Okaloosa County BOCC — May 4, 2013 — reading text

court and court related operations will remain in the courthouse. This would entail relocating the Property Appraiser's operations and the BCC chambers out of the Crestview courthouse and into some other facility, to be determined. RECOMMENDATION #2: The Crestview Courthouse Task Force recommends that the Board of County Commissioners authorize putting out an RFQ for firms qualified to provide space planning, blocking, and other necessary services during the pre design phase for the space Packet Pg. 472  9.4.a planning of the Crestview Courthouse. RECOMMENDATIONS: Request BCC direction regarding two recommendations from the Crestview Courthouse Task Force regarding the future development of the Crestview courthouse. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 473  9.5.1 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: Award of Duke Field SCADA Fiber Optic Link Bid No. 04-13 IS DEPARTMENT: Information Systems BCC DISTRICT: All STATEMENT OF ISSUE: Request Board approval to award the Duke Field Secondary Control and Data Acquisition system (SCADA) Fiber Optic Link contract to CCI Systems, Inc. of Iron Mountain, MI in the amount of $163,518.08, CCI being the lowest responsive, responsible bidder. BACKGROUND: Three bids were received on December 13, 2012 for the Duke Field SCADA Fiber Optic Link project. CCI Systems, Inc. has previously performed satisfactory work for Okaloosa County on the 7th Special Forces Group SCADA Fiber Optic Link contract. This vital fiber optic connection will provide redundancy for county network communications along the critical Hwy 85 north-south fiber backbone. This new fiber will ensure that vital BCC and Constitutional network operations continue uninterrupted in the event of a cut along a major portion of the Hwy 85 segment. The redundancy will ensure that services such as telephone, email and Internet remain in operation. The connection will also provide a valuable connection to the Water and Sewer SCADA system allowing control and management over pumps and other critical infrastructure. The project will be funded, in part, by Okaloosa County Water & Sewer in the amount of $93,100 and staff requests the balance of the project funding, $70,418.08, be allocated from BCC General Fund reserves. OPTIONS: Approve/Disapprove awarding contract to the low bidder, CCI Systems in the not to exceed amount of $163,518.08. RECOMMENDATIONS: Staff requests the Board to award the Duke Field SCADA Fiber Optic Link contract to CCI Systems, Incorporated in the not to exceed amount of $163,518.08. RECOMMENDED BY: Packet Pg. 474  9.5.1 APPROVED BY: James D. Curry, County Administrator Packet Pg. 475  9.5.1.a Attachment: BidTabulation DukeField SCADA FiberOptic Link (1433 : Award of Duke Field SCADA Fiber Optic Link Bid No. 04-13 IS) TABULATION OF BIDS OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS DUKE FIELD SCADA FIBER OPTIC LINK JOB#41-449 NOTE BIOS SHALL INCLUDE SALES TAX AND ALL OTHER APPLICABLE TAXES AND FEES Bid Date~ Thursday, December 13, 2012 CCI Systems, Inc. Ingram Signalizabon, Inc. World Fiber Technologies, Inc. 105 Kent Street 4522 North Davis Highway 4070 Nine McFarland Drive BASE BID Iron Mountain, MI 49801 Pensacola, FL 32503 Alpharetta, GA 30004 ITEM NO. EST. an UNIT UNIT PRICE TOT 1 LS Mobilization, Bonds and Insurance $10,228.39 $ 10.228.39 $10.62000 S 10,620.00 $ 8,395.80 $ 8,395.80 2 1 LS Coordination of Wert $23,689.73 $ 23.68973 $14,95000 S 14,950.00 $ 18,464 45 $ 18,464.45 3 37.023 LF Clean and proof existing empty segments 01 2" conduit and fumish and install pull tape within conduit $0.75 $ 27}6725 $ 0.93 $ 34,431 39 $ 2.49 $ 92.187.27 4 40.000 LF FurniSh and inslllli 96 strand fiber optic cable in existing empty 2" conduitand puB box system, Including all Splice enclosures, distribution centers. fusion splices, maintenance loops, seals, duci plugs. detectable pull tape, testing and all other appurtenances $2.31 $ 92,400.00 3.00 $ 120,000.00 303 $ 121.200.00 5 EA Furnish and inslllli new Pull Box $2,211.52 $ 6.63456 $ 2,40000 $ 7,200.00 $ 1,084.44 $ 3.253.32 6 EA Furnish and inslllli new Splice Box $866.05 $ 2,598.15 $ 4,200,00 $ 12,600.00 $ 2,084.59 6,253.77 163,518.08 199,801,39 S 249,154.61 As read at bid 0 enin 163,518.08 199,801.39 $ 249,154.61 ! of! Packet Pg. 476  9.5.1.b OKALOOSA COUNTY FIBER OPTIC NETWORK DUKE FIELD SCADA FIBER ROUTE Attachment: DUKE SCADA FIBER MAP (1433 : Award of Duke Field SCADA Fiber Optic Link Bid No. 04-13 IS) Crestview Eglin Air Force Base 7th SFG Duke Field Camp Rudder 8 Santa Rosa County Okaloosa County Okaloosa County Walton County Eglin Air Force Base EXISTING FIBER PROPOSED FIBER Valparaiso Niceville Eglin Air Force Base Shalimar Choctawhatchee Bay Hurlburt Field Fort Walton Beach Santa Rosa Sound Destin Gulf of Mexico Revised 20-MAR-13 Packet Pg. 477  9.6.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Daniel O'Byrne SUBJECT: 2013 Special Event and Sponsorship Funding Execution DEPARTMENT: Tourist Development BCC DISTRICT: All STATEMENT OF ISSUE: This request seeks Board approval for TDD staff to continue the evaluation of three (3) Special Event and Sponsorship funding requests, originally submitted to the Department Director in January, 2013, using the Board's updated March 19, 2013 policies and procedures; but retaining each of the applicant's original application date. Each of the applicants submitted then-complete funding requests in January, 2013; well in advance of the required 60-days prior to the event's start. The three (3) programs requiring continuing TDD staff evaluation in light of the Board's updated policies are: • Emerald Coast Volleyball Week (April 17-21) & Emerald Coast Volleyball Juniors Open (May 18-19) • Musical Echoes Flute Festival (April 19-21) • 2013 Laser Gulf Coast Masters Championship (May 18-19) BACKGROUND: On March 19, 2013 the Board passed a revised version of the Tourist Development Council By