Okaloosa County BOCC — December 4, 2012 — OkaloosaCo Homeland Security Grant 2013 — reading text

Number Hiring of full-time or part-time staff or contractors/consultants: To assist with the management of the respective grant program To assist with application requirements of the grant program To assist with the compliancy with reporting and data collection as it may relate to the grant program Development of operating plans for information collection and processing necessary to respond to DHS/ODP data calls. Costs associate with achieving emergency management that is inclusive of the access and functional needs of workers and citizens with disabilities. 17 Overtime and backfill costs – Overtime expenses are defined as the result of personnel who worked over and above their normal scheduled daily or weekly worked time in the performance of FEMA – approved activities. Backfill Costs also called “Overtime as Backfill” are defined as expenses from the result of personnel who are working overtime in order to perform the duties of other personnel who are temporarily assigned to FEMA – approved activities outside their core responsibilities. Neither overtime nor backfill expenses are the result of an increase of Full – Time Equivalent (FTEs) employees. These costs are allowed only to the extent the payment for such services is in accordance with the policies of the state or unit(s) of local government and has the approval of the state or the awarding agency, whichever is applicable. In no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 pm to 5:00 pm), even though such work may benefit both activities. Fringe benefits on overtime hours are limited to Federal Insurance Contributions Act (FICA), Workers’ Compensation and Unemployment Compensation. Travel expenses Meeting-related expenses (For a complete list of allowable meeting-related expenses, please review the OJP Financial Guide at http://www.ojp.usdoj.gov/FinGuide). Acquisition of authorized office equipment, including personal computers, laptop computers, printers, LCD projectors, and other equipment or software which may be required to support the implementation of the homeland security strategy. The following are allowable only within the contract period: Recurring fees/charges associated with certain equipment, such as cell phones, faxes, etc. Leasing and/or renting of space for newly hired personnel to administer programs within the grant program. 18 B. Scope of Work Funding is provided to perform eligible activities as identified in the Domestic Homeland Security –Federal Emergency Management Agency National Preparedness Directorate Fiscal Year 2012 State Homeland Security Grant Program (SHSGP), consistent with the Department of Homeland Security State Strategy. Eligible activities are outlined in the Scope of Work for each category below: I. Issue and Project Description Issue 11 – Local Planning, Training and Exercise: This project will allow counties to execute a training plan that will test the knowledge, skills and abilities of personnel, organizations and the public/private partnerships and ensure that personnel involved in Emergency Operation Center operations/on-site incident management have and continue to receive appropriate training to fulfill their role as required by the National Response Framework. II. Categories and Eligible Activities FY2012 allowable costs are divided into the following categories: planning, training, exercises, management and administration cost are allowable cost. Each category’s allowable costs have been listed in the “Budget Detail Worksheet” above. A. Planning Developing hazard/threat-specific annexes that incorporate the range of prevention, protection, response, and recovery activities. Developing and implementing homeland security support programs and adopting DHS national initiatives including but not limited to the following:  Implementing the National Preparedness Guidelines(NPG) and the Whole community approach to Security and Emergency Management  Pre-event recovery planning  Implementing the National Infrastructure Protection Plan (NIPP)and associated Sector Specific Plans  Enhancing and implementing Statewide Communication Interoperability Plans (SCIP) and Tactical Interoperable Communications Plans (TICP) that align with the goals, objectives, and initiatives of the National Emergency Communications Plan (NECP)  Costs associated with the adoption, implementation, and adherence to NIMS compliance requirements, including implementing the NIMS National Credentialing Framework  Modifying existing incident management and EOPs to ensure proper alignment with the National Response Framework (NRF) coordinating structures, processes, and protocols  Establishing or enhancing mutual aid agreements  Developing communications and interoperability protocols and solutions  Conducting local, regional, and tribal program implementation meetings  Developing or updating resource inventory assets in accordance to typed resource definitions issued by the NIMS Integration Center (NIC)  Designing State and local geospatial data systems  Developing and conducting public education and outreach