Fort Walton Beach Council agenda — 05-22-2007 regular agenda — reading text

586.50. The original bid of 28,257.00 included electrical outlets on all lighting fixtures. Staff determined that electrical outlets are only needed l) on seven \ fixtures, which changes the bid total to $27, 586. 00. If approved, funds are available in CIP account # 310- 5097- 572- 6997. Recommend the City Council award Bid # 07- 118 - Lighting Fixtures for Sound Park,to the lowest responsive, responsible bidder, Greybar Electric of Pensacola, Florida, at the bid amount of 27, 586. 50.  FINANCIAL DA T A 1. DEPARTMENT: Parks & Recreation 2. DIVISION: Administration 3. FUND: General Fund 4. ACCOUNT # 310- 5097- 572- 6997 5. ACCT. DESCRIPTION: Sound Park Improvements 6. FY BUDGET: 06- 07 7. AMOUNT BUDGETED:$ 369, 700. 00 8. GRANT FUNDS: YES XX NO AMOUNT 9. FUND TRANSFER: YES NO X AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR NONE X BID ITEM DA T A 14. DESCRIPTION OF BID ITEM: Sound Park Lighting Fixtures 15. SUPPLEMENTAL MATERIAL: ATTACHED X ADD' L MAT FDR 16. # BID INVITATIONS SENT: 20 17. # BIDS RECEIVED: 3 18. # RESPONSIVE BIDS: 3 19. RECOMMENDED VENDOR: Greybar Electric of Pensacola, Florida 20. BID AWARD AMOUNT: $ 27, 586. 50 21. COMMENTS: N/ A 22. ESTIMATED QUANTITY TO BE PURCHASED: 17 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULATION ATTACHED: YES X NO ADD' L MAT FDR 25. TERM OF CONTRACT: N/ A 26. BID VALID TO: 60 Days 27. BID PRICE VALID FOR TERM OF CONTRACT: YES X NO 28. WARRANTY PERIOD: N/ A 29. DELIVERY TIME: 42 days 30. STATE CONTRACT: YES NO X 31. CONTRACT #: N/ A 32. CO- OP PURCHASE: YES NO X 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: N/ A 35. ITEM DEMO' D: YES NO 36. REFERENCES CHECKED: YES X NO N/ A 37. CONTRACT: ATTACHED ADD' L MAT FDR N/ A X 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES~ NO~ 39. CURRENT VENDOR: N/ A 40. CURRENT PRICE: N/ A 5// 5& REPORT PREPARED BY: Jeff 1 rs Date J VL ~ ItS/ 07 REVIEWED AND CONCUR: Mike Tatum Date / Purchasing Director 5/( 5/ 0-= 1- LiS~ Date REVIEWED AND CONCUR: Finance Director REVIEWED AND CONCUR: Jha~ City Manager Sl' f 101 Date  City of Fort Walton Beach MEMORANDUM DATE: May 9, 2007 TO: Jeff Peters Parks & Recreation Director FROM: Michael C. Tatum '. Purchasing Director ~ SUBJECT: Purchase of Lighting Fixtures for Sound Park Project Bid # 07- 118 The referenced bid tabulation is forwarded for your review, in accordance with Vol 2, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 Code of Ordinances and the Purchasing Policies and Procedures. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited 20 17. Number of Bids Received 3 18. Number of Responsive Bids 3 24. Tabulation Attached Yes 30. State Contract No MCT/mhj  0 0 0 1) eI) 0 0 en 0 t- 0 0 ~ l~ .~ 0 en u s 0 0 t. O i rtS rtS Q) Q) ;z. o 0 s it . 0 O')~ 0 - i 0 0 I') >- >- u . 0. 0:> - CO ..- r- ~ ~ 0 0 ..... N ... Q) rE - f 1.0 ..- CO ..- q- 1.0 CI) u - "< f h ..,.. W 0) h ( r:IS z. ctS lIS ~ "< Q) 0 c:J5 h ..,.. 0 .... 0 C'& E en ... ( h ( 0 0 4I't Q) ( t: t. O t. O 0 - i c eI) 0 0 Z 3.... S 0 "" 1.ri ..- ~ h 0- . CO 0 h ..- ( 0. ..- ~ h Q)~ c (h ..- oc ::) ( o rtS o o o Jh rtS (I~ .~ 0 en en 0 o o 1.ri 1) Q) CI) ;z. ci Q 0 0 0 C'i 0 I') >- >- OA 0 0 (' m~ 00, hoO ci co <0 ..... CI)