Okaloosa County School Board — Regular Meeting, August 25, 2025 — reading text

Superintendent for approval. Meeting : Aug 25, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Bank of America Banking Service Fee Agreement for a five year term beginning September 1, 2025, through August 31, 2030. Public Content Request approval of the attached banking agreement between the School Board of Okaloosa County and Bank of America. The agreement is for a 5-year term for the purpose of minimizing bank service fee increases. Either party may terminate this Agreement for convenience upon 30-days prior notice to the other party; and either party may terminate the Agreement immediately for cause. There are no increases to our banking fees from our last agreement. The five year term will be September 1, 2025, through August 31, 2030. File Attachments Sch Bd Okaloosa County - Govnt Banking Agrmt 080525v2.pdf (232 KB) Affidavit of Compliance with Anti-Human Trafficking Laws - Eff 7-1-24.pdf (185 KB) FEDERAL DEBARMENT FORM.pdf (40 KB) Scrutinized Company Certification Form.pdf (50 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.11 Addendum to Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc., presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 25, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,932.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve Addendum to Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc. Original Agreement approved on March 27, 2023. Public Content School Funds Online is the bookkeeping software used by schools for Internal Funds and is a part of KEV Group, Inc. An Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc., was approved by The Board on March 27, 2023. A request is being made to trade 49 Clover devices for 49 PAX devices at no cost to the District and add 11 additional PAX devices. These devices are used to take credit and debit card purchases in person. File Attachments SBO_Addendum_Q-00649_2025-08-13.pdf (296 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.12 Sole Source #26-03 IXL Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $110,000.00 Budgeted : Yes Budget Source : Federal Fund, Project 6415 TITLE IV- SS & AEG and Project 3488 DODEA- ENGAGE 2.0 Recommended Action : Motion to approve the purchase of software licenses from IXL Learning for a total cost of $110,00.00, effective August 30, 2025, through August 29, 2026. Public Content Request approval to purchase software licenses from IXL Learning for a total cost of $110,000.00. Funds will be paid from Federal Fund, Project 6415 Title IV - SS & AEG and Federal Fund, Project 3488 DODEA-ENGAGE 2.0, the contract is effective August 30, 2025, through August 29, 2026. A copy of the quote is attached. For additional information, please contact Amy Dale, Title I, Specialist, at (850) 301-3008. File Attachments IXL QUOTE.pdf (6 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.13 Sole Source #26-01 Everway, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $107,237.65 Budgeted : Yes Budget Source : Federal Fund, Project 6475 IDEA-K12 Recommended Action : Motion to approve the purchase of software licenses from Everway for a total cost of $107,237.65, effective  August 29, 2025, through August 28, 2026. Public Content Request approval to purchase software licenses from Everway for a total cost of $107,237.65. Funds will be paid from Federal Fund, Project 6475 IDEA-K12, the contract is effective August 29, 2025, through August 28, 2026. A copy of the quote is attached. For additional information, please contact Judy Peacock, ESE, Program Director, at (850) 833-3164. File Attachments EVERWAY QUOTE.pdf (157 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.14 ITB 26-01 Crestview High Auto Lab Remodel Phase 2, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $133,371.00 Budgeted : Yes Budget Source : General Fund, Project 4140 CTE-WD- CAP GRANT Recommended Action : Motion to approve the committee's recommendation to award ITB 26-01 Crestview High Auto Lab Remodel Phase 2 to R & D Development Inc. in the amount of $133,371.00. Public Content Request approval of the committee's recommendation to award ITB 26-01 Crestview High Auto Lab Remodel Phase 2 to R & D Development, Inc. in the amount of $133,371.00. Funds will be paid from General Fund, Project 4140 CTE-WD-CAP GRANT. Copies of the Bid and Award Tabulation are attached. No addendums were issued for this bid. For additional information, please contact Dr. Bill Smith, Program Director, Facilities, at (850) 689-7298. File Attachments ITB 26-01 Crestview High Auto Lab Remodel Phase 2.pdf (2,351 KB) ITB 26-01_TAB.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant,