Okaloosa County BOCC — November 16, 2013 — Liquid Chlorine Attachment — reading text

BID #: WS 43-13 BID ITEM: TABLET, GRANULAR & LIQUID CHLORINE (DELIVERED) & SODIUM HYPOCHLORIDE BID SHEET BIDS DUE: 08/15/2013 @ 3:00 P.M. HARCROSS CHEMICALS DPC AARON OPP VENDOR ENTERPRISES CHEMRITE $625.00 $630.00 NO BID LIQUID CHLORINE 1 TON CYLINDER $73.05 $105.00 NO BID LIQUID CHLORINE 150 LB. CYLINDER $434.00 NO BID NO BID SODIUM HYPO-CHLORIDE 275 GAL 330 GALLON TOTE NO BID NO BID 3” CHLORINE TABLET $54.50 25 LB. PAIL $136.00 $186.25 $117.50 GRANULAR CHLORINE (HTH) 100 LB. DRUM sit Aiken Jie por senah SGU Seip 3, vara Jack Allen . —_ er From: Jeff Littrell Sent: Friday, August 23, 2013 3:40 PM To: Jack A Ce: d Brannon; Mark Wise; Kimberly Kilpatrick; iffin; Dale Brazel; Jerry Mitchem Subject: FW: Bid WS 43- 13 (Chlorine) - Bid Recommedation Attachments: WS43-13_bid tab.pdf; WS43-13_Harcros bid.pdf; FY2014 budget sheet. pdf Jack & Richard, OCWS uses chlorine in various forms to perform disinfection to kill pathogens in both water and wastewater. The use of chlorine is required by many of our potable water and wastewater permits from FDEP. OCWS staff have reviewed the bids received for delivery of chlorine disinfection products (Bid WS 43-13). We recommend bid award to Harcross Chemicals, Inc., they being the lowest responsive and responsible bidder. We consider the bid from Aaron OPP Chemicals to be non-responsive as they only bid on one item in the bid package, the 100 pound drums of granular, which we seldom order or use. The unit prices for the bid from Harcross are listed in the email from Mark Wise below and also in the .pdf file of the Harcross bid, which is attached to this email. We have also attached .pdf files of the bid tab and copies of our approved FY2013 budget, which show the accounts used to pay for the purchase of chlorine disinfection products. Please let us know if you have any questions or need anything else from us. Jeff Littrell, Director Okaloosa County Water & Sewer System 1804 Lewis Turner Blvd, Suite 300 Ft. Walton Beach, FL 32541 850-651-7172 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Mark Wise Sent: Friday, August 23, 2013 12:29 PM To: Jeff Littrell Cc: Jerry Mitchem; Dale Brazel; Mark Griffin; Kimberly Kilpatrick Subject: Bid WS 43-13 (Chlorine) - Bid Recommedation Jeff, We are recommending Bid WS 43-13, for chlorine products, be awarded to the lowest responsive qualified bidder — Harcros Chemicals, Inc. for the following amounts: - $625 per 1-ton cylinder (gas) - $73.05 per 150-pound cylinder (gas) - $434.00 per 275-gallon tote (liquid) - $54.50 per 25-pound pail (3” tablets) - $136.00 per 100-pound drum (granular) The bid tab is attached, along with their bid and the FY2014 budget info. CF be f oer Budget Expense Report (Department Requests) eee 2nd Prior Year 1st Prior Year Current Year Current Year Base Base % Account Title Actual Actual Original Budget 6 mos Actual Request New Request +/- +/- 552010 FLEET FUEL $252,071.83 $268,618.35 $439,051.00 $140,008.12 $434,778.00 $0.00 ($4,273.00) (1.0%) 552011 GREASE, OIL & LUBRICANTS $9,478.67 $5,777.42 $10,000.00 $2,580.42 $10,000.00 $0.00 $0.00 0.0% 552012 SPECIAL FUEL TAX $0.00 $0.00 $1,000.00 $0.00 $0.00 $0.00 ($1,000.00) (100.0%) 552014 GASOLINE & SPECIAL FUELS $440.12 $197.01 $1,000.00 $775.35 $1,000.00 $0.00 $0.00 0.0% 552101 PROTECTIVE APPAREL $17,324.57 $19,810.90 $25,000.00 $10,417.07 $25,000.00 $0.00 $0.00 0.0% 552200 SAFETY SUPPLIES $6,842.04 $18,418.95 $15,000.00 $9,776.82 $20,000.00 $0.00 $5,000.00 33.3% 552500 TOOLS & SMALL IMPLEMENTS _ $35,362.26 $30,935.43 $40,000.00 $28,429.92 $40,000.00 $0.00 $0.00 0.0% [552602 CHEMICALS-WATER SYSTEMS / $35,557.60 $29,825.48 $40,000.00 $14,636.14 $40,000.00 $0.00 $0.00 0.0% 552603 LABORATORY SUPPLIES $32,219.98 $21,061.66 $35,000.00 $17,589.13 $35,000.00 $0.00 $0.00 0.0% 7552612 CHEMICALS-SEWER SYSTEMS } $283,633.04 $299,003.07 $200,000.00 $94,871.40 $200,000.00 $0.00 $0.00 0.0% 552622 CHEMICALS-LIFT STATION $25,732.90 $10,897.37 $25,000.00 $4,634.76 $10,000.00 $0.00 ($15,000.00) (60.0%) 552700 JANITORIAL SUPPLIES $22,200.38 $24,960.50 $25,000.00 $12,158.11 $25,000.00 $0.00 $0.00 0.0% 552800 COMPUTER SUPPLIES $8,939.50 $19,334.93 $15,000.00 $4,457.24 $15,000.00 $0.00 $0.00 0.0% 552801 COMPUTER SOFTWARE $18,257.32 $5,007.80 $27,100.00 $10,865.27 $27,100.00 $0.00 $0.00 0.0% 552990 OTHER SUPPLIES $25,896.95 $32,492.48 $40,000.00 $17,445.40 $40,000.00 $0.00 $0.00 0.0% 554001 BOOK/PUB/SUB/MEMBERSHIPS $22,278.64 $20,591.74 $20,000.00 $15,181.73 $20,000.00 $0.00 $0.00 0.0% 555001 TRAINING/EDUCATION EXPENS $20,048.59 $10,065.51 $25,000.00 $11,367.65 $25,000.00 $0.00 $0.00 0.0% 559001 DEPRECIATION EXPENSE $6,475,523.08 $6,487,983.74 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% OPERATING EXPENSES $16,113,045.20 $15,919,239.91 $9,780,456.00 $4,075,266.49 $9,816, 700.00 $0.00 $36,244.00 0.4% 562300 BLDG-PHYSICAL ENVIRONMENT $39,400.00 $0.00 $53,045.00 $9.05 $54,045.00 $0.00 $1,000.00 1.9% 563155 FIBER OPTIC NETWORK $0.00 $0.00 $27,318.00 $0.00 $27,318.00 $0.00 $0.00 0.0% 563317 INVENTORY-METERS $0.00 $0.00 $200,000.00 $203,795.06 $200,000.00 $0.00 $0.00 0.0% 563318 INVENTORY-OTHER $0.00 $0.00 $600,000.00 $109,052.33 $500,000.00 $0.00 ($100,000.00) (16.7%) 564301 OFFICE MACHINES $0.00 $0.00 $43,000.00 $7,505.00 $36,000.00 $0.00 ($7,000.00) (16.3%) 564302 PHYSICAL ENVIRONMNT EQUIP $117,375.28 $305,907.76 $301,500.00 $242,072.24 $555,500.00 $0.00 $254,000.00 84.2% 564303 COMPUTER EQUIPMENT $23,882.21 $50,975.01 $174,500.00 $82,001.85 $79,000.00 $0.00 ($95,500.00) (54.7%) 564304 VEHICLES $44,898.00 $100,957.60 $264,000.00 $94,726.00 $275,000.00 $0.00 $11,000.00 4.2% 568300 PHYSICAL ENVIRONMENT $0.00 $0.00 $44,000.00 $0.00 $113,000.00 $0.00 $69,000.00 156.8% CAPITAL OUTLAY $225,555.49 $457,840.37 $1,707,363.00 $739,161.53 $1,839,863.00 $0.00 $132,500.00 7.8% 571301 NORTHGATE BOND $0.00 $0.00 $55,156.00 $26,904.99 $60,809.00 $0.00 $5,653.00 10.2% 571309 REVENUE BOND-2004 $0.00 $0.00 $3,395,000.00 $0.00 $3,535,000.00 $0.00 $140,000.00 4.1% 571312 REVENUE NOTE-2012 $0.00 $0.00 $0.00 $0.00 $50,000.00 $0.00 $50,000.00 0.0% 571341 STATE REVOLVING-LOAN 290 $0.00 $0.00 $89,253.00 $44,326.18 $91,697.00 $0.00 $2,444.00 2.7% 571342 STATE REVOLVING-LOAN 220 $0.00 $0.00 $41,423.00 $20,577.98 $42,503.00 $0.00 $1,080.00 2.6% 571343 STATE REVOLVING-LOAN 260 $0.00 $0.00 $100,238.00 $49,779.88 $102,984.00 $0.00 $2,746.00 2.7% 571344 STATE REVOLVING-LOAN 280 $0.00 $0.00 $102, 103.00 $50,667.60 $105,217.00 $0.00 $3,114.00 3.0% 571345 STATE REVOLVING-LOAN 310 $0.00 $0.00 $17,899.00 $8,878.81 $18,473.00 $0.00 $574.00 3.2%