Fort Walton Beach Council agenda — 05-22-2007 regular agenda — reading text

State of Florida and attach copies of all such licenses issued to the business entity. 6. 2. 10 Firms submitting proposals as a joint venture shall submit to the City, as part of their proposal, a copy of joint agreement. 6. 2. 11 Proposed schedule of work to include the estimate of man hours and cost to complete each task. 6.3 Requirements: Proposers must provide documentation, which demonstrates their ability to satisfy all of the minimum qualification requirements outlined below. Proposers who do not meet the minimum qualification requirements or who fail to provide supporting documentation shall not be considered for award. 6.3. 1 Capabilities of Firm: A statement of proposer' s qualifications to serve as consultant for the services required, including a listing of all key project personnel, proposer' s shall also provide a description of in house professional and technical support as well as outside or subcontracted services. Qualification statements shall include detailed evidence and/or the proposer' s ability to perform the necessary services. Determination of proposer' s successful ability to perform will be at the discretion of the City of Fort Walton Beach. 6. 3. 2 Past Performance: Provide a minimum of five ( 5) references with specific names, addresses, telephone and fax numbers, for similar services performed for other public entities, specifically any pertaining to governmentaVmunicipal facilities. 6.3. 3 Willingness of firm to work within budget and time constraints: Describe of proposer to work within the City' s willingness budget and time constraints and manner in which the proposer will work with the City to ensure requirements of the scope of work are met. A statement of disclosure thecertifying proposer bears no relationship, past or present, with any potential bidder or contractor, which may hinder, impede or in any way compromise efforts to perform complete, unbiased and objective services for the City. Include your estimate level of work and proposed schedule in this section. 6. 3.4 Experience of the firm with regard to consolidations/ privatization studies, A-76 studies or similar type services. 6.3. 5 Provide a brief detailed breakdown of estimated man- hours and cost to complete each task. Each task shall state estimated man- hours and hourly wage rates of the contractor and employees. Purchasing Department Page: 8  study of Alternative Delivery Methodologies for City Services Request for Proposal 07- 117 6. 3. 6 Location of Firm: Identify location of proposer' s main office and branch offices. Also, identify the office which will be responsible for performing the services contained herein. the City in 6. 3. 7 Any other pertinent information, which the proposer believes will assist making its selection. 7. EVALUATION OF PROPOSALS: 7. 1 An evaluation committee will be established to review and evaluate each proposal. to which a short Proposers may be required to make a brief presentation to City Staff subsequent list will be from such ratings.. The information provided in response to paragraphs developed 6.3. 1 through 6.3. 7 will be rated, utilizing a system as follows: a. Capabilities b. Past Performance c. Level of Work and Proposed Schedule d. Price e. Experience f Local knowledge g. Additional Information SELECTION OF PROPOSALS: The evaluation committee will make a recommendation to City Council who shall make the final determination and award of this contract. Initial plans call for a recommendation to be submitted to City Council at their 22, 2007 May Project specific discussions will be conducted with the meeting. to negotiate a services agreement top ranked firm. Following the discussion, the committee will attempt with the top ranked firm. If no agreement can be reached with the top ranked firm that firm shall be dismissed and the City shall proceed with discussions with the second firm. The procedure may be repeated as times as necessary until an agreement can be negotiated that is satisfactory to both many parties. 9. OUESTIONS REGARDING SPECIFICATIONS OR PROPOSAL PROCESS: 9. 1 To ensure fair consideration for all proposers, the City prohibits communication to or with any in paragraph department, bureau or employee during the submission process, except as provided 9. 2. Additionally, the city prohibits communications initiated by a proposer to the City Official an award decision has been or employee evaluating or considering the proposals prior to the time made. Any communication between proposer and the City will be initiated by the appropriate needed to develop a City Official or employee in order to obtain information or clarification Such communications initiated by a proposer may proper, accurate evaluation of the proposal. be grounds for disqualifying the offending proposer from consideration for award of the proposal and/or any future proposal. Purchasing Department Page: 9  Study of Alternative Delivery Methodologies fOT City Services Request for Proposal 07- 117 9. 2 Any questions relative to interpretation of specifications or the proposal process shall be addressed to the Director of Purchasing in writing, in ample time before the period set for the receipt and opening of proposals. Inquiries will not be given any consideration if not received within ten ( 10) days of the date set for receipt of proposals. Any interpretation made to prospective proposers will be expressed in the form of an addendum to the specifications which, if issued, will be conveyed in writing to all prospective proposers no later than five ( 5) days prior to the date set for receipt of proposals. 9.3 It will be the responsibility of the proposer to contact the Purchasing Department prior to submitting proposal to ascertain if any addenda have been issued, to obtain all such addenda, a and to return executed addenda with the proposal. 9.4 Direct inquiries to: City of Fort Walton Beach Mike Tatum, Purchasing Director Purchasing Department 143 Hollywood Boulevard NW Fort Walton Beach, FL 32548 Telephone: ( 850) 833- 9522 Fax: ( 850) 833- 9643 Web site: www.fwb. org http:// 10. CONDffiONS OF PROPOSALS: 10. 1 Late Proposals: Proposals received by the City after the time specified for receipt will not be considered. Proposers shall assume full responsibility for timely delivery of the proposals to the location designated for receipt of proposals. 10. 2 Completeness: All information required by the Request for Proposal must be supplied to constitute a legitimate proposal. 10.3 Public Opening: All proposals will be publicly opened at the time and place specified and made available for public inspection within ten ( 10) days after the proposal opening or when an award decision is made, whichever is earlier. 10.4 Award Presentation: Upon successful completion of negotiations, final award of the Contract must be approved by City Council. Purchasing Department Page: 10  Study of Alternative Delivery Methodologies fOT City Services Request fOT Proposal 07- 117 11. TERMS AND CONDITIONS OF AGREEMENT: The Agreement to be entered into with the successful proposer will include, but not be limited to, the following terms and conditions. 11. 1