Fort Walton Beach Council agenda — 05-22-2007 regular agenda — reading text

hearing was closed. Mr. Garvie moved to adopt Ord. 1729 on first reading. Mr. Holmes seconded motion. Mr. Reeves stated his feeling that now is not the time to add an increase in taxes for the local businesses and that he will vote against the ordinance. The Mayor called for the vote on the motion and it carried by a super majority vote of 5 to 1 with Holmes, Miller, Garvie, Pullen, and Minich in favor and Reeves opposed ( Hartwell absent). REGULAR AGENDA- RES. 07- 05, TRANSPORTATION ENHANCEMENT PROJECTS The Mayor read the resolution by title only. A RESOLUTION OF THE CITY COUNCIL OF FORT WALTON BEACH, FLORIDA, TO CONTINUE TO SUPPORT CONSTRUCTION OF THE TRANSPORTATION ENHANCEMENT PROJECTS PROVIDED IN ATTACHMENT " A" WITH TRANSPORTATION ENHANCEMENT FUNDING; AND PROVIDING AN EFFECTIVE DATE.  2~:' Regular Council 5/ 8/ 07 RES. 07- 05 ( CO NT) The CDS Director advised that the City has submitted projects for funding in the past and as yet the projects remain unfunded. She stated the City has ended up doing projects themselves, but there are still two projects, the crosswalks at Mooney Road and Lewis Turner Boulevard, and the Wright parkway sidewalk, that have not been completed and the City would like to resubmit in the chance they will be funded. J The CDS Director explained that the Transportation Enhancement Program is a special set of funds that DOT has for specific sidewalk improvements throughout the state, and that the City has not received enough points to have the projects funded. The Mayor asked for public input. Dean Covey, 270 Brooks Street, received clarificatiQn as to the source of the funding. As there was no further input, the public hearilJg was closed. Council received clarification that the resolution must be adopted before the City can compete for the funding. Mr. Garvie moved to 07- 05. adopt Res. Mr. Miller seconded motion and carried it:' unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor -( Bartwell absent). ';: RES. 07- 07, AMENDING BUDGET, 10/ 1/ 06 THRU 9/ 30/ 07 The Mayor read the resolution by title only. A RESOLUTION AMENDING THE BUDGET FOR THE CITY OF FORT WALTON BEACH, FLORIDA, FOR THE FISCAL YEAR OCTOBER 1, 2006 THROUGH SEPTEMBER 30, 2007, MAKING CERTAIN AMENDMENTS TO DESIGNATED APPROPRIATIONS OF FUNDS OF THE CITY, AND PROVIDING AN EFFECTIVE DATE HEREOF. The Finance Director explained that the Florida Department of Revenue advised the City that current fiscal year Communications Services Tax ( CST) revenues will be reduced by $ 825,000; therefore, it was prudent that the City take immediate action to increase the appropriation from fund balance in response to the reduced CST revenues, and that a budget amendment in the amount of $722, 982 is necessary for the budget cuts. The Mayor asked for public input. There was none. Mr. Minich moved to adopt Res. 07- 07. Mr. Reeves seconded motion. Council commended Staff on the detailed list describing the needed general fund cuts by each department. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). RES. 07- 08, AMENDING BUDGET, 10/ 1/ 06 THRU 9/ 30/ 07 The Mayor read the resolution by title only. 272 Regular Council 5/ 8/ 07 RES. 07- 08 ( CO NT) A RESOLUTION AMENDING THE BUDGET FOR THE CITY OF FORT WALTON BEACH, FLORIDA, FOR THE FISCAL YEAR OCTOBER 1, 2006 THROUGH SEPTEMBER 30, 2007, MAKING CERTAIN AMENDMENTS TO DESIGNATED APPROPRIATIONS OF FUNDS OF THE CITY, AND PROVIDING AN EFFECTIVE DATE HEREOF. The Finance Director explained that due to unanticipated events during the fiscal year, it is ~ necessary to amend Ord. 1711, which was adopted by Council on September 20, 2006 and authorizes the Budget for fiscal year 06- 07. She advised a budget amendment in the amount of 101, 270 is necessary to record certain revenue and to make appropriations for certain expenditures. The Finance Director further advised the budget will be evaluated again at year- end and adjusted as necessary. The Mayor asked for public input. There was none. Mr. Minich moved to adopt Res. 07- 08. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor ( Hartwell absent). STORMWATER UTILITY STUDY- EARTH TECH OF FORT WAlON BEACH Request Council authorization to award engineering/ consulting services for developing a Stormwater Utility Study ( RFP 07- 113) to the top ranked firm, Earth Tech of Fort Walton Beach, Florida. Staff further requests authorization for the City Manager, or the City Manager' s designee, to negotiate a contract with Earth Tech for engineering/ consulting services not to exceed the budgeted amount of $65, 000. 