or websites showing Okaloosa County Tourist Development Department logo and links. Festival, Event, Meeting or Convention (“Event”) Information Event Name: Emerald Coast Fall Classic volleyball event Event Description: Five day volleyball event featuring four separate tournaments Event Dates — From: Sept 30, 2014 To: Oct 5, 2014 Event Location (include all locations in Okaloosa County where events occurred): The Boardwalk on Okaloosa Island Contact Person: Mike Minich Title: Event Coordinator Phone: 850-243-2555 Alt Phone: 850-499-6971 Contact Email; Mike@seminc.net ’ Awarded Amount: $ 11,258°90 £3, BY = -O3 pare tae Payable To: (Please Note - Organization must be same organization that applied for ‘unding Southern Events Management, Inc. Tax |.D. or Social Security Number: 59-3444162 BCC approved 3/19/2013 EXPENSES TO BE REIMBURSED Itemized expenses to be reimbursed by the Special Event and Sponsorship funds must be allowable as detailed on page 2 of the Funding Application. Invoices must be for approved expenses only with backup included. ~ Registration Letter Printing 1,001.10 k Postage 2,127.88 C; Mail Services 493.32 b Internet Advertising, www.emeraldcoastvolleyball.com 7,597.60 Total: $11,219.90 | certify that the above information is true and accurate to the best of my knowledge. Aignature/ Date Michael K. Minich Printed Name BCC approved 3/19/2013 Southern Events Management, Inc. 106 Waynel Circle SE Fort Walton Beach, FL 32548 October 17, 2014 INVOICE FOR: Ed Schroeder Executive Director Tourist Development Department Okaloosa County, Florida Description of Expenses Total Cost Advertising for 2014 Emerald Coast Fall Classic per approved application Printing: Event Registration Letter 1,001.10 Postage 2,127.88 Mailing Service Charge 493.32 Web based advertising per impression 7,597.60 (See attached sheet for calculations) 4 Facebook advertising NC Total $11,219.90 Okaloosa County Purchase Order #: Please remit payment to Southern Events Management, Inc., 106 Waynel Circle SE, Fort Walton Beach, FL 32548 Payment is due upon receipt. President JALL Al \ Michael K. Minich = INVOICE (Cont) Web based advertising calculations: Five month advertising on Emerald Coast Volleyball website. Calculations are based on $ .20 per impression (page visit) Pages with Okaloosa County Tourist Development logo and link to www.emeraldcoastfl.com: http://www.emeraldcoastvolleyball.com/index http://www.emeraldcoastvolleyball.com/ecvw http://www.emeraldcoastvolleyball.com/ffc http://www.emeraldcoastvolleyball.com/Links http://www.emeraldcoastvolleyball.com/Status http://www.emeraldcoastvolleyball.com/Ecvwhotels http://www.emeraldcoastvolleyball.com/regpage Month May-14 June-14 July-14 August-14 Sept-14 Totals Page visit report on above listed web pages: Index 5,744 2,367 3,321 2,923 4,589 18,944 Cost $3,788.80 ECVW 1,550 1,411 1,496 761 816 6,034 $1,206.80 Individual Page Visits FFC 619 654 1,060 1,129 1,517 4,979 Links Status Hotels RegPage 788 130 178 206 162 277 300 518 725 479 2,428 1,043 797 336 3,108 2,223 2,364 $67.20 $621.60 $444.60 $472.80 TOTALS 7,913 4,740 6,822 6,535 11,190 37,988 $7,597.60 Phone: 850.244.2400 Fax: 850.244.2500 131 Hospital Drive, Fort Walton Beach, Florida 32548 P.O. Box 4460, Fort Walton Beach, Florida 32549 INVOICE SOLD TO Southern Events Management 106 Waynel Circle SE Ft Walton Beach, FL 32548 INVOICE NO, 51927 ACCOUNT NO. SOEVMA DATE 07-16-2014 SHIP TO Southern Events Management 106 Waynel Circle SE Ft Walton Beach, FL 32548 P.O. NUMBER SHIP DATE SHIP VIA ACCOUNT REPRESENTATIVE 07/16/2014 DEBBIE ANDREWS QUANTITY DESCRIPTION PRICE UNIT AMOUNT 5,200 VOLLEYBALL REG BROCHURE FALL 2014 944.43 L 944.43 ( | | i Please return the top copy of this invoice with your payment. Net 944.43 Terms are NET 30 DAYS on approved credit. Tax 56.67 Please pay from this invoice. A 2% per month charge will be made on past due accounts. Freight 0.00 Overruns or Underruns not to exceed 10% of the amount ordered shall constitute an acceptable delivery Total $ 1,001.10 and the excess or deficiency shall be charged or creditied to the customer proportionately. (a ANDREWS NF ‘- pb KOS RIN TING Phone: 850.244.2400 Fax: 850.244.2500 131 Hospital Drive, Fort Walton Beach, Florida 32548 P.O. Box 4460, Fort Walton Beach, Florida 32549 INVOICE SOLD TO Southern Events Management 106 Waynel Circle SE Ft Walton Beach, FL 32548 INVOICE NO. 51926 ACCOUNT NO. SOEVMA DATE 07-16-2014 SHIP TO Southern Events Management 106 Waynel Circle SE Ft Walton Beach, FL 32548 P.O. NUMBER SHIP DATE SHIP VIA ACCOUNT REPRESENTATIVE 07/16/2014 DEBBIE ANDREWS QUANTITY DESCRIPTION PRICE UNIT AMOUNT 5,065 MAIL SERVICES VOLLEYBALL BROCHURE 2014 465.40 L 465.40 5,065 POSTAGE PAID BY CUSTOMER CHECK $2127.88 0.00 L 0.00 Please return the top copy of this invoice with your payment. Net 465.40 Terms are NET 30 DAYS on approved credit. Tax 27.92 Please pay from this invoice. A 2% per month charge will be made on past due accounts. Freight 0.00 Overruns or Underruns not to exceed 10% of the amount ordered shall constitute an acceptable delivery Total $ 493.32 and the excess or deficiency shall be charged or creditied to the customer proportionately. : (@ ANDREWS Dt BN NG las ® Phone; 850.244.2400 Fax: 850.244.2500 131 Hospital Drive, Fort Walton Beach, Florida 32548 P.O, Box 4460, Fort Walton Beach, Florida 32549 INVOICE SOLD TO Southern Events Management 106 Waynel Circle SE Ft Walton Beach, FL 32548 INVOICE NO. 51929 ACCOUNT NO. SOEVMA DATE 07-16-2014 SHIP TO Southern Events Management 106 Waynel Circle SE Ft Walton Beach, FL 32548 P.O. NUMBER SHIP DATE SHIP VIA ACCOUNT REPRESENTATIVE 07/16/2014 DEBBIE ANDREWS QUANTITY DESCRIPTION PRICE UNIT AMOUNT 1,500 900 PLAYER TICKETS - 600 FREE DRINK CARDS 256.51 L 256.51 [ Oi be \ / bf SIGNATURE me: a — a i / i pf pep a DATE Z fb Va A 7 ee Please return the top copy of this invoice with your payment. Net 256.51 Terms are NET 30 DAYS on approved credit. Tax 15.39 Please pay from this invoice. A 2% per month charge will be made on past due accounts Freight 0.00 Overruns or Underruns not to exceed 10% of the amount ordered shall constitute an acceptable delivery Total $ 271.90 and the excess or deficiency shall be charged or creditied to the customer proportionately. > a See of 1S Pae, oe ation atte Ve Ma aloe Ba we 1069 % SOUTHERN EVENTS MANAGEMENT INC r Ph 850-243-2555 aan 106 Wayne) Cir SE Li ‘ Fort Walton Beach, FL 32548 f € “Dale remArnesrls Bras Pamthos S/KE. Bai. Seu LY a OZ) Ss aS “ye . a Hoo. Dollars ei, Ma REGIONS rb tens for. 261) Falf : =) HOBSIGLEEE 34LO05K74 2K vee oc BSS ed sts Sad ee rine OF brs | z Y s 3 ay = ~ OTE 3 aa r2 o> OF2A4 a0 Zz oO ORBaK = 3USRor Sa82 Sn =Bae025 “HA5lgoD zvornEeo PZ r2n BOFD >063205664< Ze 8*9 2014-07-18 2 z 850391617 a 2 \ a & This check was used to pay for Andrews Bros Printing Invoices. Invoice Number 51926 Mailing Services 493.32 B Reimbursable Invoice Number 51927 Registration Letter printing 1001.10 hk Reimbursable Invoice Number 51929 Player Tickets, drink coupon printing 271.90 Not Reimbursable Total 1766.32 _UC# (06 8 Uae ee a FORT WALTON BEACH MAIN PO FORT WALTON BEACH, Florida 325489998 1143840961 -0093 1/16/2014 (850) 244-2625 12:22:32 PM as ——— Sales Receipt ——— ~oduc™: Sale Unit Fina 2scription Qty Price Price scoun’: Number ; 1403109 armit Type: Permit Imprint 2rmit Number: 38 sstomer