Okaloosa County BOCC — July 14, 2014 — Growth Management Department FY 15 Budget Overview (2) — reading text

Growth Management Department FY 15 Budget Overview  Inspections Division • Statutorily charged with enforcing the Florida Building Codes (Building, Mechanical, Plumbing, Residential), National Electrical Code, and Fire Codes • Provides building permit review and inspection services throughout unincorporated Okaloosa County as well as the City of Mary Esther, Town of Shalimar, Town of Cinco Bayou, and City of Laurel Hill. • The Division provides Fire/Life Safety reviews for all the independent fire districts north of Eglin Air Force Base • Enterprise Fund supported by Permit and Inspection Fees PROGRAM GOAL: Inspections Division’s is responsible to protect the public health and safety by ensuring that all regulated construction activities meet or exceed the requirements of the Building and Fire/Life Safety codes while providing customer-friendly service to the development industry by ensuring that building permit reviews and inspections are carried out in a timely, uniform manner and operate independently of the County General Fund. KEY OBJECTIVES: 1. Maintain staffing sufficient to meet the following levels of service: a. Inspections performed the next business day for any inspection requested by midnight of the preceding day. b. Provide twice-per-week (Tuesdays and Thursdays) walk-through review of single-family residences, renovations, additions, pools, and accessory structures. c. Provide plans review for single family home in 5 working days, commercial plans in 10 working days. d. Maintain ability to respond in times of natural disaster. e. Maintain an ISO rating of 4 or better 2. Maintain revenues and reduce costs where possible to enable the Division to function without subsidy. 3. Implement credit-card permit payment 4. Replace fax permitting with on-line permitting for permits current issued by fax • Compared to Fiscal Year 13, overall year to date (Oct 1 – July 3) building permit activity has increased by roughly 2% (5,694 vs 5,799) however, single family permits have declined slightly from 290 to 235 over the same time period • Revenue as of July 3, 2014 is $1,171,177 this is slightly less ($2,959) than revenue as of this time last year • As of July 3, 2014, the Inspections Enterprise Fund is $81,309 ahead of actual costs, and has made just over 80% of FY 14 Budget ($1,460,815) which includes general fund cost allocation • Enterprise Fund has paid general fund cost allocation for FY 12 and 13, is paying FY 14, and has paid back $400,000 of prior years’ subsidies. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personnel Services 1,042,911 1,037,679 1,060,707 1,086,099 Operating Expenses 557,317 549,197 400,108 405,167 Capital Outlay 0 0 10,000 26,000 Other 0 0 98,650 Total 1,600,228 1,586,876 1,460,545 1,615,916 Accomplishments: •Co-sponsored with BIA training session to enable contractors and Inspections staff to receive continuing education credits •Upgraded permitting software (with IS) to enable credit cards •Improved General Liability Insurance Certificates requirements.  Historical Staffing Summary Category FY12 FY13 FY14 FY15 Full-time 12 12 12 12 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 12 12 12 12 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY13 FY14 FY15 FTEs 12 12 12 Input Office Locations 2 2 2 Number of building permits issued 7.554 7,325 7,350 Number of Building Plans Examinations 1,360 1,242 1,250 Number of fax permits issued (this is a subset of the total 2,564 2,543 2,500 number of permits) Number of licenses issued1 605 549 500 Output Number of trade board meetings 21 18 20 Number of Public Records Requests 512 702 750 Number of Fire Plans Reviews 70 54 60 Number of Fire Inspections 1801 1405 1600 Inspections per Inspector per day 18 17 17 Efficiency Plans Examinations per examiner/day 6 6 6 Number of permits issued per tech per day 8 8 8 Insurance Services Organization (ISO) Rating of Building Effectiveness Code Enforcement (ISO is a company hired by insurance companies to rate the 4 4 4 effectiveness regulatory agencies. The ISO uses a scale of 1 to 10 with 10 being worst and 1 being best.)  Planning Division • Develops and administers statutorily-mandated Comprehensive Plan and implementing land development code • Reviews development order, variance, special exception, and administrative adjustment applications for consistency with Comprehensive Plan, land development code, and Okaloosa Island Covenants . • Coordinates the County’s floodplain management program as required by participation National Flood Insurance Program (NFIP). There are approximately 11,700 active flood insurance policies in the County with a premium value of roughly 5.5 million. • Coordination of the Countywide (County and municipality) Local Mitigation Strategy which is a federal mandate requiring all local governments to develop hazard mitigation plans as a condition of receiving federal mitigation project grants under the pre- and post-disaster hazard mitigation grant programs such as April 2014 rain event • Coordinates the County’s participation in the NFIP Community Rating System which provides a 25% savings for flood insurance policy holders within floodplains, and 10% discount for flood insurance policy holders outside of floodplains. PROGRAM GOAL: 1. To develop and implement short, medium, and long-range land use planning strategies, including associated regulatory programs, that ensure the County’s long term economic vitality, environmental health, and quality of life consistent with state land use legislation. 2. Implement a streamlined and efficient development review process that does not include unnecessary steps or superfluous requirements. 3. Enhance the ability of Eglin Air Force Base, the Eglin Reservation, and Hurlburt Field to continue and expand their military missions. 4. Maintain favorable insurance rates through continued participation in the NFIP Community Rating System KEY OBJECTIVES: 1. Continue to improve the County’s Land Development Code. 2. Continue implementation of the 2009 Eglin Joint Land Use Study (JLUS). 3. Work with the Military Sustainability Partnership to identify opportunities to enhance the utility of the area’s military installations through shared use of resources, as feasible. 4. Continue implementation of CRS program and maintain NFIP/CRS rating of 5 5. Continue coordination of Local Mitigation Strategy and Comprehensive Plan committee MAJOR ACCOMPLISHMENTS LAST YEAR: • Created development project tracking system available on-line so that applicants, owners, and engineers can track the progress and status of development projects. • Developed draft “Quick Guide to Floodplain Management” to assist citizens in understanding the flood insurance program. • Provided staff support including agendas, staff reports, minutes, etc. to Planning Commission, Board of Adjustment, construction licensing boards, and Military sustainability Partnership • Successfully coordinated CRS/Floodplain management review. • Submitted Flood Mitigation Assistance grant application to FEMA in wake of April flood event EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 559,342 581,539 625,142 638,439 Operating 59,323 62,578 67,752 83,103 Expenses Capital Outlay 5,000 2,500 Other Total 618,665 644,117 697,894 723,362 HISTORIC STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 10 9 91 91 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 10 9 9 9 1 Four (4) positions split between Fund 0108 (Planning) and 441 (Building) as well as 2 FT Transit and Grants Employees Performance Measures Actual Estimated Adopted FY13 FY14 FY15