Okaloosa County BOCC — January 8, 2013 — Task Order 70 to Constantine Engineering — reading text

and drawings as required by the Okaloosa County Growth Management Department for the permitting of the Pre-Engineered block building and ancillary components and submit for plan review. Following review by the COUNTY, CONSULTANT shall adjudicate any comments, prepare a final version of the report, sign and seal it, and submit it to COUNTY for future permitting by the CONTRACTOR. 3.4 The administrative cost of the FDEP wastewater application or COUNTY permit is not included in this Scope of Services. Work Task 4. Geotechnical Engineering Services. As authorized by the COUNTY’s Representative, CONSULTANT shall contract with, or shall coordinate with COUNTY to contract with, Consultant to perform a geotechnical investigation of the proposed sites. The intent of the investigation shall be to establish the information and data necessary to design the various structures that are included in the PROJECT. CONSULTANT shall incorporate information, recommendations, and conclusions from the geotechnical engineering consultant into the final design of the PROJECT. The specific services that CONSULTANT shall provide in this work task shall be developed following the completion of Work Task 1. Work Task 5. Coordination with Other Utilities or Agencies. As authorized by the COUNTY’s Representative, CONSULTANT shall coordinate with other utilities or agencies as required to design, permit, or construct the PROJECT. CONSULTANT shall incorporate TASK ORDER 70— OKALOOSA COUNTY WATER AND SEWER DEPARTMENT PROFESSIONAL ENGINEERING SERVICES FOR THE EAST COUNTY REPUMP STATION PROJECT information obtained during this task into the final design of the PROJECT. The specific services that CONSULTANT shall provide in this work task shall be developed following the completion of Work Task 1. Work Task 6. Bid Phase Services If a traditional project delivery method is selected by the COUNTY, the specific bid phase services that CONSULTANT agrees to furnish to the COUNTY for the PROJECT are described below. 6.1 Provide one electronic and one original copy of the final Contract Documents for bidding. Additional copies of the final documents shall be provided at cost to the COUNTY. 6.2 Prepare four separate bid documents for each of the following items: Pumps, Controls/ MCC, Generator and Electrical Building Erection. 6.3 Attend a prebid conference with the COUNTY, interested bidders, and others as necessary. 6.4 Assist the COUNTY by providing technical consultation during bidding, by preparing addenda, and in evaluating and recommending award of the Contract for construction. CONSULTANT shall coordinate with COUNTY to execute the construction contract and provide COUNTY with conformed contract documents at the time of award. Work Task 7. Services During Construction (SDC) The specific SDC Services that CONSULTANT agrees to furnish to the COUNTY for the PROJECT are described below. 7.1. Provide on the job, periodic observation of the work, to assist in the COUNTY's relations with the equipment suppliers, and as necessary, provide such reports as reasonably may be requested by the COUNTY. 7.2 CONSULTANT shall attend meetings as may be reasonably necessary, and as requested by the COUNTY, and provide general engineering assistance, consultation, and opinions regarding the PROJECT. 7.3. Attend a Pre-construction Conference with the COUNTY, the CONSULTANT, the equipment suppliers, and other appropriate parties. 7.4 Meet with representatives of the COUNTY, the CONSULTANT, regulatory authorities, and other appropriate parties when requested for consultation or conference about the construction activities of the project. 7.5 Consult and advise COUNTY during construction and provide technical interpretations of the drawings, specifications, and Contract Documents 7.6 Evaluate COUNTY-requested deviations from the approved design or specifications of the project and submit a recommendation to the COUNTY, and otherwise assist the COUNTY in the evaluation of the cost of necessary changes to the project. 7.7 Review shop drawings, diagrams, illustrations, catalog data, schedules and samples, the results of tests and inspections, and other data. The CONSULTANT shall review these data for general conformance with the design concept of the project and for general compliance with the information given in the Contract Documents. Such review is not intended as an approval of the submittals if they deviate from the Contract Documents or contain errors, omissions, and inconsistencies, nor is it intended to relieve the COUNTY of his full responsibility for Contract performance, nor is the review intended to ensure or guarantee lack of inconsistencies, errors, or omissions between the submittals and the Contract requirements. 7.8 Make periodic visits to the site of the project to observe the progress of the work and to determine, in general, if the work is proceeding in accordance with the intent of the Contract Documents. TASK ORDER 70— OKALOOSA COUNTY WATER AND SEWER DEPARTMENT PROFESSIONAL ENGINEERING SERVICES FOR THE EAST COUNTY REPUMP STATION PROJECT 7.9 Make a final review of the construction to determine, in general, if the work has been completed in conformance with the intent of the Contract Documents. 7.10 Assist the COUNTY in checking and starting up installed equipment. 7.11 Prepare as-built drawings and deliver same within a reasonable time to the COUNTY. Work Task 8. Resident Observation Services (RO) If a traditional project delivery method is selected by the COUNTY, the specific resident observation services that CONSULTANT agrees to furnish to the COUNTY for the PROJECT are described below. 8.1 Furnish on-site representative personnel to assist in the COUNTY 's relations with the CONTRACTOR. 8.2 Provide on the job, periodic observation of the work, and as necessary, provide such reports as reasonably may be requested by the COUNTY. 8.3 Prepare for the COUNTY periodic progress reports on the work. 8.4 Recommend to the COUNTY the amounts of payments due the CONTRACTOR as set forth in the construction Contract. 8.5 Keep records, maps, and plans for the preparation of record drawings of the project. 8.6 Provide assistance to the COUNTY in claims management. Authorization to proceed would be in the form of a revision to this scope of services. Work Task 9. Alternative Project Delivery Services If the COUNTY determines that it is in its best interest, CONSULTANT shall provide any of the following alternative project delivery services in accordance with the Competitive Consultant Negotiation Act as authorized by the COUNTY. e Design/ Build Services e Construction Manager at Risk e Project Manager/ Design Criteria Professional Authorization to proceed would be in the form of a revision to this scope of services Additional Services. The following services are not included as part of this scope of services and would be performed only as authorized by the COUNTY. Authorization to proceed would be in the form of a revision to this scope of services. e Provide additional services in connection with the rejection of bids and re-bidding of construction projects when such actions are for causes beyond CONSULTANT's control. e Surveying services of site, route, topography, boundary or utilities. All surveying services, including construction staking and final as-built information will be performed by COUNTY. CONSULTANT will provide coordination effort only. e Provide full-time RO services e Provide services that are outside the General Services During Construction for additional work resulting from prolonged delinquency; or as a result of damage to the construction of the project caused by fire, flood, earthquake, or other acts of God, all exclusive of additional work resulting from litigation. e Prepare an Operations and Maintenance (O&M) Manual for the project to assist the COUNTY with the daily operation and maintenance of all of the equipment. Article C. Compensation Provisions: TASK ORDER 70— OKALOOSA COUNTY WATER AND SEWER DEPARTMENT PROFESSIONAL ENGINEERING SERVICES FOR THE EAST COUNTY REPUMP STATION PROJECT As compensation for providing the services described within this Task Order, CLIENT shall pay CONSULTANT in accordance with Section 5 of the January 18, 2005, Agreement, based on the CONSULTANT’s Per Diem Rates for the actual time worked on the Project and any approved Direct Expense incurred for the Project. The total budget ceiling for this Task Order is $151,500. A breakdown of the budget ceiling for this Task Order is presented in Table C.1. Table C.1-- Budget Ceiling Breakdown Budget Ceiling Work Task Description Amount ($) 1. Evaluation Services $8,500 2. Engineering Design Services $107,000 3. Permitting Assistance $2,000 4. Geotechnical Engineering Services $2,500 5. Coordination with other Utilities and Agencies $1,000 6. Bid Phase Services $12,500 7. Services During Construction $10,500 8. Resident Observation $7,500 Total Budget Ceiling $151,500.00 The budget ceiling for the PROJECT was developed from estimates of the level of effort required to perform the proposed services based on CONSULTANT'S experience and engineering judgment. As such, the budget ceilings are an approximation made without detailed information and the actual costs of the scope of services shall depend on actual labor and expenses, final project conditions, schedule, and other variables. CONSULTANT shall keep COUNTY informed of progress so that the budget and/or work effort can be adjusted if found necessary. CONSULTANT is not obligated to incur costs beyond the indicated budget ceiling, as may be adjusted, nor is COUNTY obligated to pay CONSULTANT beyond these limits. Article D. Authorization to Proceed: Authorization for the CONSULTANT to proceed with work specified in this Task Order shall proceed upon receipt of Task Order approval and may be controlled through optional Work Task Directives if elected by COUNTY’s representative. The Scope of Services specified in Article A consists of separate Work Tasks numbered sequentially. It is understood by and between the CONSULTANT and the COUNTY that this Task Order in and of itself, does not obligate the CONSULTANT or the COUNTY to perform services or pay consideration of any kind; rather this Task Order establishes the basic contractual foundation and parameters of agreement between the CONSULTANT and the COUNTY to facilitate and govern the performance of subsequent Work Tasks by the CONSULTANT. In order for the CONSULTANT to be authorized by the COUNTY to proceed with the scope of services as specified by any Work Task defined in Article B- Scope of Services, the Consultant’s Representative may at Owner's discretion receive a written Work Task Directive. Provided; however, nothing in this Task Order shall obligate the COUNTY to authorize or direct CONSULTANT to perform any given Work Task. The COUNTY expressly reserves the right and privilege to elect not to have such Work Tasks performed, to have such Work Tasks performed by its own forces or to contract with other firms or entities for such Work Task services. The COUNTY expressly reserves the right and privilege to modify the Scope of Services and Compensation for individual Work Tasks in accordance with the provisions of the February 14, 2005, Agreement. Article E. Period of Service: The schedule for the Project within this Task Order is as follows: Authorization to Proceed February 18, 2013 Termination of Task Order June 30, 2014 TASK ORDER 70— OKALOOSA COUNTY WATER AND SEWER DEPARTMENT PROFESSIONAL ENGINEERING SERVICES FOR THE EAST COUNTY REPUMP STATION PROJECT Article F. Authorized Representatives: The Authorized Representatives designated below are authorized to act with respect to this Task Order. Communications between the parties shall be through the Authorized Representatives: For COUNTY For CONSULTANT Name: _ Jeff Littrell Name: James P. Kizer, Jr., P.E.