Okaloosa County BOCC — December 31, 2012 — reading text

850-423-4613 office 850-423-0542 fax Attachment: Request & Resolution December 2012 (1169 : Okaloosa Island Leasehold Conversion Request) November 28, 2012 James D. Curry County Administrator Okaloosa County, Florida Re: Leasehold/Fee Simple Conversion On behalf of Surety Land Title of Florida, LLC we would like to request time on the agenda of the December 4, 2012 meeting of the Board of County Commissioners, for the Board’s approval of a Resolution directing Surety Land Title of Florida to prepare a Quitclaim Deed for the accepted bidders of particular properties referenced therein. Once approved, a Quitclaim Deed for the accepted bidders for the particular property will be sent to the Board Chairman’s office for his signature. If you have any questions, or if we may be of further assistance in this or any other real estate matter, please do not hesitate to contact us. Sincerely, Surety Land Title of Florida, LLC Packet Pg. 13  5.1.a OKALOOSA ISLAND LEASEHOLD CONVERSION RESOLUTION No___________________ Attachment: Request & Resolution December 2012 (1169 : Okaloosa Island Leasehold Conversion Request) WHEREAS, THE PERSON(S) NAMED IN SCHEDULE “A” IS/ARE THE LEASEHOLDER(S) OF RECORD WHO HAS/HAVE SUBMITTED THE SUCCESSFUL HIGHEST BID FOR THE COUNTY’S RESOLUTION REVERSIONARY INTEREST IN THE PARCEL(S) DESCRIBED THEREIN SET IMMEDIATELY BELOW SUCH BIDDER’S NAME(S); NOW THEREFORE, THE COUNTY’S CONTRACTOR, SURETY LAND TITLE OF FLORIDA, LLC IS DIRECTED TO PREPARE A QUITCLAIM DEED, IN PREVIOUSLY AUTHORIZED FORMAT, CONVEYING THE COUNTY’S REVERSIONARY INTEREST TO THE SUCCESSFUL BIDDER(S) FOR THE SIGNATURE OF THE CHAIRMAN OF THE OKALOOSA COUNTY BOARD OF COUNTY COMMISISONERS, AND; SURETY LAND TITLE OF FLORIDA, LLC IS FURTHER DIRECTED TO COMPLETE THE CLOSING OF THE CONVEYANCE TRANSACTION BY QUITCLAIM DEED TO THE SUCCESSFUL BIDDER(S). THIS RESOLUTION WAS UNANIMOUSLY APPROVED BY THE OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS ON December 4, 2012. (OFFICIAL SEAL) OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS ATTEST:______________________ by__________________________________ CLERK OR DEPUTY CLERK OF CIRCUIT COURT Don R. Amunds, CHAIRMAN Packet Pg. 14  5.1.a EXHIBIT ‘A’ John K. Patterson, Successor trustee of the Patterson Trust dated December 21, 1988 Attachment: Request & Resolution December 2012 (1169 : Okaloosa Island Leasehold Conversion Request) Condominium Unit 337, EL MATADOR, according to the Declaration of Condominium thereof recorded in OR Book 616 page 245, and amended by document recorded in OR Book 723 Page 649, OR Book 726 Page 792, OR Book 996 Page 16, OR Book 1058 Page 746, OR Book 1066 Page 565, OR Book 1127 Page 700, OR Book 1130 page 677, OR Book 1148 Page 395, OR Book 1172 Page 1993, OR Book 1251 Page 201, OR Book 1297 Page 1787, OR Book 1639 Page 1733, and amended in OR Book 2184 Page 1396 and amendments to Articles of Incorporation as recorded in OR Book 1124 page 1, OR Book 1298 Page 480 amended in OR Book 2184 Page 1410, OR Book 2027 Page 2475, of the Public Records of Okaloosa County, Florida Tax ID No 00-2S-24-0800-0337-0000 Packet Pg. 15  5.2 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 4, 2012 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Final Payment Contract C11-1864-GM DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: The Growth Management Department requests that the Board approve final payment in the amount of $37,795.94 to Meridian Community Services in fulfillment of Contract C11- 1864-GM using Community Development Block Grant (CDBG) funds. BACKGROUND: On April 19, 2011, Okaloosa County entered into Contract C11-1864-GM with Meridian Community Services to provide administrative services for a Community Development Block Grant which has been used to repave certain roads in Sylvania Heights following a water line upgrade (for which separate CDBG funds were used). The contract has a not to exceed amount of $52,500. All repaving work has been completed and Meridian is in the process of closing out the grant. One of the steps necessary to close out the grant is the release of the final payment. No County funds were used in this project or are required for close out. RECOMMENDATION: The Growth Management Department requests that the Board approve final payment to Meridian in the amount of $37,795.94. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 16  5.2.a Packet Pg. 17 Attachment: Meridian Contract Close out form (1204 : Final Payment Contract C11-1864-GM)  5.2.b Packet Pg. 18 Attachment: Meridian Final Invoice and Contract Payment Approval (1204 : Final Payment Contract C11-1864-GM)  5.2.b Packet Pg. 19 Attachment: Meridian Final Invoice and Contract Payment Approval (1204 : Final Payment Contract C11-1864-GM)  5.2.b Packet Pg. 20 Attachment: Meridian Final Invoice and Contract Payment Approval (1204 : Final Payment Contract C11-1864-GM)  5.3 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 4, 2012 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Sylvania Hts CEI Final Payment DEPARTMENT: Public Works BCC DISTRICT: Four STATEMENT OF ISSUE: On August 29, 2011 Okaloosa County entered into a contract with Neel-Schaffer, Inc. to perform the Design & CEI work associated with the Sylvania Hts. CDBG Project. The negotiated contract was a Not-To-Exceed amount of $73,000.00. The project was completed on October 9, 2012 and Neel-Schaffer, Inc. has submitted a final invoice to close out the contract. BACKGROUND: Neel-Schaffer, Inc. and subconsultant HDR CCC has verified that all work is complete and in conformance with the approved plans and specifications and has requested final payment be made for services performed. The final invoice amount is $8,328.75 and a complete summary of all costs can be found in the table below. Sylvania Hts. Resurfacing Invoicing Summary Date Invoice # Invoice Period Amount of Total Invoice to Invoice Date From To 2/9/2012 1000004 12/1/2011 12/31/2011 $23,855.95 $23,855.95 2/27/2012 1000587 1/1/2012 1/31/2012 $5,070.34 $28,926.29 4/2/2012 1001109 2/1/2012 2/29/2012 $5,910.93 $34,837.22 4/27/2012 1001687 3/1/2012 3/31/2012 $8,945.60 $43,782.82 7/17/2012 1002344 4/1/2012 6/30/2012 $2,191.26 $45,974.08 8/17/2012 1004704 7/1/2012 7/31/2012 $2,199.79 $48,173.87 10/5/2012 1234567 9/1/2012 9/30/2012 $12,482.61 $60,656.48 11/15/2012 8 - Final 10/1/2012 10/31/2012 $8,328.75 $68,985.23 OPTIONS: Approve/Disapprove the request for final payment to Neel-Schaffer, Inc. in the amount of $8,328.75 for Design & CEI services on the Sylvania Hts. Resurfacing CDBG Project. RECOMMENDATION: Approve the request for final payment to Neel-Schaffer, Inc. in the amount of $8,328.75 for Design & CEI services on the Sylvania Hts. Resurfacing CDBG Project. Packet Pg. 21  5.3 RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 22  5.3.a Packet Pg. 23 Attachment: NSI Final Payment (1208 : Sylvania Hts CEI Final Payment)  5.3.a Packet Pg. 24 Attachment: NSI Final Payment (1208 : Sylvania Hts CEI Final Payment)  5.3.a Packet Pg. 25 Attachment: NSI Final Payment (1208 : Sylvania Hts CEI Final Payment)  5.3.a Packet Pg. 26 Attachment: NSI Final Payment (1208 : Sylvania Hts CEI Final Payment)  5.3.a Packet Pg. 27 Attachment: NSI Final Payment (1208 : Sylvania Hts CEI Final Payment)  5.3.a Packet Pg. 28 Attachment: NSI Final Payment (1208 : Sylvania Hts CEI Final Payment)  5.3.a Packet Pg. 29 Attachment: NSI Final Payment (1208 : Sylvania Hts CEI Final Payment)  5.4 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 4, 2012 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Sylvania Heights APAC Final Payment DEPARTMENT: Public Works BCC DISTRICT: Four STATEMENT OF ISSUE: On July 26, 2012, APAC Mid-South, Inc. contracted with Okaloosa County to perform the work associated with the Sylvania Heights Resurfacing CDBG Project. All work has been completed and found to be in compliance with the approved plans and