Okaloosa County School Board — Regular Meeting, October 22, 2018 — reading text

documentation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments RENEWAL OF 16-0025-MR RQ PARK AND PLAYGROUND EQUIPMENT.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.9 Amended Award of ITB 17-01 Fuels: Gasoline and Diesel Contract, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 22, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,144.50 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the termination of ITB 17-01 Fuels: Gasoline and Diesel Contract with James River Solutions, LLC, effective November 9, 2018 and award the remaining contract term to Mansfield Oil Company of Gainesville, Inc., effective October 23, 2018. Public Content Request approval to terminate ITB 17-01 Fuels: Gasoline and Diesel Contract with James River Solutions, LLC, effective November 9, 2018 and award the remaining contract term to Mansfield Oil Company of Gainesville, Inc., the next overall lowest responsive and responsible bidder, effective October 23, 2018 through March 11, 2019. The contract wil be renewable on an annual basis thereafter, upon mutual agreement of the District and the Contractor, for up to three (3) additional twelve (12) month periods at the same terms and conditions. The contract is for the purchase and delivery of gasoline and diesel fuels on an as needed basis at a fixed fee added to the Oil Price Information Service (OPIS) weekly rack average, Pensacola, Florida PAD 1 Terminal cost per gallon. The annual increase in cost is estimated at $7,144.50 based on actual orders. Copies of the Notice of Termination letter from James River Solutions, LLC, amended award tabulation, and the proposed agreement with Mansfield Oil Company of Gainesville, Inc. are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-5846. File Attachments School Board of Okaloosa County Termination Letter.pdf (330 KB) ITB17-01_AMENDED AWARD RECOMMENDATION_10-15-18.pdf (79 KB) Signed Agreement with Exhibits - Mansfield Oil 10-15-18.pdf (2,953 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.10 Service Agreement #19-64 Pat Ell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 22, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,638.00 Budgeted : Yes Budget Source : Special Revenue, Project 9412 Title IX - Homeless Children Recommended Action : Motion to approve Service Agreement #19-64 Pat Ell in the amount of $7,638.00. Public Content Request Approval of Service Agreement #19-64 between Pat Ell and The School Board of Okaloosa County, FL, on behalf of the Title IX Part A Program. The Provider will collaborate with local agencies and community providers on behalf of the Homeless student population, as well as provide education, special programs, training and other resources available to parents of students in transition. The Provider will be paid $19.00 per hour for up to 402 hours, for a total contract amount not to exceed $7,638.00. The contract is effective October 23, 2018 through June 30, 2019. Funding will be paid from Special Revenue, Project 9412 Title IX - Homeless Children. A copy of the agreement is attached. For additional information, please contact Amy Dale, Specialist, Title I/Title IX Part A at (850) 301-3008. File Attachments SA# 19-64.PDF (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.11 Purchase of extreme network gear replacement (ERATE) from PC Solutions & Integration, Inc.. presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Oct 22, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 22, 2018 Absolute Date : Oct 22, 2018 Fiscal Impact : Yes Dollar Amount : $271,450.20 Budgeted : Yes Budget Source : Digital Classroom Project Recommended Action : Approval of purchase of extreme network gear replacement (ERATE) from PC Solutions & Integration, Inc., in the amount of $678,625.50. Public Content This is a request for the School Board to authorize the purchase of $678,625.50 from PCS for Extreme network gear for schools. This is a second round of funding from ERATE Category 2. Please note that ERATE will pay the the difference of $407,175.30 directly to PCS and the School Board's commitment is only $271, 450.20. Installation and Support contract (also budgeted) will be at a later meeting. This is coming first to lock in prices prior to new tariff price changes. This purchase is through bid number ITB 16-04 Network Infrastructure Equipment E-Rate which was board approved March 14, 2016 and last renewed on Apr 9, 2018. For additional information, please contact Eric Mitchell, 689-7184. File Attachments USAC_FCC_FORM_471_APPLICATION_181039206_CERTIFIED (3).pdf (117 KB) PC Solutions & Integration, Inc. Funding Commitment Decision Letter.pdf (25 KB) Q54721-erate 2018 rev 10-12-2018.pdf (178 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.12 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and  Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 22, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 22, 2018 Absolute Date : Oct 22, 2018 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated October22, 2018. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated October 22, 2018. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159 File Attachments Surplus Property list for October 22, 2018 Board Meeting.pdf (208 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed