Okaloosa County BOCC — December 31, 2012 — reading text

activities, including those services excluded from the Base Services. The provision of these services and compensation for these services shall be governed by the following provisions: A. New Project Development and Execution includes items such as: • Campaign Development • New features, functionality, or sections of the existing website • Design and Development of a new website B. In accordance with the COUNTY’s Purchasing Manual, the CONTRACTOR will submit a Task Order for approval prior to beginning work on any project, which will include the following CONTRACTOR functions: • Creative Services o Copywriting o Creative Direction o Art Direction/Design • Project Management • Media Planning and Purchasing o Development of Media Mix and Strategy o Planning and Purchasing for Integrated Campaigns o Online Banner Ad Serving and Tracking o Tracking and Reporting of All Purchased Media o Development of Optimization Recommendations and Strategy • Public Relations • Production o Information Architecture/User Experience o Content Management o Interactive Development o Proofreading o Print Production Supervision o Broadcast Production Supervision o Art Buying/Purchasing o Quality Assurance Testing 16 Packet Pg. 125  6.2.a.b C. Other CONTRACTOR functions in support of any new projects will be covered under the Monthly Marketing and Advertising fee. This includes: • Account Management and Strategy Attachment: Okaloosa County_Peter Mayer Contract_FINAL (2) (1181 : Agreement with Peter A. Mayer Advertising, Inc.) • Public Relations (Excluding New Project Development/Execution) • Social Media IV. COMPENSATION FOR NEW PRODUCT SERVICES The CONTRACTOR will be compensated on an hourly basis, at a rate of one hundred fifteen dollars ($115) per hour, for New Product Development and Execution services detailed above. Such services provided by the CONTRACTOR will require a Task Order, which shall contain a detailed scope of services and an estimated not-to-exceed cost for performing such services. CONTRACTOR shall not perform any New Project Development and Execution services without a Task Order approved by the COUNTY as provided for under Article III, Section 3.2 of this Agreement. V. PAID MEDIA AND PASS THROUGH COSTS Paid Media and Pass Through Costs include third-party charges for media and production and includes items such as: • Traditional Paid Media (Print, Outdoor, Broadcast) • Online Paid Media (Display Advertising, Facebook, Google Keyword, etc.) • Additional Pass Through Production Costs, such as: o Website Hosting o Site Spam Filter o Content Management System o Email Deployment System o Website Search Tool o Website Video Player o Research o Production Costs (Printing, Video Production, Photography) VI. COMPENSATION FOR PAID MEDIA AND PASS THROUGH COSTS The CONTRACTOR will be compensated for the actual paid media and pass through costs incurred by the CONTRACTOR on behalf of the COUNTY with no markup. Such services provided by the CONTRACTOR shall require a Task Order, which shall contain a detailed scope of services/goods and an estimated not-to-exceed cost for performing such services or delivering such goods. No invoice will be processed without the executed task order, purchase order or contract/lease payment approval form approved by the COUNTY as provided for under Article III, Section 3.2 of this Agreement. No invoice will be approved unless a copy of the actual invoice from the vendor accompanies the invoice reflecting the acquisition of goods/services. 17 Packet Pg. 126  6.2.a.b The COUNTY may, at its sole discretion, elect to pay the vendor directly for paid media and pass through costs. Attachment: Okaloosa County_Peter Mayer Contract_FINAL (2) (1181 : Agreement with Peter A. Mayer Advertising, Inc.) 18 Packet Pg. 127  6.3.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 4, 2012 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Essex Road EMS Bldg. Project Completion - Funding Request DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: The Board is requested to approve funding in the amount of $44,000 to complete the remodeling of the former Garniers Wastewater Treatment Plant (WWTP) controls building into an EMS station, and facilities for the EMS shift command and EMS main supply. BACKGROUND: In February of 2012, the BCC approved of providing $65,000 to fund the remodeling of the former Garniers WWTP controls building for an EMS station and to house the EMS shift command and EMS main supply (February agenda item attached). That funding request was based on what FM staff believed the condition of the building would be at the time it was turned over for remodeling and the pre-permitting guidance received regarding the fire/life safety requirements for the facility. Unforeseen scope changes in the fire/life safety requirements and the actual condition of the building when it was turned over have driven the cost to complete the project much higher than the original estimate. The original funding for the project has been exhausted. To complete the project will require an additional $44,000 in funding (see attachment). The building contains approximately 4100 s.f. under roof. The completed project's total hard cost will be approximately $26.60/s.f. and total costs less than $65/s.f. With market prices for a remodeling project of this scope typically running more than $100/s.f., the finished project still represents a terrific value to the county. If the Board approves the completion of the project, $44,000 will be needed to finish all of the work. RECOMMENDATIONS: The Board is requested to approve funding in the amount of $44,000 to complete the remodeling of the former Garniers WWTP controls building into an EMS station and a new home for the EMS shift command and EMS main supply. RECOMMENDED BY: Packet Pg. 128  6.3.a APPROVED BY: James D. Curry, County Administrator Packet Pg. 129  6.3.a.a Attachment: Agenda Request - Funding for EMS ESSEX Road (Garniers WWTP) - 02-07-2012 (1162 : Essex Road EMS Bldg. Project Completion BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 7, 2012 TO: Honorable Members of the Board FROM: Donald L. Turner, Facilities Maintenance Director SUBJECT: EMS Essex Road, Ft. Walton Beach - Project Funding STATEMENT OF ISSUE: Request Board to approve funding in the amount of $65,000 to remodel the former Garniers WWTP Control Building into the EMS Essex Road building. BACKGROUND: During the budget preparation process, the Facilities Maintenance Department receives more capital construction projects requests than it can complete in any one fiscal year. Funding is requested for all approved projects that are expected to begin in the year for which the budget is being prepared. On occasion, new information comes out or circumstances change that brings to light a strategic advantage in reordering the start/completion schedule for the projects. Such is the case with the EMS Essex Road project. The EMS Essex Road project was not funded in FY 2012. It is in the best interest of the county to move the project start date to FY 2012. The cost estimate for the project is $65,000 to fully fund the project. Funding ($45,000) was approved to remodel a portion of the second floor of the Brackin Building for the Property Appraiser’s office that won’t be used in FY ’12. The Board could reallocate those funds and up to $20,000 from reserves for the EMS Essex Road project. RECOMMENDATION: Request Board to approve funding in the amount of $65,000 to remodel the former Garniers WWTP Control Building into the EMS Essex Road building. RECOMMENDED BY: _____________________________________________ Donald L. Turner Facility Maintenance Director REVIEWED BY: _____________________________________________ John Hofstad Public Works Director APPROVED BY: _____________________________________________ James D. Curry County Administrator Packet Pg. 130  6.3.a.b EMS Essex Road Project - Scope Additions DESCRIPTION CONTRACT SERVICES TOTAL COST Attachment: EMS Essex Rd. - Project Completion Estimate (1162 : Essex Road EMS Bldg. Project Completion - Funding Request) Fire Sprinkler System B&C Contract $18,162.78 Monitored Fire Alarm System B&C Contract $5,998.50 6" Water Line Materials N/A $7,526.64 Install 6" Water Line - Labor Water & Sewer $862.09 Replace Exterior Doors & Hardware N/A $10,000.00 (est.) Rear Loading Dock for Supply N/A $1,200.00 (est.) Misc. N/A $249.99 (est.) TOTAL REQUESTED $44,000.00 Packet Pg. 131  6.4.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 4, 2012 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: School Storm Shutters DEPARTMENT: Purchasing