Fort Walton Beach Council minutes — 11-22-05 Regular — reading text

conclusion of the negotiation, the City Manager will forward the negotiated contract to Council for approval. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. MATCHING STREETSCAPE GRANT- BEACH COMMUNITY BANK. 17 EGLIN PARKWAY Consideration of a request by Beach Community Bank to approve a Matching Streetscape Grant up to $ 10, 000 for improvements at 17 Eglin Parkway SE; and further request authorization for the City to enter into a Streetscape Maintenance Agreement with Beach Community Bank for the improvements within the FOOT Right- of-Way and a 10" streetscape easement to be granted to the City as outlined in the backup report. If approved sufficient funds are available. Peggy Fowler, Planner II, explained the request is to install brick pavers in the FOOT public right- of-way abutting the property at 17 Eglin Parkway SE and to install pavers and minor landscaping on a 10' streetscape easement the bank will grant to the City. Ms. Fowler advised a Matching Streetscape Grant was previously approved by City Council in 2002 for the project, but Beach Community Bank did not go forward with the improvements at that time. In October of 2005, the bank re- applied for a Matching Streetscape Grant for the same stretch of sidewalk, with the width of the pavement expanded to 8 feet per the City' s request. Ms. Fowler advised the new application has been reviewed by Staff and is in conformance with the guidelines, and that Staff recommends approval with conditions. Mr. Campbell moved to approve the Matching Streetscape Grant fund request from Beach Community Bank at 17 Eglin Parkway SE in the amount of up to $10, 000. 00, subject to the following conditions: 1) The applicant shall be required to enter into a maintenance agreement with the City of Fort Walton Beach for the maintenance of improvements constructed within the FDOT right-of-way and the streetscape easement granted to the City, in accordance with the guidelines as established by the City of Fort Walton Beach. 2) Grant funds will be released to the applicant upon approval of the maintenance agreements, submittal of the recorded streetscape easement, submittal of all invoices relative to the approved improvements, copies of cancelled checks/ or receipts showing payment of funds, verification by CDS staff that the improvements have been installed in accordance with the approved plan, and completion of all improvements listed on the site plan and approved by Public Works consistent with the memo dated 11/ 7/ 05 as follows: 1. All ADA requirements regarding public sidewalks must be met. 2. Handicap ramps will be required where the sidewalk crosses the driveway. 3. Detectable warning surfaces must be installed where the sidewalk approaches the driveway, as required by ADA. 4. All existing driveway openings not being used are to be replaced with matching street curb. 5. The connection for the new driveway must provide adequate turning radii or flares, as required by DOT. Mr. Holmes seconded motion. Council received clarification that this is a new application and the funds previously awarded do not apply and has been placed back into the budget. 42 11/22/ 05 BEACH COMMUNITY BANK. 17 EGLIN PARKWAY ( CONT) Gary Pelham of Beach Community Bank advised that signs are posted that limit parking to bank customers only during the hours the bank is in operation. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. MATCHING STREETSCAPE GRANT- BEACH COMMUNITY BANK. 25 PERRY AVENUE Consideration of a request by Beach Community Bank to approve a Matching Streetscape Grant up to $ 8, 835 for improvements at 25 Perry Avenue SE; and further request authorization for the City to enter into a Highway Landscape Maintenance Memorandum of Agreement with the Florida Department of Transportation and to enter into a reciprocal agreement with Beach Community Bank for improvements to the public right- of-way abutting property at 25 Perry Avenue SE as outlined in the backup report. Ms. Fowler advised this application is for the site of a new ATM facility and includes removing the existing concrete sidewalk and construction of an eight-foot sidewalk constructed of brick pavers along the frontage of the property on Eglin Parkway. Ms. Fowler advised funding in the amount of 4, 018. 20 would need to be transferred from the CRA contingencies account into the Matching Streetscape Grant. Mr. Campbell moved to approve the Matching Streetscape Grant fund request from Beach Community Bank for streetscape improvements at 25 Perry Avenue SE in the amount of up to $8, 835.00, subject to the following conditions: 1) TheCity shall enter into a Highway Landscape Maintenance Memorandum of Agreement with FDOT for improvements constructed within the FDOT right- of- way. 2) The applicant shall be required to enter into a maintenance agreement with the City of Fort Walton Beach for the maintenance of improvements constructed within the FDOT way, in accordance with the guidelines as established by the City of Fort right- of.. Walton Beach. 