00. The Utilities Director reiterated this request is a follow- up to the discussion held at the May 1 Workshop on stormwater management, and that Staff recommends the award to the top ranked firm a stormwater utility study and, if approved, to enter negotiations with that firm not to exceed the budgeted amount. He explained the RFP process and stressed that the request is not seeking approval to implement a stormwater utility; rather, to have an outside consultant prepare a stormwater utility study with a corresponding ordinance and a potential fee structure if the utility is implemented in the future. Council discussion included the fact that the recommended firm scored highest in most of the evaluation criteria categories; that the firm presented the City a schedule of several task- oriented workshops they would perform with a technical assistance committee; and that this is the beginning of the process to set the groundwork for establishment of a stormwater utility, a separate enterprise fund to manage stormwater utility under the enterprise fund. Council questioned why the budgeted amount is not kept confidential from the vendors in an effort to receive better quotes. The City Manager explained that municipalities are not permitted ~ to award on fees for engineering services; it has to be award on qualifications. Based on qualifications, negotiations begin with the top- ranked firm, and if an agreement cannot be reached with that firm, then negotiations are made with the second- ranked firm, and so forth until an agreement can be reached. She further noted the cost is public record. .. The Mayor asked for public input. There was none.  273 Regular Council 5/ 8/ 07 STORMWATER UTILITY STUDY ( CO NT) Mr. Garvie moved to award engineering/ consulting services for developing a Stormwater Utility Study ( RFP 007- 113), to the top ranked firm, Earth Tech of Fort Walton Beach, Florida. Further authorize the City Manager, or the City Manager' s designee, to negotiate a contract with Earth Tech for engineering/ consulting services not to exceed the budgeted amount of$65, 000. 00. Mr. Minich seconded motion. Council expressed their support for the development of this study. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). BEAUTIFICATION COMMITTEE/TREE BOARD APPOINTMENT Consideration of appointment to the Beautification Com it e T/ ree Board. Mr. Minich nominated Catherine Howton, 149 Ferry Road NE, Fort Walton Beach, to serve on the Beautification CommitteelTree Board for a four- year term until May 7, 2011. The Mayor called for the vote on the nomination and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). BEAUTIFICATION COMMITTEE/ TREE BOARD REP TO THE VPSC Consideration of appointment of a Beautification Com it e T/ ree Board member to the Vision Plan Stewardship Committee. \, Mr. Minich nominated Catherine Howton, 149 Ferry Road NE, Fort Walton Beach, to serve as the Beautification CommitteelTreeBoard representative on the Vision Plan Stewardship Committee for a four-year term until May 7, 2011. The Mayor called for the vote on the nomination and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). EDC REP TO THE VPSC Consideration of appointment of an Economic Development Council representative to the Vision Plan Stewardship Committee. Mr. Minich nominated Debbie Bodenstine to serve as the Economic Development Council representative on the Vision Plan Stewardship Committee for a four-year term until May 7, 2011.The Mayor called for the vote on the nomination and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). MAYOR/COUNCIL ANNOUNCEMENTS Mr. Holmes thanked the Chamber of Commerce for the Council reception they held last week. He stated he was impressed with the cleanup of Ferry Park. Mr. Miller mentioned the EDC meeting on the airport and encouraged anyone selected to participate in a sun1ey to speak about the need for additional airlines in the area. Mr. Miller briefly discussed the need for and the importance of recycling. Mr. Reeves thanked Staff for answering his questions about items on the agenda. Mr. Garvie mentioned former Governor Reuben Askew stayed in his bed and breakfast recently and shared the words of wisdom Mr. Askew gave him. He mentioned the form available on the internet to make a pledge to the CDC in their efforts to raise funds for a $ 500, 000 grant to increase the size of the airport and bring in additional airlines. 274 Regular Council 5/ 8/ 07 MAYOR/COUNCIL ANNOUNCEMENTS ( CONT) Dr. Pullen mentioned Headstart is recruiting students for next year who meet their qualifications. He encouraged everyone to attend the dedication of the new trail on lake Drive this Friday. Mr. Minich mentioned the reception held by the Chamber of Commerce last week and spoke highly about Mr. Corcoran' s leadership at the Chamber, and commended the mayor for his work ~-' to help make the relationship closer with the Chamber of Commerce. He encouraged everyone who plays golf to participate in the golf tournament this Saturday at 1 : 00 pm to help a city police