Fort Walton Beach Council agenda — 08-14-06 ‎(budget)‎ — reading text

CITY OF FORT WALTON BEACH Memorandum TO: Honorable Mayor & City Council Members FROM: Joyce Shanahan, City Manager RE: FY 2006-07 Budget Workshops DATE: August 10, 2006 Attached please find the agenda for the FY 2006-07 Budget Workshops scheduled for the week of August 14 at 5: 30 pm. There have been a few changes to the FY 2006-07 Proposed Budget since it was published on July 24: Page 60 - Organizational chart for the Administrative Services Department has been corrected to reflect that IT, Purchasing, Parks & Recreation, and Golf would report to the Administrative Services Director rather than the Human Resources Manager. The City received notification from its workers compensation carrier on July 31 that the estimated premium for 2006-07 is $ 527, 192 ( exclusive of new positions). The City currently has $ 617, 240 budgeted, so the budget may be reduced by $90, 048. The City received notification from its property insurance carrier on August 4 that property insurance will increase to $ 360, 000. The original estimate, upon which the budget is based, was $ 211, 369. This additional $148, 631 will need to be incorporated into the budget. Page 179 - Okaloosa County set its tentative millage rate at 3. 95 on August 1. The CRA Fund budget with the County millage at 3. 95 and the City millage at 4. 87 is $ 1, 830, 864 - a decrease of $53, 184. Funding for underground utilities has consequently been reduced. Page 180 - The City received notification of a revised budget request from the Fort Walton Beach Chamber of Commerce. Initially the Chamber requested $ 60, 000 - $ 25, 000 for Chamber activities and 35, 000 for Main Street Activities. Subsequently the City has received a revised request of $ 40, 000, 25, 000 for Chamber activities and $ 15, 000 for a Downtown Business Plan commitment to revitalize the downtown business center of the City of Fort Walton Beach. The Downtown Business Plan which results in a net decrease to the CRA Budget of $20, 000. Page 181 - The City received notification of its designation as a Waterfronts Florida Community in August 2005. The award letter described a two- year grant program, with the City to receive $ 25, 000 in both FY 2005- 06 and FY 2006-07 with no matching contribution requirement. However, the City received notification on August 8 that a matching contribution of $ 25, 000 would be required in the second year of the grant. Since $ 27, 650 was already budgeted for the Waterfronts program, an additional $ 22, 350 has been included for an interactive children' s water fountain & play area at the Landing Park. Reconciliation: 37, 608, 621 FY 2006- 07 Proposed Budget 90, 048> Reduction for work comp premium 148, 631 Additional property insurance premium 53, 184> County millage rate reduction 20, 000> Downtown Business Plan 25,000 Waterfronts grant 37, 619, 020 Revised FY 2006- 07 Proposed Budget If you have any questions, please do not hesitate to contact me.  aTY OF FORT WALTON BEACH City Council Special Meeting Agenda August 14- 16, 2006 - 5: 30P.M. City Council Chambers 107 Miracle Strip Parkway, SE Fort Walton Beach, FL 32548 CALL TO ORDER PLEDGE OF ALLEGIANCE ( Mayor) I SPECIAL MEETING AGENDA Consideration of City Manager' s Proposed FY 2006-07 Budget 1. Establish Agreement for Budget Review Methodology 2. Overview of FY 2006- 07 Proposed Budget- Pages 1- 48 3. Fund/ Department/Division Budget Review a. City Council - Page 54- 55 b. City Manager - Pages 56- 59 c. Administrative Services - Pages 60- 63 d. City Clerk - Pages 64-67 e. Finance - Pages 76- 83 i. Customer Services- Pages 197- 199 f. Purchasing - Pages 84-86 g. Police- Pages 87- 92 i. Law Enforcement Training Funds - Pages 163- 169 h. Fire - Pages 93- 97 i. Parks and Recreation - Pages 98- 115 j. Community Development Services - Pages 116- 128 i. Community Development Block Grant - Pages 171- 175 ii. Community Redevelopment Agency - Pages 177- 183 k. Public Works - Pages 129- 155 I. Information Technology - Pages 156- 159 m. General Fund - Non Departmental- Pages 161- 162 n. Pages 193- 222 Utilities Fund - o. Sanitation Fund - Pages 223- 234 p. Golf Fund - Pages 235- 245 q. Debt Service Fund - Pages 185- 187 r. Capital Projects Fund - Pages 189- 191  s. Beal Memorial Cemetery Fund -Pages 247- 249 t. Capital Improvements Program - Pages 251- 364 4. Chamber of Commerce $ 40, 000 - 7: 00 p. m. Ted Corcoran, CEO Fort Walton Beach Chamber of Commerce Presentation of Outside Agency Funding Requests - Tuesday, August 15, 2006 at 5: 30 pm 1. Economic Development Council - $ 22, 226 - 5: 30 p. m. Larry Sassano, Executive Director Economic Development Council. 