Okaloosa County School Board — Regular Meeting, October 22, 2018 — reading text

Venture, the highest ranked respondent of RFQU 19-01 Construction Total Program Management (TPM) Services. Motion by Tim Bryant, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Discussion Agenda Subject : 10.2 Tag-On Bid Over $25,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. ((Tabled at the Regular Meeting of October 8, 2018) Meeting : Oct 22, 2018 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $191,420.00 Budgeted : Yes Budget Source : Capital Funds, Project 0369 Districtwide Maintenance Vehicle Recommended Action : Motion to approve the purchase of five (5) vehicles for Maintenance Support Services from Alan Jay Fleet Sales for a grand total of $191,420.00. Public Content Request approval to purchase five (5) vehicles for Maintenance Support Services from Alan Jay Fleet Sales, three (3) ultility service trucks in the amount of $31,434.00 each and two (2) gooseneck trucks in the amount of $48,559.00 each, for a grand total of $191,420.00. The purchases are made through Sourcewell Contract #2019-120716-NAF. Funding will be paid from Capital Funds, Project 0369. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments ALAN JAY QUOTES.pdf (165 KB) Motion & Voting Motion to remove from table Tag-On Bid Over $25,000: Alan Jay Fleet Sales. Motion by Tim Bryant, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White No: Melissa Thrush Substitute motion to postpone Tag-On Bid Over $25,000: Alan Jay Fleet Sales, until time certain, the November 13, 2018 Regular Meeting. Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker No: Lamar White 10. Discussion Agenda Subject : 10.3 Tag-On Bid Purchase Over $25,000: Jerry Pate Turf & Irrigation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. (Tabled at the Regular Meeting of October 8, 2018) Meeting : Oct 22, 2018 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $50,005.78 Budgeted : Yes Budget Source : Capital Funds, Project 2386 District Department Equipment Recommended Action : Motion to approve the purchase of equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. Public Content Request approval to purchase equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. The purchase is made from National IPA Contract R141201. Funds will be paid from Capital Funds, Project 2386 District Department Equipment . A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments JERRY PATE QUOTE.pdf (44 KB) Motion & Voting Motion to postpone Tag-On Bid Purchase Over $25,000: Jerry Pate Turf & Irrigation, until time certain, the November 13, 2018 Regular Meeting. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker No: Lamar White 10. Discussion Agenda Subject : 10.4 Items Moved from the Consent Agenda (if any) Meeting : Oct 22, 2018 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 22, 2018 - Regular Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order No. 2-121, Fort Walton Beach High School, for the installation of data drops, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 22, 2018 - Regular Meeting Type : Action Preferred Date : Oct 22, 2018 Absolute Date : Oct 22, 2018 Fiscal Impact : Yes Dollar Amount : $6,100.80 Budgeted : Yes Budget Source : Fort Walton Beach High School CAPE funds. Recommended Action : Motion to approve CACI Task Order No. 2-121, Fort Walton Beach High School, for the installation of data drops. Public Content Install (4) data drops on the outside of the (8) existing power poles in the Lab for a total of (32) data drops. For additional information please contact Dustin Keith @ (850)689-7184. File Attachments Fort Walton Beach HS Task Order 2-121.pdf (235 KB) Motion & Voting Motion to approve CACI Task Order No. 2-121, Fort Walton Beach High School, for the installation of data drops, in the amount of $6,100.80. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 22, 2018 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve FSBIT retaining the Law Firm of Sniffin & Spellman to provide legal defense services in regard to a recently filed pending federal lawsuit. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests Approved by the Superintendent Meeting : Oct 22, 2018 - Regular Meeting Type : Information Public Content Out-of-State student field trips approved by the Superintendent. File Attachments 10-22-2018 Student Trip Requests.pdf (39 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 22, 2018 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Oct 22, 2018 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 22, 2018 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of revised School Board Policy 03-14 Home Education, presented by Steve Horton, Assistant Superintendent, MIS, and recommend by the Superintendent for approval. Meeting : Oct 22, 2018 - Regular Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to approve revised School Board Policy 03-14 Home Education. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 03-14 Home Education. Revisions to the policy update the responsibilities of parents/guardians of home education students in accordance with Florida law and to technical amendments or clarification to the exiting rule. Please contact Steve Horton for additional information, 689-7184. File Attachments 03-14 Home Education - Redlined - 8-28-2018.pdf (133 KB) Motion & Voting Motion to approve revised School Board Policy 03-14 Home Education. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 17. Public Hearing Subject :