Okaloosa County School Board — Regular Meeting, October 22, 2018 — reading text

member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.4 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Oct 22, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10.22.18.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.5 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 22, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,950.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2018-10-22.pdf (429 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.6 Payroll Warrant Register and Accounts Payable Warrant Register for September 2018, totaling $22,455,261.23 and Bank Transfers for September 2018, totaling $10,370,000.00 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 22, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $22,455,261.23 and Bank Transfers in the amount of $10,370,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2018, totaling $22,455,261.23; and Bank Transfers for September 2018, totaling $10,370,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 03 - MIS 3478 - Warrant Register - September 2018.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.7 ITB 19-04 Emergency Bid for Installation of New Sewer and Drain Lines, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 22, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,200.00 Budgeted : Yes Budget Source : Capital Funds, Project 3331 Pryor - RR Replumbed Locker Recommended Action : Motion to approve Emergency Bid ITB 19-04 Installation of New Sewer and Drain Lines for Pryor Middle  School. The awarded vendor is Harold Gaines, LLC in the amount of $47,200.00. Emergency Bid procedures per School Board Policy 2- 17(A)(12) were used for this solicitation due to sewage overflow occurring in the men's and women's restrooms located in the gymnasium causing the closure of the restrooms and locker rooms. For the safety of the students and staff the sewer line needed to be repaired as soon as possible requiring the installation of new sewer and drain lines. Public Content Request approval of Emergency Bid ITB 19-04 Installation of New Sewer and Drain Lines for Pryor Middle School. The awarded vendor is Harold Gaines, LLC in the amount of $47,200.00. Emergency Bid procedures per School Board Policy 2-17(A)(12) were used for this solicitation due to sewage overflow occurring in the men's and women's restrooms located in the gymnasium causing the closure of the restrooms and locker rooms. For the safety of the students and staff the sewer line needed to be repaired as soon as possible requiring the installation of new sewer and drain lines. Funding will be paid from Capital Funds, Project 3331 Pryor - RR Replumbed Locker. Copies of the Request for Approval letter, Bid document and Amendment are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments REQUEST FOR APPROVAL.pdf (365 KB) ITB 19-04 BID DOCUMENT.pdf (2,117 KB) ITB 19-04 AMENDMENT.PDF (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.8 Renewal of Tag-On Bid 16-0025- MR R1 Park and Playground Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 22, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Tag- On Bid 16-0025 MR R1 Park and Playground Equipment through School District of Manatee County. Public Content Request approval of the renewal of Tag-On Bid 16-0025-MR R1 Park and Playground Equipment through School Board of Manatee County. The bid is based on fixed prices through multiple vendors and will be used on an as needed basis. The contract is effective through September 9, 2019. Funding will vary. A copy of the renewal