Okaloosa County BOCC — March 18, 2013 — Smart Policing Initiative Grant Concept Paper — reading text

“” Larry Ashley, Okaloosa County Sheriff 1250 Eglin Parkway Shalimar, Florida 32579-1234 Phone: (850) 651-7410 * Email: sheriff@sheriff-okaloosa.org Sheriff February 25, 2013 Chairman Don Amunds Board of County Commissioners 1804 Lewis Turner Blvd., Suite 100 Fort Walton Beach, FL 32547 RE: March 5, 2013 BCC Agenda Request Smart Policing Initiative Grant Dear Chairman Amunds: On behalf of the Okaloosa County Sheriff’s Office, I request that the Board of County. Commissioners approve our request to apply for the Department of Justice 2013 Smart Policing Initiative Grant. The total grant request is $699,979.00 which includes funding for three investigators, services and equipment to staff an Economic/Financial Crimes Unit. There is no local match and no requirement to maintain positions past the three years. We have received approval via established emergency procedures to submit the “Concept Paper” due to short time constraints. If the Department of Justice selects our concept for further study, we will submit the full application. The grant is for a period of three years and requires the participation of a research partner. The University of West Florida will act as the research partner. A copy of the concept paper is attached. I request that the Board of County Commissioners ratify the Chairman’s signature approval of the submission of the Concept Paper under the emergency procedures and approve the Chairman to sign the Okaloosa County full application on behalf of the Sheriff's Office, if selected and all future grant documents during the term of the grant. Thank you for your consideration. oS BLL, Larry Ashley vd Sheriff Attachment: Complete submission including Concept Paper and Certification The Okaloosa County Sheriff’s Office is accredited by the Commission for Florida Law Enforcement Accreditation. “The Okaloosa County Sheriff’s Office provides equal access and equal opportunity in employment and services and does not discriminate” : _Larry Ashley, Okaloosa County Sheriff 1250 Eglin Parkway « Shalimar, Florida 32579-1234 Phone: (850) 651-7410 ¢ Email: sher iff@sheriff-okaloosa.org Sheritt § February 14, 2013 Solicitation/Application: U.S. Department of Justice, BJA FY13 Smart Policing Initiative, Funding Opportunity Number BJA-2013-3486 CONCE ¥ Chas , Of the Okaloosa County Sheriff’s Office, certify that to the best of my knowledge and belief, all data in this pre-application/concept paper is true and correct. Further | affirm | have read, understand and agree to comply with all terms and conditions including all certifications and assurances, Federal, State and Local, in regard to the attached pre-application. Preparer/Program Manager: 2 Inspector Title fo Feb 25, 2013 Signature Lo Date Elected Official: Larry R. Ashley Sheriff of Okaloosa County, Florida Printed Name Title oe VISA Feb 25, 2013 Signature WA Date The Okaloosa County Sheriff’s Office is accredited by the Commission for Florida Law Enforcement Accreditation. “The Okaloosa County Sheriff’s Office provides equal access and equal opportunity in employment and services and does not discriminate” OFFICE OF CONTRACTS & GRANTS CLERK OF THE CIRCUIT COURT 1804 Lewis Turner Blvd. Suite 206 MEMO To: Karen Rossi From: Brenda L. Bailey Date: 2/13/2013 Re: Mr. Curry’s approval of emergency procedure use Per Okaloosa County Grant Policies & Procedures invocation of the emergency procedures allows due to unforeseen time constraints the authorization for the Chairman to sign grant documents with the understanding that the grant package will be presented to the Board for ratification at the next regularly scheduled meeting. The policies also stated that approval by the County Administrator is required prior to invoking the emergency procedures. Please have Mr. Curry review the attached documents and approve or disapprove the use of the emergency procedures for this grant application. Thanks, LD.Coers JinrCutry, County Adminisator Marcella B. Eubanks From: George Collins <gcollins@sheriff-okaloosa.org> Sent: Friday, February 15, 2013 8:34 AM To: Marcella B. Eubanks Ce: Natalie Wells; Brenda L. Bailey Subject: Re: GRANT11324233 Grants.gov Submission Validation Receipt for Application We learned of the grant opportunity on January 18, 2013. At that time, we began discussing among staff if we should consider applying for the grant, if we could obtain a research partner, and what project would be suitable. We reached out to Northwest Florida State College to determine if they would be interested in being our research partner. A research partner is necessary under the terms of the grant. On January 30, they referred our question to the University of West Florida to determine of UWF was interested and had staff with the necessary qualifications. On Feb 1, 2013, we heard from Dr. Matthew Crow, UWF, stating a potential interest in partnering with us for the grant. On Feb 8, 2013, OCSO staff and Dr. Crow met to discuss projects that would potentially qualify. On that date we made the decision to submit a project. On Feb 9 we began writing the required Concept Paper. Due to the research necessary, it was not complete until Feb 12, 2013. Inspector George S. Collins Homeland Security/Criminal Intelligence Okaloosa County Sheriff's Office 1250 North Eglin Parkway Shalimar, FL 32579 Ofc: (850)651-7410 Cel: (850)428-7877 "There is no safety for honest men except by believing all possible evil of evil men." - Edmund Burke From: Marcella Eubanks <MEubanks@clerkofcourts.cc> Date: Friday, February 15, 2013 8:10 AM Grant Application Package Opportunity Title: [Boa FY 13 Smart Policing Initiative | Offering Agency: [Bureau of Justice Assistance | CFDA Number: 16.751 CFDA Description: Edward Byrne Memorial Competitive Grant Program | Opportunity Number: = fgga-2013-3486 