Fort Walton Beach Council minutes — 04-10-12 regular — reading text

Mr. Nabors moved to direct Staff to investigate a cost analysis to have an environmental study on the entire property and it carried unanimously. _ __ _ RESULT: ADOPTED [UNANIMOUS] MOVER: Bobby Nabors, Council Seat S _ SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, Reeves, Goodwin, Nabors, Rigdon, Rynearson ABSENT: joyce gossom 1862 Amends FLUM for 227 & 229 Brooks St AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA AMENDING THE CITY' S COMPREHENSIVE PLAN TO AMEND THE FUTURE LAND USE MAP FOR PROPERTY DESCRIBED AS 227 & 229 BROOKS STREET SE, MORE PARTICULARLY DESCRIBED IN THE BODY OF THE ORDINANCE, FROM MDR ( MEDIUM DENSITY RESIDENTIAL) TO MU ( MIXED USE); PROVIDING FOR AUTHORITY; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR CONSISTENCY; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Stella Jones, City Planner, advised there are no changes to the ordinance since first reading and Staff recommends approval. vrmnance reon carries unammousiy. RESULT: ADOPTED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, Reeves, Goodwin, Nabors, Rigdon, Rynearson ABSENT: joyce gossom 1863 Amends FLUM for 124 Third Ave. AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA AMENDING THE CITY'S COMPREHENSIVE PLAN TO AMEND THE FUTURE LAND USE MAP FOR PROPERTY DESCRIBED AS 124 THIRD AVENUE SW, MORE PARTICULARLY DESCRIBED IN THE BODY OF THE ORDINANCE, FROM LDR ( LOW DENSITY RESIDENTIAL) TO MU ( MIXED USE); PROVIDING FOR AUTHORITY; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR CONSISTENCY; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Stella Jones, City Planner, advised there are no changes to the ordinance since first reading and Staff recommends approval. The vote on the motion to adopt Ordinance 1863 carried unanimously. City Council ofForl Walton Beach Page 5 Printed 411317012 270 Regular Meeting Minutes April 10, 2012 RESULT: ADOPTED [UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, Reeves, Goodwin, Nabors, Rigdon, Rynearson ABSENT: joyce gossom APPOINTMENTS There were no appointments. ACTION --DIRECTION --DISCUSSION FWB Housing Authority PILOT Refund Request Brandy Ferris, Finance Director, advised the Payment in Lieu of Taxes ( PILOT) calculated and paid under the current agreement with the Fort Walton Beach Housing Authority is $ 14, 614. 18, and Staff is requesting direction from Council as to whether to refund the funds back to the Housing authority. Last year' s refund request was denied by Council. Gail Sansbury, Executive Director of the Fort Walton Beach Housing Authority, stated they received word from HUD on the final approval for the Soundside and the funding will go toward administrative work for the closing of the project. Fred Thomas and Bernard Johnson, members of the Housing Authority Board, spoke in favor of the Soundside project and advised the money is needed for the project. Council stated their support of the Soundside project, that it was a long time in coming, and will support the request this year. The vote on the motion to grant a refund to the Fort Walton Beach Housing Authority for wrr rtt,vt oavment is me amount RESULT: APPROVED [ UNANIMOUS] '.. MOVER: Bull Rigdon, Council Seat 6 '.. SECONDER: Bobby Nabors, Council Seat 5 AYES: Griggs, Reeves, Goodwin, Nabors, Rigdon, Rynearson ABSENT: joyce gossom City of Mary Esther PIT for Police Services The City Manager advised he received an e -mail from the City Manager of Mary Esther requesting the City provide an RFP for law enforcement services for the City of Mary Esther. He advised the City has until April 27, 2012 to respond, and he is bringing it before Council for direction on whether to proceed. Mr. Rynearson stated he would like the City to put a proposal together for police services and if successful may change the dynamics of the sheriffs proposal. Mr. Rynearson moved for the City to put together an RFP for law enforcement services for the City of Mary Esther. Motion died for lack of a second. City Council ofFort Walton Beach Page 6 Printed 411312012  271 Regular Meeting Minutes April 10, 2012 E -mail Response Protocol" The Mayor advised he placed this on the agenda to discuss the proper protocol for Mayor and Council members to respond to a -mails and the distribution of inquiries to Council members through the City's website. Discussion ensued that protocol is discussed in the Council handbook and that the City is designing a new website that will better handle a -mails and citizen requests. It was also noted that the City Manager be the designee for e -mails and that an open forum such as facebook or a blog page might be beneficial on the re- designed web page. Establishing a Smoke -Free Environment on City Property The Mayor advised this is another item he had placed on the agenda to look into possibly establishing a smoke free environment on City property such as City ball fields, around City Hall and other work locations. The City Attorney advised State Statute pre -empts municipalities from regulating smoking and cited an Attorney General's Opinion on the subject and that school districts are exempt. Mr. Nabors suggested that a resolution could be done encouraging the state to become more progressive in their smoking laws, and that he would he happy to do research on the subject and report his findings at a future meeting. Construction Manager Mr. Reeves informed he had this item placed on the agenda in reference to Council discussion in December regarding the differences between the Design -Build vs. Construction Manager at risk procurement methods for the upcoming new facilities for Parks and Recreation. He stated he discussed the matter with Mr. Beedie and appreciated the backup material that was provided. Mr. Beedie advised Staff will be discussing the issue with the consultants and potential contractors to discuss whether the design build or construction management is the best route to take, and will report back at the April 24, 2012 meeting. CITY MANAGER REPORTS The City Manager advised the part time city attorney position has been narrowed down to five candidates and he would like to place it on the May 8 and May 22 agendas. He continued that Council could shortlist the candidates on May 8 and interview on May 22, or can interview all five on May 8, it is their call. The candidates will be contacted to see if they are still interested in the position. He also advised the road surfacing program is in progress and sidewalks and drainage are being installed. Discussion ensued as to whether the Institute for Senior Professionals ( ISP) was still going to review the Sheriffs contract. The City Manager advised he does not know as they have to take it to their board on April 17 and they may not be able to complete their review until late May or June, and the plan is to schedule a workshop with Council in May. He further stated the Finance Director is preparing a risk analysis for Council. City Council ofForl Walton Beach Page 7 Printed 41132012 272 Regular Meeting Minutes April 10 2012 Discussion continued on the value of having the ISP review the documents, and whether an independent review is really needed. Mr. Rynearson stated he would like an independent study done but not with ISP, as there are a lot unknowns, and the importance of hearing the risk analysis from the Finance Director. The city Manager stated there is another organization called PERF, but they are private and would require payment, and he is not sure of their time frame. Mr. Nabors stated it is important for Council to have all the information available to them so Council can discuss the issue intelligently. Consensus was to hold a special meeting on Thursday, May 10, 2012, to consider the information regarding the Sheriffs proposal, with a review from the Police Chief and the risk analysis report from the Finance Director, and to invite the sheriff to the meeting. CITY ATTORNEY REPORTS Florida Commission on Ethics Response The City Attorney confirmed that everyone received a copy of the Florida Commission on Ethics Response regarding a conflict of interest with Mr. Griggs, and that the Commission did not find any conflict regarding Mr. Griggs voting on any issues regarding the Sheriffs contract. MAYOR/ COUNCIL COMMENTS Mr. Rigdon advised the Council to think long and hard about the property in Bayou Woods because if there is any contamination, it would be hard to sell. He also stated the citizens of Fort Walton Beach worked hard to get the Fairgrounds property and it is an asset to the City, and that it would not be in the City' s best interest to sell it, as was commented in the newspaper. Mr. Rigdon also thanked the Mayor on his representation of the City at various events and functions. Mr. Rynearson stated he enjoyed the Easter egg hunt, announced the Showtime Talent show on May 25, and that the Construction Junction has been rescheduled to June 15 at the Landing to coincide with Kids Day. The Mayor informed he attend the Youth Summit Super Day; he is excited about the Soundside project; attended a real estate conference and that the realtors may hold a summit in the city in October; he attended a luncheon for the Fresh Start organization; he attended Al Jordan's retirement party; and advised that Senator and Representative Gaetz will be present at the April 24 Council meeting. The Mayor also gave kudos to Denise Schaefer in Administrative Services for her work on the City newsletter. ADJOURNMENT: 8: 19 pm v Approved: