Fort Walton Beach Council agenda — 05-22-2007 regular agenda — reading text

two- weeks. 3. FEE SCHEDULE: 3. 1 The City win compensate the successful proposer for the Services according to the final negotiated Fee Schedule. All proposers shall submit a proposed Fee Schedule listing various types of personnel or services proposed and related billing rates. All rates listed on the Fee Schedule shall be inclusive of all costs and charges for the services and personnel including salary, social security, federal and state unemployment taxes, worker' s compensation insurance, sick leave, vacation and holiday pay, retirement and medical insurance benefits, local travel and subsistence within the Fort Walton Beach area, general and administrative overhead costs, quality control, profit, and any and all incidental reproduction; secretarial, and office support Purchasing Department Page: 4  Study of Alternative Delivery Methodologies fOT City Services Request for Proposal 07- 117 costs. Furthermore, the City shall not be charged overtime wage rates, unless and only to the extent that the City may authorize such charges in writing. 3. 2 The City shall have no obligation to reimburse Consultant for performance or expenses necessary to correct any Project error or defect, except to the extent that such errors or defects were caused by incomplete, mistaken, or inaccurate data, information, instructions, or other specifications or directions provided to Consultant by the City ( or its representatives). 4. PROPOSAL DUE DATE: Sealed proposals in an original and five ( 5) complete copies shall be received at the City Clerk' s Office no later than 2: 30 p. m.. Tuesdav. April 24. 2007. Proposals will not be accepted after this time. Proposals shall be addressed as follows: 4. 1 For Regular U.S. Mail Delivery: City Clerk City of Fort Walton Beach P. O. Box 4009 Fort Walton Beach, FL 32549 4. 2 For Hand/Express MaillUPS Delivery City Clerk City of Fort Walton Beach 107 Miracle Strip Parkway SW Fort Walton Beach, FL 32548 4. 3 Submitted envelopes shall be marked " Request for Proposal for Study of Alternative Delivery Methodolo1.!: ies for City Services" RFP 07- 117. 5. SUBMISSION OF PROPOSALS: 5. 1 Incurred Expenses: The City is not responsible for any expenses which proposers may incur in preparing and submitting proposals called for in this Request for Proposals. 5. 2 Interviews: The City reserves the right to conduct personal interviews or require presentations of any or all proposers prior to selection. The City will not be liable for any costs incurred by the proposer in connection with such. interviews/ presentations ( i.e., travel, accommodations, etc.). Purchasing Department Page: 5 Study of Alternative Delivery Methodologies for City Services Request for Proposal 07- 117 5.3 Request for Modification: The City reserves the right to request that the proposer modify his proposal to more fully meet the needs of the City. 5.4 Request for Additional Information: The proposer shall furnish such additional information as the City of Fort Walton Beach the right to make investigations of the may reasonably require. The City reserves qualifications of the proposer as it deems appropriate. 5. 5 AcceptancelRejectionIModification to Proposals: it deems The City reserves the right to negotiate modifications to proposals that in the acceptable, reject any and all proposals, and to waive minor irregularities procedures. 5. 6 Proposals Binding: All proposals submitted shall be binding for one hundred and twenty ( 120) calendar days following opening. 5. 7 Alternate Proposals: 5. 7. 1 An alternate proposal is viewed by the City as a proposal describing an approach to accomplishing the requirements of the Request for Proposals which differs trom the approach set forth in the solicitation. 5. 7. 2 An alternate proposal may also be a second proposal submitted by the same proposer which differs in some degree from its basic or prime proposal. technical other provIsIOn or 5. 7.3 Alternate proposals may address the approac~ or requirements set forth in the solicitation. 5. 7.4 The City will, during the initial evaluation process, consider all alternate proposals submitted. 5. 8 Addendum and Amendment to Request for Proposals: If it becomes necessary to revise or amend any part of this Request for Proposal, the Director of Purchasing will furnish the revision by written Addendum to all prospective for Proposals. proposers who received an original Request 5. 9 Economy of Preparation: Proposals should be prepared simply and economically, providing a straightforward, concise description of the proposer's ability to fulfill the requirements of the Request for Proposal and should not exceed 200 pages in length. Purchasing Department Page: 6  Study of Alternative Delivery Methodologies for City Services Request for Proposal 07- 117 5. 10 Proprietary Information: 5. 10. 1 In accordance with Chapter 119 of the Florida Statutes ( Public Records Law), and except as may be provided by other applicable State and Federal Law, all proposers should be aware that Request for Proposals and the responses thereto are in the public domain. However, the proposers are requested to identify specifically any information contained in their proposals which they consider confidential and/or proprietary and which they believe to be exempt ITom disclosure, citing specifically the applicable exempting law. 5. 10. 2 All proposals received ftom proposers in response to this Request for Proposal will become the property of the City of Fort Walton Beach and will not be returned to the proposers. In the event of contract award, all documentation produced as part of the contract will become the exclusive property of the City. 5. 11 Proposer' s Certification: By submitting a proposal, the proposer certifies that he has fully read and understands the proposal method and has full knowledge of the scope, nature, and quality of work to be performed. 6. INFORMATION REQUIRED OF PROPOSER: In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is required that proposals be organized in the manner specified. 6. 1. Letter of Transmittal: 6. 1. 1 Briefly, state the Proposer' s understanding of the work to be done and make a positive commitment to perform the work. 6. 1. 2 Give the names of the persons who will be authorized to make representations for the proposer, their titles, addresses and telephone numbers. 6. 2 General Information: 6.2. 1 Name of business 6. 2. 2 Mailing AddresslPhone Number 6.2.3 Names of persons to be contacted for information or services if different ftom the name of person in charge. 6. 2.4 Business hours of business. 6. 2. 5 State if business is local, national or international and indicate the business legal status ( corporation, partnership, etc.). 6. 2. 6 Give the date business was organized and/or incorporated, and where. 6. 2. 7 Give the location of the office ftom which the work is to be done and the number of professional staff employees at the office. 6. 2. 8 Indicate whether the business is a parent of subsidiary in a group of firms! agencies. Purchasing Department Page: 7 Study of Alternative Delivety Methodologies for City Services Request for Proposal 07- 117 6. 2. 9 State if the business is licensed, permitted and/or certified to do business in the