Fort Walton Beach Council agenda — 05-22-2007 regular agenda — reading text

9 9. QtJESTIONS REGARDING SPECIFICATIONS OR PROPOSAL PROCESS: "'" ... 9- 10 10. CONDITIONS OF PROPOSALS: ............. ............................................................ ....... 10 11. TERMS AND CONDITIONS OF AGREEMENT: ..................................................11- 12 12. DISCUSSIONS WITH RESPONSffiLE PROPOSER AND REVISIONS TO PROPOSAL: ...,...................................................................... ........................... ..... 12 13. EXECUTION OF 12 AGREEMENT.................................................... ......................... .... 14. RIGHT TO AUDIT RECORDS.................................................................................... 12 15. FISCAL YEAR FUNDING APPROPRIATION ......................................................12- 13 16. PROPOSER'S CERTIFICATION FORM .....................................................................13 17. PUBLIC ENTITY CRIMES.... ................... ......... ....................................... ................... 13 18. FLORIDA PROMPT PAYMENT ACT ................................................................... 13- 14 19. PROPOSERS WARRANTY....... ................... ............................ .......... ......................... 14 20. INSURANCE/PERFORMANCE PAYMENT BONDS .. ......................................... .....14 g Department Page: I  Study of Alternative DeIivety Methodologies for City Services Request for Proposal 07- 117 21. FLORIDA SALES TAX.....,........,.....................,...".......,........,...,..........................,., 15 22. DRUG-FREE WORKPLACE CERTIFICATION ..... ........................... ...................... 15 23. AMERICANS WITH DISABILITIES .. 15 ACT............................................................. 24. PURCHASING AGREEMENTS WITH OTHER GOVERNMENT AGENCIES ...... 15 25. INSURANCE..............................,........,..,........".....................,....,...,..."..............15- 16 ATTACHMENT STANDARD FORMS ................................................................................................. .. .. 17-20 Purchasing Department Page: 2  Study of Alternative Delivery Methodologies for City Services Request for Proposal 07- 117 REQUEST FOR PROPOSAL STUDY OF ALTERNATIVE DELIVERY METHODOLOGIES FOR CITY SERVICES 1. INTRODUCTION: At the direction of the City Council, the City of Fort Walton Beach, Florida, is seeking proposals from qualified firms to evaluate municipal services and provide recommendations for alternative service delivery methodologies that reduce the cost of government services to its citizenry by consolidation, coordination, and contracting out of City services. 2. OBJECTIVE: The City of Fort Walton Beach, Florida is initiating this solicitation for Requests for Proposals (RFP) to seek a provider ( hereinafter " Consultant" ) to undertake a study to evaluate City Services to reduce the cost of government by analyzing and evaluating City Services for alternative services delivery methodologies including privatization, public-private partnerships, and consolidation with other governments; and to make recommendations with regard to implementing the alternatives provided. 2. 1 City' s Responsibilities: 2. 1. 1 Furnishing Information and Instructions: Examination of Documents. City agrees to consult with Consultant regarding the services to be rendered by Consultant, and to make available to Consultant information in City' s possession concerning the services to be performed as Consultant may reasonably request. Consultant can rely upon information provided by the City where such reliance is reasonable. The City further agrees to examine all data, materials, plans and studies, calculations, estimates, plans, drawings, photographs, reports, memoranda and other documents and instruments prepared by Consultant and delivered to City pursuant to the Agreement within a reasonable time so as not to unreasonably delay Consultant in the rendering of its services, and to promptly notifY Consultant if City observes any errors or other defects in such data, materials, plans and studies, calculations, estimates, plans, drawings, photographs, reports, memoranda and other documents and instruments. City further agrees to notifY Consultant promptly of City' s time requirements and provide other instructions for the performance of services and of any changes in such time requirements or instructions. 2. 2 Alternative Service Delivery for City Services: The primary intent and goal of this request for proposals ( hereinafter RFP) is to retain a consultant that can conduct a comprehensive study of the sCity' and operations ultimately recommend and facilitate actions that will reduce the cost of government to our citizens and improve the efficiency and effectiveness and utilization of resources by consolidating, coordinating and contracting out of City services. The study will have a particular goal of identifying and implementing recommendations that will assist management in reducing the cost of City services to its citizenry. Purchasing Department Page: 3  Study of Alternative Delivery Methodologies for City Services Request for Proposal 07- 117 It is understood that this work is undertaken with the full understanding and cooperation of the City Staff and City Council members. All areas of the City' s operation will be subject to study and recommendation. The City of Fort Walton Beach has a current year 2006- 2007 budget of $37. 6 million with 14 Departments ( 12 of which are General Fund and 2 are Enterprise Funds) and 378. 68 employees- Full Time Equivalents ( hereinafter FTEs). The City has a population of approximately 20, 816. The City of F ort Walton Beach is a full service City. A detailed Scope of Work and budget will be negotiated as part of the Services Authorization. 2.3 Scope of Work: For information purposes, the Scope of Work set forth below, better IS to provide a understanding of the type of work expected. Consulting Services must include critical analysis and reporting results in the following areas: a. Organizational Structure: Examine and review all aspects of the organization including: 1. The number, type, and purpose of departments and programs 2. Functions and services and the number and type of personnel and other resources allocated to them, and 3. The potential for elimination, streamlining or consolidation. b. Proper utilization of all available technology as necessary for the optimal enhancement of productivity. c. All organizational policies and procedures and collective bargaining provisions that may impact the organization for streamlining, consolidation, privatizing, or partnerships. d. Review all other areas/ issues deemed necessary to meet the intent of this study. 2. 4 Reporting Time Frame: Assuming a contract execution date by mid May 2007, the '-mal plan should be submitted to the Citv before Au~!:Ust 30. 2007. It is anticipated that the vendor will consult with and apprise City staff on a regular basis as to the progress and status of the work, but no less often than every