Okaloosa County School Board — Workshop Meeting, February 12, 2024 — reading text

in the amount of $19,806.69, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Feb 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 12, 2024 Absolute Date : Feb 12, 2024 Fiscal Impact : Yes Dollar Amount : $19,806.69 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for flooring in the amount of $19,806.69. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Crestview High School for flooring in the amount of $19,806.69. File Attachments Crestview Flooring.pdf (336 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for ClearTouch Panels in the amount of $18,057.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Feb 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 12, 2024 Absolute Date : Feb 12, 2024 Fiscal Impact : Yes Dollar Amount : $18,057.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for ClearTouch Panels in the amount of $18,057.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Eglin Elementary School for ClearTouch Panels in the amount of $18,057.00. File Attachments Eglin ClearTouch.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Budget Amendment #4 - Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 12, 2024 Absolute Date : Feb 12, 2024 Fiscal Impact : Yes Dollar Amount : $1,863,239.01 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #4 - Fiscal Year 2023- 2024. Public Content On September 11, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of December 2023: Fund Name Fund No. Amount General Fund 1010 $ 820,577.63 Debt Service Funds 2xxx 102.26 Capital Project Funds 3xxx 127,467.02 Other Special Revenue Funds - Federal 42xx/44xx 145,573.03 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 769,519.07 Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $1,863,239.01 File Attachments !BA 04 - Dec 2023.pdf (1,254 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Monthly Financial Statement for December 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 12, 2024 Absolute Date : Feb 12, 2024 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for December 2023. Public Content The financial statement for the month ending December 31, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-12.pdf (809 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 12, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 02.12.2024.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,900.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments