Okaloosa County BOCC — December 2, 2014 — RS&H CONTRACT — reading text

CONTRACT & LEASE INTERNAL COORDINATION SHEET FINAL CONTRACT/LEASE FOR REVIEW Contract/Lease Number: Tracking Number:_/ 170- \5 Grant Funded: YES. NO Ne Contractor/Lessee Name: Rk S+ a Purpose 4 E 4 Aiatean iMectrng Vv“ REQ 2 54-14 Date/Term:_ [OL > Su, wf; — Ori 1. GREATER THAN $50,000 gat Oo ess, » A amount, GALA? 2 2. L] GREATER THAN $25,000 Deparment A 3. LJ $25,000 or Less Dept. Monitor Name:Dlarmean | St wu Document has been reviewed and includes any attachments or exhibits. Purchasing Review Date: L0 =3/-14 Purchfas ne Dife Or or Design e Joanne Kublik Risk Management Review Approved as written: Kinga (hte Date: \\- \O- )Y Risk Manager or designee Kay Godwin or Krystal King County Attorney Review Approved as written: c =~ oe ee Date:__\\ [10 [ist County At a Bh _sree0vy Stewart or Lynn Hoshihara Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager PROFESSIONAL ARCHITECTURAL, ENGINEERING AND AVIATION PLANNING SERVICES BETWEEN THE OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS and RS&H, INC. THIS AGREEMENT for professional architectural, engineering, and aviation planning services (the "Agreement"), is made and entered into as of the day of. 2014, by and between the Okaloosa County Board of County Commissioners, a public and governmental body existing under and by virtue of the laws of the State of Florida with a business address at 302 North Wilson Street, Crestview, Florida 32536 (hereinafter referred to as "COUNTY"), and RS&H, INC. is a corporation with a business address at 10748 Deerwood Park Blvd 8 Jacksonville, FL 32256 (hereinafter referred to as "CONSULTANT"). WITNESSETH: WHEREAS, the COUNTY desires to employ the services of the CONSULTANT to provide professional architectural, engineering, and aviation planning services for the Okaloosa County Airports System, and WHEREAS, the CONSULTANT has stated that it is qualified, willing and able to perform the professional architectural, engineering, and aviation planning services required on the terms and conditions hereinafter set forth, and WHEREAS, the COUNTY has given public notice of the professional architectural, engineering, and aviation planning services to be considered pursuant to this Agreement, and WHEREAS, the selection of the CONSULTANT has been made in accordance with the provisions of FAA Advisory Circular 150/5100-14C, 49 CFR Part 18 and the Consultant's Competitive Negotiation Act, Section 287.055, Florida Statutes, NOW, THEREFORE, in consideration of the mutual premises and covenants herein set forth, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: ARTICLE 1: BASIC SERVICE Ll The Basic Services of the CONSULTANT required under this Agreement by the COUNTY shall be described in separately authorized Task Orders (the "Services"). A sample Task Order is provided in Exhibit 1 attached hereto. 1.2 Task Orders shall specify the Task Description/Scope of Services, Task Schedule, Task Deliverables, Compensation, and special provisions, if applicable. The CONSULTANT and the Services rendered by the CONSULTANT shall follow and conform to the Scope of Services and special provisions of each Task Order. Compensation shall be limited to the amount as mutually agreed upon by the CONSULTANT and COUNTY and shall be subject to approval by the Federal Aviation Administration for federally funded work and the Florida Department of Transportation 1.3 1.4 for state-funded work, as applicable. The CONSULTANT's Services will be paid for by the COUNTY for Services under each authorized Task Order as indicated in Article 7 hereof. The CONSULTANT shall, at its own expense, obtain all data and information (other than that referred to in Article 3 hereof) necessary for the performance of its Services. The COUNTY makes no guarantee as to the amount or type of projects that will be assigned. Projects will be assigned at the sole discretion of the COUNTY. No work will commence until a fully executed Task Order is received by the CONSULTANT. Professional services may include but not be limited to: architectural services; engineering studies; surveys; geotechnical investigations; engineering design; preparation of plans, specifications and contract documents; preparation of cost estimates; federal, state and local governmental agency permits (fees to be provided by COUNTY); construction inspections; construction management; contract administration; project completion certifications and record drawings as may be required; presentations to the Board of County Commissioners and the general public; appraisal and assistance in acquisition; assistance in identifying and acquiring grants and loans from federal agencies or other applicable sources of funding. The types of projects which may be assigned include any type of project which may be under the purview of the Okaloosa County Airports Department or any other County Department. The CONSULTANT is solely responsible to the COUNTY for correcting errors resulting from the CONSULTANT'S faulty or inaccurate performance. ARTICLE 2: ADDITIONAL SERVICES OF THE CONSULTANT If authorized in writing by the COUNTY, the CONSULTANT shall furnish Additional Services pursuant to this Agreement, which are considered by the COUNTY to be beyond the scope of an authorized Task Order. Additional services shall be documented by an additional Task Order and paid for by the COUNTY as indicated in Article 7 hereof ARTICLE 3: OBLIGATIONS OF THE COUNTY 3.1 3,2 