Okaloosa County BOCC — February 7, 2017 — amendment to c16-2374-fm — reading text

AMENDMENT TO CONTRACT C16-2374-FM Emergency Standby Power Anmual Maintenance of Emergency Generators This Amendment entered into this dayof , 2017, hereby amends contract C16-2374-FM, dated February 26, 2016, by and between Okaloosa County, Florida, (hereinafter the “County”) and Emergency Standby Power. (hereinafter the “Contractor”). WHEREAS, on February 26, 2016, the County and Contractor entered into a contract, C16-2374-FM, which provides Annual Maintenance of Emergency Generators; and WHEREAS, the initial term of C16-2374-FM shall expire on February 26, 2019; and WHEREAS, the parties desire to amend the contract to add the following generators: Cummings (Diesel) #100167121 to the Courthouse Annex, Kohler (NG) #8GM32GHU2 Model 150 REZGC to the Information Systems EMS #1 North and Kohler (Diesel) #078304 to the Courthouse Annex. All generators are listed on Exhibit “A” attached hereto and the newly added generators are numbers 12, 16, and 21 of the Exhibit; and WHEREAS, the parties desire to amend the contract to remove the following generators: Caterpillar (Diesel) #G5C03436 at the 911 Center (EOC), Caterpillar 2055KW #1GN01256 (NG) at the Desti/FWB Airport, Caterpillar (Diesel) #3456 at the Crestview Courthouse, Caterpillar ( Diesel) #3412 at the Okaloosa County Administration Building (OCAB). NOW THEREFORE, in consideration of the mutual covenants herein and other good and valuable consideration, the parties hereby agree to amend C16-2374-FM as follows: 1. C16-2374-FM is hereby amended to include the new generators that Facility Maintenance has acquired. 2. C16-2374-FM is hereby amended to remove the four generators listed above. 3. C16-2374-PW is hereby amended to include the following additional provision: Public Records IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT OKALOOSA COUNTY RISK MANAGEMENT DEPARTMENT 5479 OLD BETHEL ROAD CRESTVIEW, FL 32536 PHONE: (850) 689-5977 riskinfo@ co.okaloosa.fl.us. Contractor must comply with the public records laws, Florida Statute Chapter 119, specifically Contractor nuist: a. Keep and maintain public records required by the County to perform the service. b. Upon request from the County’s custodian of puhlic records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 Florida Statutes or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. d. Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the contractor or keep and maintain public records required by the County to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining the public records. All records stored electronically must be provided to the public agency, upon the request from the public agency’ s custodian of public records, in a format that is compatible with the information technology systems of the public agency. 4. All other provisions of the Contract shall remain in full force and effect through the duration of the renewal. IN WITNESS WHEREQOF, the parties hereto have executed this renewal and amendment as of the day and year first written. (Intentionally Left Blank) Emergency Standby Power A Signature —Teiesa G oVn Print Name WITNESS Signature Print Name OKALOOSA COUNTY. FLORIDA Carolyn N. Ketchel, Chairman Date: AT TESTS J.D. Peacock. II. Clerk of Courts [UB) - Annual Maintenance and Repair of Emergency Generators 1) The purpose of this bid is to enter into a contract with a successful vendor to provide annual preventive maintenance and repair of stationary, trailer mounted, diesel, natural gas and liquid propane generators owned by the Okaloosa County Board of County Commissioners. 2) The following is a list of items to be performed each inspection. Inspections will be done three times a year (January-April-August). In addition, one drop down transfer shall be performed at each site prior to May of each year. This test shall be coordinated with Danny Godwin @ 850-546-0491 (cell) or 850-689-5791. Item Site Address Mcdel Price for #of Yearly : ' MXS/Service | services cost per ' peryear | site 1 Brackin Bldg. | 302 [\l 238.33 3 714.99 Wilson St Cresi{view Katiolight (Diesel) : : #DBOOFRXT3 35703 2 Convention | 1250 ! 238.33 3 714.99 Center Miracle Strip, Pkwy On%n (Diesel) SE, FWB | #DFCV5550929 3 Blackman 7590 Hwy \‘ 168.35 3 505.05 Community | 189N Geperac (LP) Center . Baker #QTO04554AVANA 4 ' 5479 Old | 185.83 3 557.49 Supervisor of | BethelRd | Generac (NG) Elections Crestview #C‘|'04039ANAN 5 ' 1250N 133.33 3 399.99 Eglin Admin Bldg. | Pkwy, Generac (NG) Radio Tower | Shalimar #QT02015ANAN 6 5489 Old 185.83 3 557.49 Facility Bethel Rd, | Geperac(NG) Maintenance | Crestview | #QT15068INANA 7 ' 238.33 svc 3 996.99 | 432.00 load | bank test, _‘ 532.00 Jail Main Hwy 90 E, | Onan (Diesel) every third Bldg Crestview | #200DFBC year 8 ‘ 185.83 svc 3 839.49 Jail Hwy 90 E, | Generac (NG) 432.00 load Warehouse | Crestview | #6595740100 bank test 9 Jail Kitchen Hwy 90 E, | Generac (NG) 185.83 svc 3 839.49 and Admin Crestview | #6598730100 432.00 load bank test 10 Fleet Ops Generac (NG) 168.35 3 505.05 (North) 2792 Goodwin | #99A0Z40S Ave, Crestview 11 Fleet Ops 84 Ready Generac 185.83 3 557.49 | (South) Ave, FWB ‘ (NG)#990240S | Courthouse | 1940 Lewis | Cummins (Diesel) 308.34 3 925.02 12 Annex Turner #1(?0167121 Blvd. FWB | 13 396 i 168.35 3 505.05 ' Sheriffs Dept | Brackin Geherac (NG) (North) Ave, #99A037095 Crestview 14 Clerk of 602-CN. | Generac (NG) 168.34 3 505.02 Courts Pearl St, #00757-0 Crestview 5 15 Road Dept | 17595. 168.34 3 505.02 Engineering | Ferdon Generac (NG) (North) blvd, #3454020100 Crestview 16 new | Information | 602-B N. Kohler (NG) 287.00 3 861.00 Systems EMS | Pearl St, #SGM32GHJ)2 #4 (North) Crestview | Model 150 REZGC 17 Information | 601-A N. Generac (NG) 185.83 3 557.49 Sys-Old Pearl St #2352920200 Hospital Bldg | #205, i (N) Crestview 18 714 Essex 185.83 3 557.49 Essex Bidg Rd FWB ONAN 100-ODVC-15R 28608A Serial # F850768753 19 Information | 1-A Sth Generac (NG) 185.83 3 557.49 Sys (South) Ave, #QT13068GNANA Head-In Shalimar 20 Transit Bldg | 600 Transit | Generac (NG) 185.83 3 557.49 Way, FWB | #4882990100 21 Courthouse | 1940 Lewis 287.00 3 861.00 Annex Turner Kohler (Diesel) ] ) | Blvd. FWB | #0783034 3 22 Health Dept | 812 James | Generac (Diesel) 185.83 3 557.49 (N) Lee Blvd, #9567170100 Crestview i i ! i 23 Health Dept | 221 Hosp | Generac {Diesel) 185.83 3 557.49 (S) Dr. N.E., #SD3001018808010C FWB 24 Destin Kohler | 185.83svc |3 937.49 Airport Destin Serial#2165835 380.00 load | Airport model 12RES bank test | 3 25 Baldwin Bldg | 1701 State | Kohler(Diesel) 1500.00svs | 3 7500.00 Rd 85 300KW,S/N0783035 3000.00 North Eglin load bank AFB test ] 26 CargoBldg 1701 State | Generac 175KW (NG) | 211.50 3 634.50 Rd 85 S/N 2100324 North Eglin 27 Fuel Farm 1701 State | Generac(Diesel)80KW | 185.83 3 557.49 ‘ Rd 85 S/N 2099063 North Eglin | AFB 28 Car Rental 185.83 |3 557.49 Service Bldg | VPS 1721 airport Kohler 100kw CONTRACT HOURLY RATES FOR REPAIRS Labor Overtime/Weekends $75.00/hour | Notravel | $95.00/hour No travel time, no time, no mileage i mileage What hours are considered overtime and what are regular hours? Examples (7:30-4:30 regular) (Overtime anytime after 4:30 and weekends?) 