campaigns, including promoting individual, family, and organizational emergency preparedness; alerts and warnings education; promoting training, exercise, and volunteer opportunities; informing the public about emergency plans, evacuation routes as well as CBRNE prevention awareness  Designing programs to address targeting at-risk populations and engaging them in emergency management planning efforts  Activities, materials, service, tools and equipment to achieve planning, protection, mitigation, response and recovery that is inclusive of people with disabilities (physical, programmatic and communications access for people with physical, sensory, mental health, intellectual and cognitive disabilities)  Preparing materials for State Preparedness Reports (SPRs)  WHTI implementation activities including the issuance of WHTI-compliant tribal identification cards Developing related terrorism prevention activities including:  Developing THIRA that reflects a representative make up and composition of jurisdiction  Developing initiatives that directly support local efforts to understand, recognize, prepare for, prevent, mitigate, and respond to pre-operational activity and other crimes that are precursors or indicators of terrorist activity, in accordance with civil rights/civil liberties protections  Developing law enforcement prevention activities, to include establishing and/or enhancing a fusion center  Hiring an IT specialist to plan, develop, and implement the IT applications necessary for a fusion center  Developing and planning for information/intelligence sharing groups  Integrating and coordinating fire service, emergency management, public health care, public safety, and health security data-gathering (threats to human and animal health) within State and Major Urban Area fusion centers to achieve early warning and mitigation of health events 19   Integrating and coordinating private sector participation with fusion center activities  Acquiring systems allowing connectivity to State, local, tribal, territorial, and Federal data networks, such as the National Crime Information Center (NCIC) and Integrated Automated Fingerprint Identification System (IAFIS), as appropriate  Planning to enhance security during heightened alerts, terrorist incidents, and/or during mitigation and recovery  Multi-discipline preparation across first responder community, including EMS for response to catastrophic events and acts of terrorism  Accessible public information/education: printed and electronic materials, public service announcements, seminars/town hall meetings, and web postings coordinated through local Citizen Corps Councils or their equivalent  Conducting public education campaigns including promoting suspicious activity reporting and preparedness; individual, family, and organizational emergency preparedness; promoting the Ready campaign; and/or creating State, regional, or local emergency preparedness efforts that build upon the Ready campaign  Evaluating Critical Infrastructure Protection (CIP) security equipment and/or personnel requirements to protect and secure sites  CIP cost assessments, including resources (e.g., financial, personnel) required for security enhancements/deployments  Multi-Jurisdiction Bombing Prevention Plans (MJBPP)  Underwater Terrorist Protection Plans Developing and enhancing plans and protocols, including but not limited to:  Community-based planning to advance “whole community” security and emergency management  Incorporating government/non-governmental collaboration, citizen preparedness, and volunteer participation into State and local government homeland strategies, policies, guidance, plans, and evaluations  Developing, enhancing, maintaining a current EOP that conforms to the guidelines outlined in the CPG 101 v.2  Developing or enhancing local, regional, or Statewide strategic or tactical interoperable emergency communications plans  Activities associated with a conversion from wideband to narrowband voice channels to support interoperability  Implementing Statewide Communications Interoperability Plan (SCIP) and Tactical Interoperable Communications Plans (TICPs) that align with the goals, objectives, and initiatives of the National Emergency Communications Plan (NECP)  Developing protocols or standard operating procedures for specialized teams to incorporate the use of equipment acquired through this grant program  Developing terrorism prevention/protection plans  Developing plans, procedures, and requirements for the management of infrastructure and resources related to HSGP and implementation of State or Urban Area Homeland Security Strategies  Developing plans for mass evacuation and pre-positioning equipment  Developing or enhancing plans for responding to mass casualty incidents caused by any hazards  Developing or enhancing applicable procedures and operational guides to implement the response actions within the local plan including patient tracking that addresses identifying and tracking children, access and functional needs population, and the elderly and keeping families intact where possible  Developing or enhancing border security plans