3.3 3.4 The COUNTY shall, with reasonable promptness, provide to the CONSULTANT available information regarding the requirements of the Services. The COUNTY shall make all provisions for the CONSULTANT to enter upon public and private property as required for the CONSULTANT to perform Services under this Agreement. The COUNTY shall give prompt written notice to the CONSULTANT whenever the COUNTY observes or otherwise becomes aware of any development that affects the scope or timing of the CONSULTANT's Services. The COUNTY and the COUNTY'S employees, agents, contractors and subcontractors shall promptly report to the COUNTY'S Project Manager any defects in or problems with the services being provided hereunder by the CONSULTANT in order to permit proper direction ofthe CONSULTANT to take prompt and effective corrective action to 3.5 3.6 3.7 3.8 3.9 remedy the defect and minimize any consequences which may result from such defective work. Unless otherwise agreed to in an authorized Task Order under this Agreement, the COUNTY shall obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, right-of- way, and access necessary for the CONSULTANT'S Services or project construction. The COUNTY shall examine the CONSULTANT'S studies, reports, sketches, drawings, specifications, proposals, and other documents and shall render in writing decisions required by the COUNTY in a timely manner, The obligations of the COUNTY under this Agreement are subject to the availability of funds lawfully appropriated for its purpose by the State of Florida and the Board of County Commissioners of Okaloosa County. The COUNTY may from time to time notify the CONSULTANT of its selection for work contemplated in the attached Airport Construction Improvement Program (ACIP). The Uniform Commercial Code as may be in effect from time to time in Florida shall prevail as the basis for determining the rights and obligations of the COUNTY hereunder. ARTICLE 4; OBLIGATIONS OF THE CONSULTANT 4.1 4.2 43 The CONSULTANT'S responsibility under this Agreement is to provide general professional services for the COUNTY for projects which may be assigned through this Agreement. The CONSULTANT hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct its business, and that it will at all times conduct its business activities in a reputable manner. Standard of Practice: The standard of care applicable to CONSULTANT's Services shall be the degree of skill and diligence normally employed by professional engineers or consultants performing the same or similar services at the time said services are performed and in the same or similar locality. Subsurface Investigations: In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the execution and costs of the authorized Services under this Agreement. These conditions and the execution/cost effects shall not be the responsibility of the CONSULTANT. The CONSULTANT will conduct the research that in its professional oplmon is necessary and will prepare a plan indicating the locations for subsurface penetrations with respect to assumed locations of existing underground improvements. Such services by the 3 44 4.5 4.6 4.7 CONSULTANT or its sub consultants will be performed in a manner consistent with the ordinary standard of professional care. The COUNTY recognizes, however, that such research may not identify all underground improvements and that the information upon which the CONSULTANT reasonably relies may contain errors or may be incomplete. CONSULTANT 's Personnel at Construction Site: The presence or duties of the CONSULTANT 's personnel at a construction site, whether as onsite representatives or otherwise, shall not make the CONSULTANT or the CONSULTANT'S personnel in any way responsible for those duties that belong to the COUNTY and/or the construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the construction contract documents and any health or safety precautions required by such construction work. If and as requested by the COUNTY to perform construction inspection services per an authorized Task Order, the CONSULTANT shall be responsible for observing and inspecting construction activities and reporting to the COUNTY activities observed during construction. The CONSULTANT shall report to the COUNTY in a timely manner any observed health, safety, and other deficiencies in the work performed by the construction contractor(s) that are inconsistent with the requirements of the construction documents. The CONSULTANT neither guarantees the performance of the construction contractor(s) nor assumes responsibility for construction contractor's failure to perform work in accordance with the construction documents. For this Agreement, construction sites shall include places of manufacture for materials incorporated into the construction work, and construction contractors shall include manufacturers of materials incorporated into the construction work. Construction Progress Payments: Recommendations by the CONSULTANT to the COUNTY for periodic construction progress payments to the construction Contractor(s) shall be based on the CONSULTANT'S knowledge, information, and belief from selective sampling that the work has progressed to the point indicated. Such recommendations shall not represent that the CONSULTANT has made an examination to ascertain how or for what purpose the construction contractor(s) have used the monies paid; that title to any of the work, materials, or equipment has passed to the COUNTY free and clear