3) Grant funds will be released to the applicant upon approval of the maintenance agreements, submittal of the recorded streetscape easement, submittal of all invoices relative to the approved improvements, copies of cancelled checks/ or receipts showing payment of funds, verification by CDS staff that the improvements have been installed in accordance with the approved plan, and completion of all improvements listed on the approved site plan and approved by Public Works consistent with the memo dated 1 1/ 7/ 05 as follows: 1. All ADA requirements regarding public sidewalks must be met. 2. Handicap ramps will be required where the sidewalk crosses the driveway. 3. Detectable warning surfaces must be installed where the sidewalk approaches the driveway, as required by ADA. 4. All existing driveway openings not being used are to be replaced with matching street curb. Mr. Hartwell seconded motion. Council received clarification that the applicant is not requesting funding for required elements of the site plan, that the sidewalk is existing and is not required to be re- done. Dr. Pullen expressed his thoughts that a budget of $ 10, 000 was approved by Council for the CRA and that a budget transfer should be approved by Council before any funds go toward the project. The City Manager advised if Council approves project, she has the authority, provided by the budget ordinance, to transfer within funds to accommodate this request.  43 11/22/ 05 BEACH COMMUNITY BANK. 25 PERRY AVENUE ( CONT) The Mayor called for the vote on the motion and it carried by a vote of 6 to 1 with Holmes, Patterson, Campbell, Tucker, Hartwell, and Minich in favor and Pullen opposed. AMEND FLUE OF THE COMP PLAN- REDUCTION IN NUMBER OF NEIGHBORHOODS Consideration of request to direct staff to begin the process of amending the Future Land Use Element of the Comprehensive Plan to reduce the number of City neighborhoods from 13 to 11 as outlined in the backup report. reviewed and it Missy McKim, CDS Director, advised the boundaries of the neighborhoods were was found that a couple of the commercial neighborhoods did not have enough participation at the neighborhood meetings, so the commercial areas were included in the adjacent residential areas, reducing the number of neighborhoods from 13 to 11. Mr. Holmes moved to direct Staff to begin the process of amending the Future Land Use Element of the Comprehensive Plan to reflect eleven ( 11) neighborhoods in the City as shown on the map entitled " City of Fort Walton Beach Neighborhoods." Mr. Tucker seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. EGLIN PARKWAY LIGHTING FEASIBILITY STUDY. PHASE II Consideration of a request to approve the Eglin Parkway Lighting Feasibility Study and direct staff to have the consultant prepare Phase II construction documents. Ms. Fowler presented a power- point presentation depicting the Eglin Parkway decorative lighting installed. She project around the area of Uptown Station before and after decorative lighting was of the presented background information on the 1994 Vision Plan, which stated major a concern residents was the poor aesthetics along major highway corridors of the City and the negative impact it has on economic development. Ms. Fowler described the dramatic difference in appearance that resulted from underground utilities and installing decorative lighting at the redeveloped Uptown Station by owner Jay Odom. She explained the development set a theme for north Eglin Parkway which the City plans to continue on both sides of Eglin Parkway from Hughes Street south to Fourth Street/Perry Avenue. of A feasibility study by Schmidt Dell Associates, Inc ( SDA) was submitted to the City in January 2005 and included preparation of a detailed survey of the of- Eglin Parkway right- way. SDA was to also responsible for coordinating with Gulf Power in obtaining an estimate for their costs the utilities along Eglin Parkway, and to estimate a cost to prepare the construction underground drawings and for contract administration regarding the project. Ms. Fowler advised that after thorough discussion by the CRA and MPB Boards, as well as CRA Board recommended that Staff identify options for previously discussed by Council, the sources and recommended that City Council direct Staff to have the Phase II additional funding construction documents prepared by the consultant. Dr. Joe Foster, 34 Park Circle, questioned the sustainability of power as opposed to beautification, and was advised that is not the issue being addressed. to set a framework Jay Odom, owner of Uptown Station, advised the City has the opportunity up for redevelopment