Okaloosa County BOCC — February 27, 2014 — reading text

for Client approval in a subsequent task order as noted in the contract on page 15 Peter Mayer Okaloosa TDD-- Page 4 Confidential 1111242v2 Packet Pg. 133  Brand Campaign Television Spots 9.j.a 118 Task Order 132 3 COST Agency Fees Est. Hours Cost Creative, Production and Project 101 $11,615 Management Account Management, Covered Under Attachment: IX.j. TO 132 Brand Television Spots (2573 : Task Order 132) Strategy/Analytics, Public Relations, Monthly and Media for Base Services Agreement Total 101 $11,615 Dubs – DG FastChannel Cost Total $2,499 Competitive Production Bids Bid #1: Louis Koerner of Big-Storm Films (Miami, FL) Cost Total $93,000 Bid #2: Ben Orisich of Universal Orlando (Orlando, FL) Cost Total $110,000 Bid #3: Tom Gilserman (New York, NY) Cost Total $80,150 Agency Recommendation The Agency recommends Louis Koerner of Big Storms films. He will work directly with Revive Media (a local vendor) to produce the spots. Also, Louis Koerner is recommended as he has the most tourism experience and can shoot the style of campaign that is expected. In addition, Agency found Louis Koerner’s quality of work favorable to production requirements. The cost of this Task Order is not to exceed $107,114 Peter Mayer Okaloosa TDD-- Page 5 Confidential 1111242v2 Packet Pg. 134  Brand Campaign Television Spots 9.j.a 119 Task Order 132 4 BILLING Client will be billed in accordance with Contract # C12-2007-TDC. 5 GENERAL ASSUMPTIONS The following are general assumptions about the project that affect the timing, scope or cost of the project. The above assumes: Attachment: IX.j. TO 132 Brand Television Spots (2573 : Task Order 132)  Timely delivery of any required documentation from the Client  Client will make available appropriate personnel and decision-makers for attending scheduled workshops and meetings for reviews and approval so immediate consensus can be reached  Client will conduct timely reviews and provide consolidated feedback and written approvals on a timely basis based on an agreed-upon schedule  Delays in Client reviews may extend timing and add risk to the final delivery 6 CONTACT INFORMATION Ellen Kempner, Management Supervisor/Vice President Peter Mayer Advertising 504.210.1217 kempnere@peteramayer.com Michelle Clarke, Account Supervisor Peter Mayer Advertising 504.210.1287 clarkem@peteramayer.com James Geiger, Chief Financial Officer/Vice President Peter Mayer Advertising 504.210.1263 geigerj@peteramayer.com Peter Mayer Okaloosa TDD-- Page 6 Confidential 1111242v2 Packet Pg. 135 Brand Campaign Television Spots 9.j.a Task Order 132 120 7 SIGNATURES Peter Mayer: _______________________________________Date: _________________________ TDD Director: ______________________________________ Date: __________________________ Purchasing Director: ________________________________ Date: __________________________ Attachment: IX.j. TO 132 Brand Television Spots (2573 : Task Order 132) County Administrator: ______________________________ Date: __________________________ (if applicable) Board Chairman: ___________________________________ Date: __________________________ (if applicable) Peter Mayer Okaloosa TDD-- Page 7 Confidential 1111242v2 Packet Pg. 136