8:00 am until 5:00 pm Monday through Friday are considered regular hours. Any time outside of that time frame and on nationally recognized holidays constitutes overtime hours. Vendor can charge for parts/equipment at a discounted rate agreed upon _cost plus 30 %. The County will need an invoice for the part or equipment. Quote to load bank the generators located at the Crestview Jail/Kitchen, Jail/Lobby and the Crestview Jail generator including the load bank, labor, and travel for all three units. Please breakdown the cost for each site. [ $432.00 - 2 hour, $532.00 3 hour, every third Jail Main Bldg year Jail Warehouse 1 $432.00 - 2 hour Jail Kitchen and Admin ___E I $432.00-— 2 hour *The two Health Department generators will be under this contract, however, invoices shall be sent to: Okaloosa County Public Health, 221 Hospital Dr., N.E. FWB, FL 32547 1) Static checks a) Air Intake System. b) Check or replace air filter as needed. c) Wipe out air breather housing. 2) Lubrication System a) Change engine crankcase oil a minimum of once a year or if hour meter indicates more than 100 hours of use per year. b) Remove and replace engine oil filter as required. c) Clean engine crankcase breather. d} Check engine oil for leaks. e) Check and replace oil lines as necessary. 3) Cooling System a) Check all belts and hoses, adjust tension if necessary. b) Check coolant level. c) Test antifreeze, check for leaks, and replace as necessary. d) Check block heater for proper operation. 4) Ignition System a) Check spark plug condition and replace as necessary. b) Check points and replace as necessary. c) Check rotor and replace as necessary. d) Checkdistributor cap and replace as necessary. e) Check and set engine timing. f) Check plug wires for damage. g) Check injectors when necessary. 5) Electrical System a) Check battery electrolyte level and specific gravity. Add distilled water as required. b) Remove any corrosion from battery and apply anti-corrosion compound on battery terminals. c) Checkand tighten loose connections. d) Check starter and alternator. e) Recharge and replace as necessary. 6) Fuel System a) Remove and replace fuel filter b) Check for fuel leaks. c) Check for water in fuel tank. 7) Generator a) Remove side covers to inspect rotor and stator. Check for loose electrical connections and tighten as required. b) Check for signs of burned, frayed, or rodent damaged electrical components and wiring. c) d) Remove control panel and inspect wiring and components for loose connections or damaged wiring. Check proper operation of any emergency shutdown systems (if any). 8) Transfer Switch a) b) c) Vacuum dust and debris from cabinet Set and calibrate plant exerciser clock. Inspect and clean main load and replay contacts as needed. 9) Dynamic checks (Engine) a) b) c) d) e) f) Check for abnormal vibration. Observe exhaust for indication of engine condition. Check for oil, fuel and coolant leaks. Oil pressure-.Observe record to be compared to past and future readings. Water temp- Observe, record to be compared to past and future readings. Battery Charger--Observe, record to be compared to past and future readings. 10) Safety Circuits- Check for Proper Operation a) b} c) d) e) Overcrank Overspeed Low Oi! Pressure High water temp Emergency stop 11) Generator a) b) c) ‘Voltage- Observe, record and calibrate voltage on all phases. Amperage- Observe, record. Frequency- Observe, record and calibrate to insure 60-cycle operation under load. 12) Transfer Switch a) b) c) a) d) e) Check automatic load transfer by disconnecting normal power. Check relays for proper operations and calibrate as necessary. Notify owner prior to power outage. Reports/Pricing/Response Time Provide with your bid a sample form