Okaloosa County BOCC — May 4, 2013 — reading text

Dino J. Villani SUBJECT: Skycap Services Rebid Request DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The BCC is requested to approve re-bidding Skycap and Wheelchair Services at the Northwest Florida Regional Airport (VPS). BACKGROUND: In December 2012, the Skycap and Wheelchair Services contract was bid and no submittals were received. Recently, there has been interest expressed and therefore an ideal time to re-bid the services. Currently, GAT Airline Ground Support is under contract at VPS on a month-to-month basis to provide skycap and wheelchair services. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: The Board is requested to approve this request to re-bid Skycap and Wheelchair Services at the Northwest Florida Regional Airport. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 506  9.8.b BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Revised ERMC Contract Amendment DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The previously approved amendment to the ERMC contract for Airport preventive maintenance for the passenger loading bridges requires certain technical corrections. BACKGROUND: This amendment was approved by the Board on January 22, 2013 for preventative maintenance services for the passenger loading bridges. The new addition to the terminal added two new loading bridges and the scope of work was changed to add these two loading bridges. The additional fee of one thousand three hundred ninety-two dollars ($1,392.00) to the current quarterly fee was approved. However the approved document did not include language approving an effective date to enable retroactive payment of invoices from October 1, 2012. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: Staff recommends the Board approve the revised amendment which authorizes the effective date of October 1, 2012. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 507  9.8.b.a Packet Pg. 508 Attachment: ERMC Internal Coordination Sheet_Existing Scope_Additional Scope_ Signature Page (1458 : Revised ERMC Contract  9.8.b.a Packet Pg. 509 Attachment: ERMC Internal Coordination Sheet_Existing Scope_Additional Scope_ Signature Page (1458 : Revised ERMC Contract  9.8.b.a Packet Pg. 510 Attachment: ERMC Internal Coordination Sheet_Existing Scope_Additional Scope_ Signature Page (1458 : Revised ERMC Contract  9.8.b.a Packet Pg. 511 Attachment: ERMC Internal Coordination Sheet_Existing Scope_Additional Scope_ Signature Page (1458 : Revised ERMC Contract  9.9.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: OCWS Engineering Consultants RFQ & Review Committee DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS and Purchasing staff requests permission to move forward with a qualifications based selection process for contracts on professional engineering services. BACKGROUND: OCWS currently has contracts with 4 professional engineering firms: CHE (formerly CH2M Hill), Constantine Engineering, HDR Engineering, and Polyengineering. Each contract serves as a Master Services Agreement (MSA) to obtain professional engineering services on specific Task Orders, which are authorized per project or scope of work required. Professional engineering services may include but not be limited to: 1. General engineering planning, consulting, and surveying. 2. The study, permitting, design, services during construction, construction observation/inspection services, project startup services for evaluating, modifying existing, or constructing new water storage tanks, water wells, water supplies and resources, water and fire pumping stations, water distribution or transmission systems, water and wastewater treatment facilities, wastewater collection and transmission systems, wastewater pumping stations, odor control facilities, reclaimed water systems, administration and maintenance facilities, and warehouse and storage facilities. 3. Performing environmental assessments, developing supervisory control and data acquisition (SCADA) systems, line locating, mapping, and geographic information systems (GIS). The above-mentioned contracts were executed in early 2005. Through multiple renewals/extensions, the contracts all expire on 9/30/2013. OCWS and Purchasing staff would now like to begin the process of obtaining new engineering contracts via the formal qualifications based selection process. If authorized by the Board, OCWS staff will work with Purchasing staff to formulate a Request for Qualifications (RFQ) to begin the formal selection process. In the State of Florida per the Competitive Consultants Negotiations Act (CCNA), the selection criteria for the award of engineering contracts are qualifications based. Staff also recommends the following Review Committee to evaluate the statements of qualifications received and bring back a recommendation to the Board, regarding which firms to enter contracts with: Richard Brannon - Purchasing Director Packet Pg. 512  9.9.a Jeff Littrell - Water & Sewer Director Mark Wise - Water & Sewer Engineering Manager/Interim Deputy Director Jason Autrey - Public Works, County Engineer Commissioner - if desired OPTIONS: Approve or deny. RECOMMENDATIONS: Staff requests BCC approval to move forward with the qualifications based selection process (via a RFQ) for professional engineering services contracts and approval of the above-mentioned review committee. A recommendation of award will be brought back to the BCC at a later date. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 513  9.9.b BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: OCWS Subsurface Bores RFB DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS and Purchasing staff requests permission to move forward with the bidding process to obtain the services of a utility boring contractor for miscellaneous subsurface bores. BACKGROUND: OCWS currently has a contract with Gator Boring & Trenching ("Gator") for miscellaneous subsurface bores. The contract is set up to allow specific Task Orders, which are authorized on a per project basis. The contract consists of unit prices for the following services: 1. Jack & Bores, 4" steel casing to 48" steel casing 2. Directional Bores, sizes 3/4" to 24" 3. Directional Bore Transition Fittings, sizes 3" to 24" The unit prices listed in the contract is the installation price, which includes labor, material, equipment, testing, mobilization, etc. Gator's contract was executed on 10/12/2004. Through multiple renewals/extensions, it now expires on 9/30/2013. Since entering this contract, we have utilized Gator for many projects over the years. Almost every major construction project where we lay pipe requires some type of subsurface boring by Gator at roadway intersections, wetlands, and/or confined places. They are a local contractor from Pensacola, and we have enjoyed much success because of Gator's bores. We have found that their service and prices are the best in Northwest Florida. For example, we had a recent project that specifically required us to bid out directional boring (because it was funded by a grant), and Gator's prices were still lower than all other bidders. Although we have a good relationship with Gator and they do excellent work, staff feels that it is now time to re-bid this contract. If authorized by the Board, OCWS staff will work with Purchasing staff to formulate a Request for Bid (RFB) to begin the formal bidding process. After receiving bids, OCWS and Purchasing staff will evaluate the bids and bring back a recommendation to the Board, regarding which company to enter into a contract with. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff requests BCC approval to move forward with the formal bid process (via a RFB) for a utility boring contract. A recommendation of award will be brought back to the BCC at a later date. Packet Pg. 514  9.9.b RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 515  9.9.c BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Eglin Wastewater Treatment Contract Modification for Flow Charges DEPARTMENT: Water and Sewer BCC DISTRICT: 1, 2 & 3 STATEMENT OF ISSUE: OCWS staff is requesting approval from the BCC for the execution of a third contract modification with Eglin Air Force Base for the flow charges (AKA monthly billing rates) related to transmitting, treating, and disposing of Eglin AFB's wastewater at Duke Field, Main Base, and Camp Rudder. BACKGROUND: In September 2011, Okaloosa County went under contract (FA2823-11-C- 0030; County Contract No. C11-1906-WS) with the U.S. Air Force for the construction of the Duke Field wastewater infrastructure. The contract was modified in August 2012 to add the following: Capacity Expansion Charges (CECs) for Duke Field, construction costs for Main Base wastewater infrastructure, CECs for Main Base, construction costs for Camp Rudder wastewater infrastructure, and CECs for Camp Rudder. The total contract is now $16,699,568; of that, $8,026,192 is reimbursement of