2. Musical Echoes - $ 6, 000 - Doug Reed, Co- chairman Miscellaneous Items 1. Computer Purchasing Policy Waiver - See Attached 2. Charter Officer Compensation ADJOURN Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (FS286.0105). The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850-833- 9509 to make a request. For Hearing Impaired dial the City Hall TDD # 850- 833- 9925 or 1- 800-955-8771 ( TDD) or 1- 800-955- 8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. Page 2 of 2  Administrative Services Department CITY COUNCIL CITY MANAGER ADMINISTRATIVE SERVICES DIRECTOR STAFF ASSISTANT II HUMAN Information Parks & RESOURCES Purchasing Recreation Golf Club Technology MANAGER Department Department Department RISK PERSONNEL MANAGEMENT ANALYST SPECIALIST FULL- TIME EQUIVALENT SUMMARY AC1UAL BUDGET 02/03 03/ 04 04/ 05 05/ 06 06/07 ADMINISTRAllVE SERVICES DIR. 0. 00 0.00 0. 00 0. 00 1. 00 HUMAN RESOURCES DIRECTOR 1. 00 1. 00 1. 00 1. 00 0. 00 HUMAN RESOURCES MANAGER 0.00 0.00 0.00 0.00 1. 00 PERSONNEL ANALYST 1. 00 1. 00 1. 00 1. 00 1. 00 RISK MANAGEMENT SPECIALIST 1. 00 1. 00 1. 00 1. 00 1. 00 STAFF ASSISTANT II 1. 00 1. 00 1. 00 1. 00 1. 00 DEPARTMENT 4. 00 4. 00 4. 00 4. 00 5. 00  CITY OF FORT WALTON BEACH, FLORIDA MEMORANDUM TO: Honorable Mayor and City Councilmember CC: Toni Craig, City Attorney r- FROM: Joyce Shanahan, City Manager\,() t~ SUBJECT: Budget Powerpoint presentation DATE: August 15, 2006 Please find attached a hard copy of the Powerpoint presentation that we reviewed last night at the Budget Workshop. If you have any questions, please do not hesitate to contact me. Thank you. U :\ CJones\DPT0 2b\ CMO\Memos\ Memos 2006\ 8- 15-06 m& cc w budget pres. doc co j) I.() L... Q) 0  T""" T""" II o o t I.() C"') N T""" o  m T'""' N M August 8, 2006 Ms. Joyce Shanahan, City Manager City of Fort Walton Beach P. O. Box 4009 Fort Walton Beach, FL 32549 Dear Ms. Shanahan: On behalf of The Greater Fort Walton Beach Chamber of Commerce, I would like to - once again, thank the City Council and City Staff for their assistance with our annual Budget request. I am very pleased that our two entities are working together for the betterment of our community. I have enclosed a two- page outline of the Chamber' s 2006- 2007 budget request. Please note that this will replace the previous letter that was dated Julv 17. 2006. This request elaborates our relocation/visitor services activities, as well as spells out the promotional strategy we are proposing for the promotion of the downtown businesses. I would ask that all City Councilors and City staff have copies to review prior to my presentation during the upcoming budget workshops. Per our discussion, I will be present at the Monday August 14 Budget Workshop with an approximate 7PM presentation. At that time I will be bringing various examples of the marketing materials mentioned to enhance their knowledge of the services we offer. In the meantime, please advise if there is additional information that I can provide which you feel appropriate, and we will provide immediately. Once again, thanks to the City of Fort Walton Beach for working so closely with their business community. Sincerely, Ted Corcoran President/CEO  The Greater Fort Walton Beach Chamber of Commerce And City of Fort Walton Beach 2006- 2007 Background: The Greater Fort Walton Beach Chamber of Commerce was established in 1946. We have been in our 34 Miracle Strip Parkway building since 1959. The Chamber has served as the official Visitors Center- hosting 1000' s of visitors and residents annually- since 1959. We were the only Visitors Center on US 98, until 1997, when the TDC Welcome Center opened at Beasley Park. We are pleased to report that The Greater Fort