Name: ANDREWS BROS PRINTING INC rount of Deposit: $2,127.88 2 Ba ance: $2,143.58 anfirnation #: 201419712221431D ytal: $2,127.88 (C, 3id by: 3rsonal Check $2,127.88 KP KKK UE RRR KKK KK RK IRR KK RK K RK K KKK KK KK KKK RK EP RR KERR KR KKK RR RK RK RK ROKK KKK KKK OK KK RK 3TGHTEN SOMEONE'S MAILBOX. Greeting cards vailable for purchase at select Post ffices KORO OOK IO KK OK KOK RIOR KK KK AR A KR K RK EP RK KE KKK KKK RK KKK KK KKK KKK KK KR KEK KKK KK > a hurry? Self-service kiosks of fer aick and easy check-out. Any Retai sgocliate can show you how. -der stamps at usps.com/shop or call -800-St:amp24. Go to usps.com/clicknship > print shipping labels with postage. For ther ntormation call 1-800-ASK-USPS, KV KRU RR KR RRR KK RR OOO RK RR IOI DIOR IK IK IK IKK IIR IR IK IR IR RK RK 21 your mail when and where you want it ith a secure Post Office Box. Sign up for box online at usps. com/poboxes., KEK K KEK RK KKK KR KK KKK KKK KKK RK KKK KR KKK EKA IO OI IK IK IR IR IR IR RK i11#: 1000703330406 lerk; 07 All sales final on stamps and postage Re‘unds for guaranteed services only Thank you for your business PKR KITE KKK KK RRR KA K KKK KR KR AK RK RK KKK EKER EK CICK ROR IO III IOC CR IK IOI KK EK HELP US SERVE YOU BETTER eet tah Go to: https: //postal experi erice.com/Pos TELL US ABOUT YOUR RECENT POSTAL EXPERIENCE YOUR OPINION COUNTS CP IK RE KKK KKK RR KKK RK RK KKK KR KK KK KEK RK KK OI I OI III IC ICICI IR IIR I TK Customer Copy United States Postal Service Postage Statement—First-Class Mail and First-Class Package Service Rost Office: Note'Maii (Do Not Roun: x Use this form for First-Class Mail and First- Class Package Service. Permit Holder's Name and Address and Telephone Name and Address of Telephone Name and Address of Mail Owner Email Address, if Any a a Mailing Agent (/f other | 850-244-2400 (/f other than permit holder) ar than permit holder) ._ [Andrews Bros Printing Andrews Bros Printing Southern Events Management @ | 131 Hospital Drive 131 Hospital Drive 20001-A Emerald Coast Parkway © | Fort Walton Beach, FL 32548-5073 Fort Walton Beach, FL 32548 Destin, FL 32541-3410 = john@andrewsbros.com CAPS Cust. Ref. No. —— crip 2478124 CRID CRID Post Office of Mailin Processing | Parcels Only Mailer's Mailing Date Federal Agency Cost Code | Statement Seq. No. Fort Walton Beach, Ear Category outer Pickup | 07/03/2014 SEMS51926 No. anchlype of Containers 1, ¢ [Permit Imprint [Xl Letters No, of Weight of a Single Piece | Combined SSF Transaction ID# 2 0 : os Pestagel] Precanceled Stamps| [J Flats _| Pieces Mein . 11 1ft MM Trays s O)Metered C1 Parcels Pe, 089 nae CO Single Class | Total Pieces syg5 3 2ft MM Trays [Permit # For Mail Enclosed Within Another Class O Periodicals Customer Generated Electronic Labels 14 Total Ltr Trays S [38 (7 Standard Mail [7] Bound Printed Matter. Library Mail] Media Mail OSigcon For Automation Price Pieces, Enter Date Move Update Method: Total Weight of Address Matching and Coding [Ancillary Service Endorsement [] OneCode ACS PRY NCOALink 161.5735 07/03/2014 [ACS Alternative Method [1] Mutiiple J nva Alternative Address Format Letter or Flat-size mailpieces contain: Parts Completed (Select all that apply) AOsB Oc Op Ge ( Round Trip ONLY: One DVD/CD or other disk CONsA Os This is a Political Campaign Mailing Yes] No] | This 's Oficial Election Mail YessO noo | 1 Subtotal Postage (Aad parts totals) 2127.88 2H 2 Price at Which Postage Affixed (Check one). Complete if the mailing includes pieces bearing metered/PC Postage or precanceled BAS} stamps. : = 8 Correct [] Lowest [] Neither pes. x $ 4 = Postage Affixed a1 °3 Incentive/Discount Flat Dollar Amount | - 4 Fee Flat Dollar Amount | + 5 |