Okaloosa County School Board — Workshop Meeting, July 19, 2018 — reading text

Thursday, July 19, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jul 19, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jul 19, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jul 19, 2018 - Workshop Meeting Type : Information 6. Administrative Personnel Appointments Subject : 6.1 Appointment of Assistant Principal I, Choctawhatchee High School, recommended by the Superintendent for approval. Meeting : Jul 19, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Melissa Bowell to the position of Assistant Principal I, Choctawhatchee High School. 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of June 21 - July 4, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 19, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of June 21 - July 4, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel June 21 - July 4.pdf (14 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of June 21 - July 4, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 19, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of June 21 - July 4, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel June 21 - July 4.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Jul 19, 2018 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the second quarter of 2018, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - APR - JUN 2018.pdf (9 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Jul 19, 2018 - Workshop Meeting Type : Information Public Content This contract contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the second quarter of 2018, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- APRIL THRU JUNE 2018.pdf (9 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Updates to Okaloosa County School Health Services Manual, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jul 19, 2018 - Workshop Meeting Type : Information Public Content Updates to reflect current changes in health services and school health / student health procedures provided to students while at school. Attached you will find the updated Okaloosa County School Health Services Manual. For additional information contact Teri Schroeder at 850-833-3108. File Attachments Health Services Manual 2018.pdf (2,784 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jul 19, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of July 5, 2018; Minutes of the Regular Meeting of July 9, 2018; Minutes of the Budget Workshop Meeting of July 11, 2018; Minutes of the Employee Appeals Hearing of July 12, 2018, recommended by the Superintendent for approval. Meeting : Jul 19, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of July 5, 2018; Minutes of the Regular Meeting of July 9, 2018. File Attachments 7-5-2018 DRAFT Workshop.pdf (252 KB) 7-9-2018 DRAFT Meeting.pdf (275 KB) 7-11-2018 DRAFT Budget Workshop.pdf (235 KB) 7-12-2018 DRAFT Special Meeting - Employee Appeal Hearing.pdf (248 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College and CHOICE High School for Nine  Additional SALTO Doors to the SALTO Door Lock System in the amount of $13,767.12, presented by Rodney Walker, and recommended by the Superintendent for approval. Meeting : Jul 19, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 23, 2018 Absolute Date : Jul 23, 2018 Fiscal Impact : Yes Dollar Amount : $13,767.12 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College and CHOICE High School for Nine Additional SALTO Doors to the SALTO Door Lock System in the amount of $13,767.12. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College and CHOICE High School for Nine Additional SALTO Doors to the SALTO Door Lock System in the amount of $13,767.12. The remaining cost in the amount of $2,339.24 will be paid by the school. File Attachments Task Order 2-109 - SALTO Door Addition for OTC.pdf (225 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 5 School Board Member Capital Outlay Funds to Bluewater Elementary