Okaloosa County BOCC — December 31, 2012 — reading text

Agency requests payment. Invoices which have to be returned to an Agency because of vendor preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the Department. The Vendor Ombudsman may be contacted at (850) 413-5516. 23.00 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017, F.S. for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 24.00 Discrimination: An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 25.00 E-Verify Vendors/Contractors: 1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract; and 2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. Packet Pg. 201  6.7.b.a 725-030-06 PUBLIC TRANSPORTATION 06111 Page 14 of 14 Financial Project No( s). 42390629401 ---------------------- Contract No. Attachment: Joint Participation Agreement - Destin Control Tower 423906-2 (1176 : FDOT Grant Acceptance for Air Traffic Control Tower at Destin Airport) Agreement Date IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above written. AGENCY FOOT Okaloosa County SOCC See attached Encumbrance Form for date of Funding AGENCY NAME Approval by Comptroller LEGAL REVIEW SIGNATORY (PRINTED OR TYPED) DEPARTMENT OF TRANSPORTATION SIGNATURE DEPARTMENT OF TRANSPORTATION TITLE TITLE Packet Pg. 202  6.7.b.a FINANCIAL PROJECT # 42390629401 EXHIBIT"A" Attachment: Joint Participation Agreement - Destin Control Tower 423906-2 (1176 : FDOT Grant Acceptance for Air Traffic Control Tower at Destin Airport) PROJECT DESCRIPTION AND RESPONSIBILITIES This exhibit fonns an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation and Okaloosa County Board of County Commissioners referenced by the above Financial Project Number. PROJECT LOCATION: Destin-Ft Walton Beach Airport (DTS) PROJECT DESCRIPTION, SCOPE OF WORK: Construct Air Traffic Control Tower, Construct Roadway & Construct Site Utilities. Pursuant to FAA Orders 1050.1E, Environmental Impacts: Policies and Procedures and 5050.4B and NEPA Implementing Instructions for Airport Actions, an EA detennination is required prior to FAA appropriating AlP funds for the DTS ATCT project. Further, design and pennit phase services for an access road, parking lot, security fence, gate modifications, and utility improvements to accommodate the future Air Traffic Control Tower (ATCT) at the Destin-Fort Walton Beach Airport. SPECIAL CONSIDERATIONS BY AGENCY: The audit report(s) required in paragraph 7.60 of the Agreement shall include a schedule of project assistance that will reflect the Department's contract number, Financial Project Number and the Federal Identification number, where applicable, and the amount of state funding action (receipt and disbursement of funds) and any federal or local funding action and the funding action from any other source with respect to the project. SPECIAL CONSIDERATIONS BY DEPARTMENT: Effective July 1, 2010, Section 215.971, Florida Statutes (F.S.) now requires all new Joint PartiCipation Agreement (JPA) the Department executes to clearly document contract deliverables and establish minimum level of services. The JPA scope of services will be required to clearly divide project tasks into quantifiable, measurable, and verifiable units of deliverables that must be received and accepted by the Department, in writing, prior to payment for services. Each deliverable must specify the required level of service to be performed and the Department's criteria for evaluating successful completion. Once the following items have been submitted to and approved in writing by the Department they will be added to this JPA under Exhibit "A" to meet the deliverable requirements under Section 215.971 F.S.: Scope of Services Packet Pg. 203  6.7.b.a Design Phase 1. A signed copy of the approved scope of services and schedule of values that are incorporated into an agreement between the Agency and Its third­ party consultant. The scope of services must include or incorporate by Attachment: Joint Participation Agreement - Destin Control Tower 423906-2 (1176 : FDOT Grant Acceptance for Air Traffic Control Tower at Destin Airport) reference a schedule of values that will be used to approve and make payments to the third-party consultant. The scope of services and included schedule of values must be approved in writing by the Department before the Agency enters into an agreement with its third-party consultant. The schedule of values shall be a complete and detailed itemization describing each subcategory of work and related pay items and their associated total value, quantity, unit of measurement and unit price/cost. The consultant should invoice the Agency on a regular basis using the approved schedule of values and one of the following methods: a. Percentage Completed. For this method the consultant's invoice should list a detail description of each task in the approved scope of services and schedule of values, the dollar value amount for the item, the percentage competed for the item, and the dollar value for the percentage completed. b. Completed Tasks. For this method the consultant's invoice should list a detail description of each task in the approved scope of services and schedule of values, the dollar value amount for each item, indicate which task have been completed, and the dollar value for each task completed. 2. The Agency shall sign each invoice submitted to the Department and certify thereon that the Agency has verified that the percentages of and/or task completions are correct and that the amounts indicated on the invoice are correct. 3. Any change(s) to the approved scope of services or schedule of values will require a change order approved by the Department, and signed by the Agency and the third-party consultant. Invoices Incorporating unapproved changes cannot be submitted by the Agency or paid by the Department. Construction Phase 4. A signed copy of the approved scope of services and schedule of values that are incorporated into an agreement between the Agency and its construction contractor. The scope of services must include or incorporate by reference a schedule of values that will be used to approve and make payments to the contractor. The scope of services and included schedule of values must be approved in writing by the Department before the Agency enters into an agreement with its contractor. The schedule of values shall Packet Pg. 204  6.7.b.a be a complete and detailed itemization describing each subcategory of work and related pay items and their associated total value, quantity, unit of measurement and unit price/cost. The contractor should invoice the Agency on a regular basis using the approved schedule of values and one of Attachment: Joint Participation Agreement - Destin Control Tower 423906-2 (1176 : FDOT Grant Acceptance for Air Traffic Control Tower at Destin Airport) the following methods: a. Percentage Completed. For this method the contractor's invoice should list a detail description of each task in the approved scope of services and schedule of values, the dollar value amount for the item, the percentage competed for the item, and the dollar value for the percentage completed. b. Completed Tasks. For this method the contractor's invoice should list a detail description of each task in the