Competition ID: Opportunity Open Date: Opportunity Close Date: 01/16/2013 02/14/2013 Agency Contact: For assistance with any other requirement of this solicitation, contact the BUA Justice Information Center at 1-877-927-5657, via e-mail at JIC@telesishq. com, or via live web chat at www. justiceinformationcenter.us. The BJA Justice Tnfarmation Cantar haure anf nnearation ara 2-2n am ta This opportunity is only open to organizations, applicants who are submitting grant applications on behalf of a company, state, local or tribal government, academia, or other type of organization. * Application Filing Name: | Okaloosa Cty Bd of County Commissioners Mandatory Documents Move Form to Mandatory Documents for Submission Complete Disclosure of Lobbying Activities (SF-LLL) Application for Federal Assistance (SF-424) Budget Narrative Attachment Form Move Form to Delete roject N. Assurances for Non-Construction Programs (SF-42 Optional Documents Move Form to Optional Documents for Submission Submission list [Faith Based EEO Survey Move Form to Delete Enter a name for the application in the Application Filing Name field. - This application can be completed in its entirety offtine; however, you will need to login to the Grants.gov website during the submission process. - You can save your application at any time by clicking the "Save" button at the top of your screen. - The "Save & Submit" button will not be functional until all required data fields in the application are completed and you clicked on the "Check Package for Errors" button and confirmed all data required data fields are completed. Open and complete all of the documents listed in the "Mandatory Documents" box. Complete the SF-424 form first. - Itis recommended that the SF-424 form be the first form completed for the application package. Data entered on the SF-424 will populate data fields in other mandatory and optional forms and the user cannot enter data in these fields. - The forms listed in the "Mandatory Documents" box and "Optional Documents” may be predefined forms, such as SF-424, forms where a document needs to be attached, such as the Project Narrative or a combination of both. "Mandatory Documents" are required for this application. “Optional Documents" can be used to provide additional support for this application or may be required for specific types of grant activity. Reference the application package instructions for more information regarding "Optional Documents". - To open and complete a form, simply click on the form's name to select the item and then click on the => button. This will move the document to the appropriate "Documents for Submission" box and the form will be automatically added to your application package. To view the form, scroll down the screen or select the form name and click on the “Open Form" button to begin completing the required data fields. To remove a form/document from the "Documents for Submission" box, click the document name to select it, and then click the <= button. This will return the form/document to the "Mandatory Documents" or "Optional Documents" box. - All documents listed in the "Mandatory Documents" box must be moved to the "Mandatory Documents for Submission" box. When you open a required form, the fields which must be completed are highlighted in yellow with a red border. Optional fields and completed fields are displayed in white. If you enter invalid or incomplete information in a field, you will receive an error message. Click the "Save & Submit" button to submit your application to Grants.gov. ~- Once you have properly completed all required documents and attached any required or optional documentation, save the completed application by clicking on the "Save" button. - Click on the "Check Package for Errors" button to ensure that you have completed all required data fields. Correct any errors or if none are found, save the application package. - The "Save & Submit" button will become active; click on the "Save & Submit" button to begin the application submission process. - You will be taken to the applicant login page to enter your Grants.gov username and password. Follow all onscreen instructions for submission. OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 * 1. Type of Submission: * 2. Type of Application: * If Revision, select appropriate letter(s): Preapplication New | [_] Application [_] Continuation * Other (Specify) | Changed/Corrected Application C] Revision * 3. Date Received: 4. Applicant Identifier: Completed by Grants.gov upon submission. | [pos Smart Policing Initiative | 5a. Federal Entity Identifier: * 5b. Federal Award Identifier: [613277649 [pIA-2013-3486 State Use Only: 6. Date Received by State: [ 7. State Application Identifier: | | 8. APPLICANT INFORMATION: *a. Legal Name: |oxaloosa County Board of County Commissioners | * b. Employer/Taxpayer Identification Number (EIN/TIN): *c, Organizational DUNS: 59-6000765 | [613277649 d. Address: * Street: [rg04 Lewis Turner Blvd, Ste 206 | Street2: | | * City: [Fort Walton beach | County: lokaloosa * State: | PL: Florida | Province: | | * Country: | USA: UNITED STATES | * Zip / Postal Code: |32547-1285 | e. Organizational Unit: Depariment Name: Division Name: Okaloosa County Sheriff's Offi [Economic/Financial Crimes Unit f. Name and contact information of person to be contacted on matters involving this application: Prefix: | | * FirstName: — fprenda | Middle Name: [L. | * Last Name: [Bailey | Suffix: | | Title: |contracts & Grants Manager Organizational Affiliation: lokaloosa County Clerk of Circuit Courts | * Telephone Number: |(g50) 651-7200 ext 4383 Fax Number: |(850) 609-5029 | * Email: [grantseclerkofcourts .cc | OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 9. Type of Applicant 1: Select Applicant Type: E : County Government | Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: * Other (specify): * 10. Name