Okaloosa County BOCC — December 31, 2012 — reading text

725-030-06 EXHIBIT D PUBLIC TRANSPORTATION 04106 FEDERAL and/or STATE resources awarded to the recipient pursuant to this agreement should be listed below. If the resources awarded to the recipient represent more than one Federal or State program, provide the same information for each program and the total resources awarded. Compliance Requirements applicable to each Federal or State program should also be listed below. If the resources awarded to the recipient represent more than one program, list applicable compliance requirements for each program in the same manner as shown here: Attachment: Joint Participation Agreement - Destin Control Tower 423906-2 (1176 : FDOT Grant Acceptance for Air Traffic Control Tower at Destin Airport) • (See Attachment 1) NOTE: Instead of listing the specific compliance requirements as shown above, the State awarding agency may elect to use language that requires the recipient to comply with the requirements of applicable provisions of specific laws, rules, regulations, etc. The State awarding agency, if practical, may want to attach a copy of the specific law, rule, or regulation referred to. FEDERAL RESOURCES Federal Agency Catalog of Federal Domestic Assistance (Number & Title) Amount N/A Compliance Requirements 1. 2. 3. STATE RESOURCES State Aqency Cataloq of State Financial Assistance (Number & Title) Amount FDOT 55004 AVIATION $1,000,000.00 Compliance Requirements 1. See Attachment 1 2. 3. Matching Resources for Federal Programs Federal Agency Catalog of Federal Domestic Assistance (Number & Title) Amount N/A Compliance Requirements 1. 2. 3. NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5)(a), Florida Statutes, require that the information about Federal Programs and State Projects included in this exhibit be provided to the recipient. Packet Pg. 216  6.7.b.a ATIACHMENT 1 Attachment: Joint Participation Agreement - Destin Control Tower 423906-2 (1176 : FDOT Grant Acceptance for Air Traffic Control Tower at Destin Airport) Sections 332.006 and 332.007, Florida Statutes. Objectives: To provide funding for airport planning, airport improvement, land acquisition, and airport economic development. Types Of Assistance: Direct Appropriations Grants Loans Applicant Type: local Government "Restrictions: For airport planning and Improvement grants, the Department may provide up to 50 percent of the project funds for commercial service airports, and up to 80 percent for general aviation airports, if federal funding is not available. The Department may provide up to 50 percent of airport development funds to build on-airport revenue-producing capital improvements at general aviation airports. The Department may also provide interest-free loans for 75 percent of the cost of airport land purchases for both commercial service and general aviation airports. These loans are to be repaid to the normal Florida airport improvement program funding ratio when federal funds become available or In 10 years, whichever comes first. Procedures: Pre-Application Notice: N/A Application Procedures: Prospective applicants may obtain detailed information from their Department of Transportation District Office or from the INFORMATION CONTACT listed below. Applicants are to submit project information and requests to their District in order for the Department to determine project eligibility and availability of funding. Award Procedures: Prior to the release of funds, a written grant agreement between the Department and the airport specifying the objectives and requirements of the project is executed. Deadlines: Prospective applicants should contact their Department of Transportation District Office or the INFORMATION CONTACT listed below for detailed information on application deadlines. other: N/A Infonnatlon Contact: Department of Transportation Aviation Office, 605 Suwannee Street Mail Station 46, Tallahassee, Fl 32399-0450 Phone: (850) 414-4500 SUNCOM: 994-4500 Web Address: http://www.dot.state.fl.us/Aviation/ Packet Pg. 217  6.7.b.b No. ___________ Attachment: Destin TowerJPA Signature Resolution (1176 : FDOT Grant Acceptance for Air Traffic Control Tower at Destin Airport) RESOLUTION BE IT RESOLVED by the BOARD OF COUNTY COMMISSIONERS, OKALOOSA COUNTY, FLORIDA, that Don R. Amunds, Chairman of the Board of County Commissioners, Okaloosa County, Florida, be authorized to execute the following JOINT PARTICIPATION AGREEMENT on behalf of Okaloosa County to provide for the following project: Construct Air Traffic Control Tower, Construct Roadway & Construct Site Utilities at Destin Airport Fin Proj # 42390629401 DULY PASSED AND ADOPTED THIS __4th___DAY OF __December, 2012. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA Don R. Amunds CHAIRMAN ATTESTS: CLERK OF CIRCUIT COURT OKALOOSA COUNTY, FLORIDA GARY J. STANFORD DEPUTY CLERK Packet Pg. 218  6.7.c BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 4, 2012 TO: Honorable Chairman and Members of the Board FROM: Greg Donovan SUBJECT: Approval of Media Buying and Advertising Services Contract DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: On August 21, 2012, the BCC authorized the county’s Purchasing Department to develop a Request for Qualifications (RFQ) and establish an evaluation committee to review submittals for media buying and advertising services for the Airports Department. The RFQ was issued, proposals were received, and the evaluation committee has completed its review. In accordance with purchasing policies and guidelines, the committee has prepared a recommendation of the top ranked firm, Romjue Advertising & Company, for BCC consideration and approval of a three year contract. BACKGROUND: The BCC authorized a Request for Qualifications (RFQ) at its August 21, 2012 meeting and appointed a five member evaluation committee to review submittals. The evaluation committee was tasked with determining a recommendation for providing media buying, marketing, and advertising services for the Airports Department. The committee consisted of Purchasing Director Richard Brannon, Airports Director Greg Donovan, Deputy Airports Director Mike Stenson, Emerald Coast Aviation President Jonathan Dunn and US Airways General Manager Ed Brinson. Following a thorough review of all proposals the committee unanimously selected Romjue Advertising & Company to provide services for the Airports Department. The proposed three (3) year contract with Romjue Advertising & Company is attached. The proposed contract has been reviewed by Purchasing, Legal, Contract Legal, and Risk Management Departments and includes a “without cause” termination provision with a written sixty (60) day notice by either party and a renewal option. Cost for the service is established at a fifteen percent (15%) commission or $75.00 per hour for non-commissioned services. This action also includes final payment for services incurred under the previous contract in the amount of $41,616.40. The Airports Department has established a $458,500.00 advertising and marketing budget for FY12-13 in order to promote its brand (FLYVPS.COM), support scheduled air service and advertise other commercial products from Northwest Florida Regional Airport (VPS). Promotion of industrial applications and general aviation services at the Bob Sikes Airport (CEW) and Destin Airport (DTS) are also included in the department’s budget. The funding source for all advertising and marketing expenses comes entirely from airport leases, commissions, and fees. The Airports Department is wholly reliant on airport generated revenues, financially self-sufficient, and does not receive ad valorem or general sales taxes. Packet Pg. 219  6.7.c OPTIONS: Approve, Reject, or Table RECOMMENDATIONS: Approve evaluation committee recommendation, award three (3) year contract to Romjue Advertising & Company, authorize final payment under previous contract in the amount of $41,616.40. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 220