Fort Walton Beach Council minutes — 05-24-2011 regular — reading text

rights to provide ice machines in this area, and they would be responsible for the electric and water hook- up and monthly charges for water and electricity. The vote to approve the agreement between the City and Emerald Coast Ice Vending to install a " Twice the Ice" machine at Liza Jackson Park for a five -year term, with options for two additional five -year terms, carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Trey Goodwin, Council Seat 4 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Reeves, Goodwin, Rigdon, Rynearson ABSENT: Bobby Nabors 2. Sister City with Quezon City Philippines Requested by Mayor Anderson: Fort Walton Beach is being invited to renew a Sister City Partnership first established in 1977. Council to consider whether they wish to do so. Executive Assistant) The Mayor explained the City received a letter from Quezon City, the Philippines, wishing to visit the City and to reestablish the Sister City program that was established in 1977. Discussion included what the commitment, if any, would be required by the City, as well as staff time, personnel, and the expectations from the representatives of Quezon City. The City Manager advised he would write a letter to representatives in Quezon City requesting additional information, and return to Council with their response. 3. Issuance of Banking Services Request for Proposals Authorize staff to issue Request for Proposals for Banking Services. ( Finance Director) Brandy Worker, Finance Director, informed the City's five -year agreement with Beach Community Bank to provide banking services expires in September of this year, and Staff is requesting Council' s authorization to issue RFP' s as presented. Discussion included the new contract will be for three years rather than five, and that Local Merchant Preference scoring allows all banks who maintain their home office within the City limits to be awarded 5 points during the evaluation process. Page 5 Prrntcd 512612011 Cmnrdl of Port Walton Bead, W Regular Meeting Minutes May 24, 2011 The vote to authorize the issuance of Requests for Proposals for banking services as presented .carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Joyce gossom, Council Seat 2 SECONDER: Dick Rynearson, Council Seat 7 AYES: Griggs, gossom, Reeves, Goodwin, Rigdon, Rynearson ABSENT: Bobby Nabors 15. CITY MANAGER REPORTS The City Manager informed Council and the public he received a letter from Sheriff Ashley regarding the City's request; and he will discuss with the Finance Director and the Police Chief and return to Council for any additional direction. The City Manager further advised he would discuss the timeline for the sheriffs proposal at the next meeting, along with how the request will effect the budget cycle. The City Manager also advised that on June 14, 2011, at 5 pm, a CRA meeting will be held to discuss undergrounding of utilities. He also requested a special meeting on June 28, 2011, at 5 pm to discuss the Gulf Power franchise, and that the City's utility attorney will make a presentation. 16. CITY ATTORNEY REPORTS The City Attorney clarified what constitutes a public records request and that any requests for information be given to Staff to respond to. The City Attorney advised a recent memo regarding the motion by Councilman Griggs in regards to consolidating police services was not a public records request; it was a citizen asking questions and those types of questions do not require the need for public officials to create documentation and responses. The Mayor stated he takes exception to an e-mail he received from the individual regarding a public records request and that he will not comment on it, and that the City Attorney deemed the request from the individual was not an official public records request. 17. MAYOR/COUNCIL COMMENTS The Mayor and Council members stated they attended the Police Officer's Memorial Ceremony and it was a very moving ceremony. Dr, gossom attended the Military Spouse Appreciation Day and a Headstart fundraiser Mr. Reeves commented on an e-mail from the police chief praising an individual who assisted a person with a health problem. Mr. Goodwin requested Staff generate a -mails announcing any special meetings of Council; the City Manager advised his office will take care of the e- mails. Mr. Rigdon stated the fairgrounds is negotiating with 350 recreational vehicle owners to come to the fairgrounds. 4 Counci/ of Fort Walmn Beach Page 6 Prlated 51261201 l  99 Regular Meeting Minutes May 24, 2011 Mr. Rynearson judged the Science Fair at Kenwood School and was impressed with the work of the youngsters. He also stated his appreciation for citizens who volunteer for City boards. The Mayor attended a law enforcement recognition luncheon sponsored by the Sheriffs Office and announced that Detective Jankowski of the City was selected as one of the outstanding law enforcement persons in the County; he attended the bike trail ribbon cutting ceremony; attended the greenhouse ceremony at Edwin Elementary; and also commented on the police response to an accident in front of Publix. 18. ADJOURNMENT: 6: 43 pm Approve y Mayor: - Attest: i" City Clerk Page 7 Nua, d 51261201 Ciry Council ofFori Walton Beach