Okaloosa County BOCC — May 4, 2013 — reading text

design and construction costs, and $8,673,376 is for CECs. Eglin AFB would now like to execute a third contract modification to include the flow charges. As stated in the contract modification itself, "The purpose of this modification is to add the flow charges that Okaloosa County will charge Eglin AFB for Wastewater Treatment". The modification will incorporate no funds and is just an agreement of the allowable charges for services. There will be no money assigned to this modification. The attached modification states what our monthly usage charges are per 1,000 gallons and what our readiness-to-serve charges are per line size. The BCC-approved 5-year rate plan is reflected on the attached document. With regards to annual revenue generated from this contract, a conservative estimate is $850,000/year (550,000 gallons per day total of average daily flow). Also attached is the completed County Contract Review Coordination Sheet. OCWS staff anticipates further contract modifications to extend the period of performance. This is due to delays caused by circumstances beyond our control - either varying site conditions or government delays (waiting for approvals during the step-by-step process). We are coordinating and communicating with Eglin weekly on these issues so there will be no surprises. At this time, we are also requesting the Chairman be given authority to execute future contract modifications which only involve time extensions. Packet Pg. 516  9.9.c OPTIONS: Approve or Deny. RECOMMENDATIONS: OCWS staff recommends approval by the BCC to authorize the Chairman to execute the third contract modification to the Eglin Wastewater Treatment Re- configuration contract (FA2823-11-C-0030) for the flow charges associated with wastewater from Duke Field, Main Base, and Camp Rudder. OCWS staff also recommends approval by the BCC to authorize the Chairman to execute any future contract modifications and related paperwork which only involve time extensions. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 517  9.9.c.a 1. CONTRACT ID CODE P AGE OF P AGES AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT J 1 3 Attachment: Eglin Wastewater Treatment Contract - Third Modification (1566 : Eglin Wastewater Treatment Contract Modification for Flow 2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/P URCHASE REQ. NO. 5. P ROJECT NO.(If applicable) SEE SCHEDULE 6. ISSUED BY CODE FA2823 7. ADMINISTERED BY (If other than item 6) CODE FA2823 AFTC/PZIOA EGLIN - JOSHUA JORDAN AFTC/PZIO EGLIN - FA2823 308 WEST D AVE, BLDG 260, STE 130 308 WEST D AVENUE, SUITE 130 (BLDG 260) EGLIN AFB FL 32542-5418 EGLIN AFB FL 32542-5418 8. NAME AND ADDRESS OF CONT RACT OR (No., Street, County, State and Zip Code) 9A. AMENDMENT OF SOLICIT AT ION NO. OKALOOSA, COUNTY OF DBA: CONTRACTS & GRANTS 1804 LEWIS TURNER BLVD STE 206 9B. DAT ED (SEE IT EM 11) FORT WALTON BEACH FL 32547-1285 X 10A. MOD. OF CONT RACT /ORDER NO. FA2823-11-C-0030 10B. DAT ED (SEE IT EM 13) CODE 3H5D4 FACILIT Y CODE X 01-Oct-2011 11. T HIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICIT AT IONS The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended. Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods: (a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE P LACE DESIGNATED FOR THE RECEIP T OF OFFERS P RIOR TO THE HOUR AND DATE SP ECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. 12. ACCOUNT ING AND APPROPRIAT ION DAT A (If required) 13. T HIS IT EM APPLIES ONLY T O MODIFICAT IONS OF CONT RACT S/ORDERS. IT MODIFIES T HE CONT RACT /ORDER NO. AS DESCRIBED IN IT EM 14. A. T HIS CHANGE ORDER IS ISSUED PURSUANT T O: (Specify authority) T HE CHANGES SET FORT H IN IT EM 14 ARE MADE IN T HE CONT RACT ORDER NO. IN IT EM 10A. B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT T HE ADMINIST RAT IVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN IT EM 14, PURSUANT T O T HE AUT HORIT Y OF FAR 43.103(B). X C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INT O PURSUANT T O AUT HORIT Y OF: 52.212-4(c) Changes D. OT HER (Specify type of modification and authority) E. IMPORT ANT : Contractor is not, X is required to sign this document and return 1 copies to the issuing office. 14. DESCRIPT ION OF AMENDMENT /MODIFICAT ION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) Modification Control Number: jordanj13586 See Summary of Changes POC: SSgt Joshua Jordan E-Mail: joshua.jordan@eglin.af.mil Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND T IT LE OF SIGNER (T ype or print) 16A. NAME AND T IT LE OF CONT RACT ING OFFICER (T ype or print) TEL: EMAIL: 15B. CONT RACT OR/OFFEROR 15C. DAT E SIGNED 16B. UNIT ED ST AT ES OF AMERICA 16C. DAT E SIGNED BY (Signature of person authorized to sign) (Signature of Contracting Officer) EXCEPT ION T O SF 30 30-105-04 ST ANDARD FORM 30 (Rev. 10-83) APPROVED BY OIRM 11-84 Prescribed by GSA FAR (48 CFR) Packet 53.243 Pg. 518  9.9.c.a FA2823-11-C-0030 (jordanj13586) Page 2 of 3 Attachment: Eglin Wastewater Treatment Contract - Third Modification (1566 : Eglin Wastewater Treatment Contract Modification for Flow SECTION SF 30 BLOCK 14 CONTINUATION PAGE SUMMARY OF CHANGES SECTION SF 30 - BLOCK 14 CONTINUATION PAGE The following have been added by full text: P00003 1. The purpose of this modification is to add the Flow Charges that Okaloosa Country will charge Eglin AFB for Waste Water Treatment. The MOD will incorporate no funds and is just an agreement of the allowable charges for services that will be charged. There will be no money attached to this modification. The funding will be applied to a Miscellaneous Obligation Reimbursement Document (MORD) process through the finance office. Okaloosa County will bill thru the MORD. 2. The rates below are an estimate and are only used as a guideline. Prices will vary as the mission grows or decreases. The actual amount will be the per month usage per 1000 gallons. a. The following table is expected amount of flow for Duke, Eglin, and Camp Rudder. This is an estimate; actual price will depend on the amount of usage. Flow (GPD ADF) * service begins * line size Duke Field 25,000 1-Apr-13 8" Eglin Main 888,520 1-Jan-14 20" Camp Rudder 35,000 1-Oct-14 8" b. The following table is the board approved rate increase thru 2015. The actual rates are set by the Okaloosa County Board of County Commissioners (BCC), which is comprised of 5 elected officials, elected by the citizens of Okaloosa County. Since the five year rate plan only goes through FY15, Okaloosa Country Water and Sewer (OCWS) will submit a proposal for the rates for FY16 through the end of the period of performance for this contract when they are released. NOTE: OCWS will be installing a 24” force main pipe on Eglin Main only charging the government for a 20” pipe. OCWS Rate Increases