Okaloosa County BOCC — December 31, 2012 — reading text

7.2.a Attachment: BCC Internal Auditor (1201 : Discussion on Consideration of Internal BCC Auditor Position) 4 Scope of Work The Internal Auditor would perform an annual risk assessment. The purpose is to identify all auditable activities of the Board of County Commissioners and to evaluate each activity based on risk factors. Packet Pg. 320  7.2.a Attachment: BCC Internal Auditor (1201 : Discussion on Consideration of Internal BCC Auditor Position) Auditable activities may include: 5 ¨ Laws, rules, regulations, policies, procedures, and practices. ¨ General ledger account balances. ¨ Information systems (manual and computerized). ¨ Major contracts, programs, or legal entities. ¨ Organizational entities. ¨ Functions such as purchasing, human resources and grants and contract monitoring. ¨ Transaction systems for activities such as revenue collection, complaint management, purchasing, disbursements, inventory, payroll or facilities and equipment management. ¨ Task forces, committees or work groups. Packet Pg. 321  7.2.a Attachment: BCC Internal Auditor (1201 : Discussion on Consideration of Internal BCC Auditor Position) Risk Factors: 6 The criteria used to identify the relative significance of and likelihood that, conditions and/or events may occur that could adversely affect the organization. They may include: ¨ Management’s confidence in their system of internal control. ¨ Complexity of Operations. ¨ Major changes in the Operations, Programs, Systems or Controls. ¨ Financial Impact. ¨ Management Concern. ¨ Public Perception. ¨ Results of previous audits. Packet Pg. 322  7.2.a Scope of Work (cont.) Attachment: BCC Internal Auditor (1201 : Discussion on Consideration of Internal BCC Auditor Position) 7 ¨ Risk assessment and annual work plan would be presented to Board of County Commissioners for approval. ¨ Time would be reserved in the work plan for special projects and follow up on previous audits completed. ¨ Work requests could be made by other Constitutional Officers. ¨ With only one internal auditor it’s likely only 3-4 projects a year can be accomplished. However they will be the activities weighted with the highest risk. Packet Pg. 323  7.2.a Attachment: BCC Internal Auditor (1201 : Discussion on Consideration of Internal BCC Auditor Position) Reporting of the Results 8 ¨ Additional structure needs to be defined around auditing process and reporting. ¨ Formal written reports will be presented to the Board of County commissioners at completion of each internal audit. ¨ Process will be structured to allow input and management responses from auditees incorporated into reporting. Packet Pg. 324  7.2.a Qualifications and salary range for the Attachment: BCC Internal Auditor (1201 : Discussion on Consideration of Internal BCC Auditor Position) 9 BCC Internal Auditor ¨ Bachelor’s degree in accounting. ¨ CPA (Certified Public Accountant) or CIA (Certified Internal Auditor) designation. Both certifications preferred. ¨ A minimum of 6-8 years of internal audit field experience in governmental entities. ¨ The position relies on extensive experience and judgment to plan and accomplish goals. ¨ Estimated salary of $65,000 to $80,000 plus benefits. Packet Pg. 325  7.2.a Attachment: BCC Internal Auditor (1201 : Discussion on Consideration of Internal BCC Auditor Position) Next steps: 10 ¨ Policy document on function, structure, reporting. ¨ Creation of formal job description. ¨ Determination of selection process. Packet Pg. 326  7.3 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 4, 2012 TO: Honorable Chairman and Members of the Board FROM: James D. Curry SUBJECT: Selection of Board Chairman and Vice Chairman - 2013 DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Request consideration and selection of Board Chairman and Vice Chairman for 2013. BACKGROUND: Typically at the first meeting in December, the Board selects a Chairman and Vice Chairman for the coming year. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 327