Okaloosa County BOCC — May 4, 2013 — reading text

Similar Nature (15 pts) References (15 pts) Staff/Capacity to meet County Requirements (10 pts) Cost (10 pts) TOTAL POSSIBLE – 100 PTS PERSON RANKING PRINTED NAME POSITION/DEPT SIGNATURE DATE Last Revised – 03/20/2013 Page 26 Packet Pg. 459  9.1.d BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Florida Blue Renewal DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: The current county group health insurance contract with Florida Blue expires 10/31/2013. Staff requests authority to renegotiate the contract with Florida Blue. BACKGROUND: When the county's current contract with Florida Blue expires, we anticipate being eligible for over $1.5 million in ProShare premium rebates, based on the county's losses over the term of the contract. Under the terms of the contract to receive the rebate we must still be under contract with Florida Blue when the rebate is paid in 2014. OPTIONS: Placing the health insurance contract out to bid this year is not really an option as no insurance company will be able to bid low enough to offset the loss of the ProShare rebate money. RECOMMENDATIONS: Authorize Risk Management to enter into negotiations with Florida Blue to extend the county's group health insurance coverage with Florida Blue. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 460  9.2.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Set Special Meeting/Public Hearing for Bluewater Bay Notice of Proposed Change DEPARTMENT: Growth Management BCC DISTRICT: Five STATEMENT OF ISSUE: Set a special Board of County Commissioners meeting and public hearing to consider a Notice of Proposed Change submitted by Bluewater Bay Resort, LLC, that would amend the Bluewater Bay Development of Regional Impact Development Order. BACKGROUND: Bluewater Bay Resort, LLC, owner of the golf courses within the Bluewater Bay Development of Regional Impact (DRI) has submitted a Notice of Proposed Change (NOPC) that would, if approved, amend the Bluewater Bay Development Order to allow the reconfiguration of 4 holes within the Magnolia Plantation golf course to allow residential development at varying densities. Due to concern over the potential length of the public hearing required to amend the development order, the Board of County Commissioners agreed during its regular meeting of March 19, 2013 to hear this item during a special meeting. The Board instructed staff to work with the applicants as well as those opposed to identify a mutually acceptable date. The Board also agreed that, in addition to the BCC chambers in either the County Courthouse in Crestview or the Water and Sewer Building in Ft Walton Beach, the meeting and hearing could also be held in the Emerald Coast Convention Center subject to availability. While the Board did not specify a time during which the meeting is to be held, the discussion during the meeting indicated that the Commission was amenable to meeting during the evening as well as in the morning or afternoon. Staff has coordinated with legal counsel for the applicants as well as the opposition, and April 25, 2013 is a mutually agreeable date. The Emerald Coast Convention Center is available for this date, as well. The applicant, Bluewater Bay Resort, LLC, prefers a morning or afternoon meeting; the opposition prefers an evening meeting. As the portion of section 380.06 of the Florida Statutes which governs the NOPC hearing process does not specify any certain time for such hearings, the time at which the meeting will occur is entirely at the Board of County Commissioners' discretion. The date, time, and location of the special meeting and public hearing as set by the Board will be advertised in accordance with Section 380.06 of the Florida Statutes. Packet Pg. 461  9.2.a RECOMMENDATIONS: Staff recommends that the Board of County Commissioners set a special meeting and public hearing to consider the Bluewater Bay Resort Notice of Proposed Change for April 25, 2013 to be held in Ballroom I of the Emerald Coast Convention Center located at 1250 Miracle Strip Parkway, Fort Walton Beach. Staff also requests and recommends that the Board establish a time certain for the meeting and public hearing in addition to the date and location, and authorize staff to advertise the hearing in accordance with all applicable statutes and regulations. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 462  9.3.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Fairchild Road Dirt to Pave Engineering Design DEPARTMENT: Public Works BCC DISTRICT: One STATEMENT OF ISSUE: Programmed in the FY 2013 and 2014 Capital Improvement Plan is the conversion of Fairchild Road from a dirt section to a paved section. The length of the improvement project is 1.81 miles; improvements include paving the roadway, installing necessary drainage improvements and correcting the roadway profile to comply with acceptable design criteria. BACKGROUND: Improvements to Fairchild Road are planned as part of the current Capital Improvement Program. Converting the existing northern section of Fairchild Road from the current sand/clay roadway to an industrial pavement section requires engineering design plans and permit coordination with the Northwest Florida Water Management District. Public Works staff has requested the attached scope and fee from Hatch Mott MacDonald Florida, LLC (HMM) to perform the necessary design services. HMM will perform the work under a task order available through the existing continuing services contract (Contract No. C06- 1343-PW). The proposed services will provide all necessary construction documents and permit acquisition efforts for a not to exceed fee of $77,822.00. OPTIONS: Approve/Disapprove Task Order #5 from Hatch Mott MacDonald Florida, LLC to perform the design of Fairchild Road for the not to exceed fee of $77,822.00. RECOMMENDATIONS: Approve Task Order #5 from Hatch Mott MacDonald Florida, LLC to perform the design of Fairchild Road for the not to exceed fee of $77,822.00. RECOMMENDED BY: Packet Pg. 463  9.3.a APPROVED BY: James D. Curry, County Administrator Packet Pg. 464  9.3.a.a Packet Pg. 465 Attachment: HMM Task Order Proposal (1559 : Fairchild Road Dirt to Pave Engineering Design)  9.3.a.a Packet Pg. 466 Attachment: HMM Task Order Proposal (1559 : Fairchild Road Dirt to Pave Engineering Design)  9.3.a.a Packet Pg. 467 Attachment: HMM Task Order Proposal (1559 : Fairchild Road Dirt to Pave Engineering Design)  9.3.a.a Packet Pg. 468 Attachment: HMM Task Order Proposal (1559 : Fairchild Road Dirt to Pave Engineering Design)  9.3.a.a Packet Pg. 469 Attachment: HMM Task Order Proposal (1559 : Fairchild Road Dirt to Pave Engineering Design)  9.3.a.a Packet Pg. 470 Attachment: HMM Task Order Proposal (1559 : Fairchild Road Dirt to Pave Engineering Design)  9.3.a.a Packet Pg. 471 Attachment: HMM Task Order Proposal (1559 : Fairchild Road Dirt to Pave Engineering Design)  9.4.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Crestview Courthouse Task Force DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request BCC direction regarding two recommendations from the Crestview Courthouse Task Force regarding the future development of the Crestview Courthouse. BACKGROUND: More than a year ago, the BCC authorized the formation of the Crestview Courthouse Task Force to be made up of representatives from the current occupants of the courthouse and certain other stakeholders in the future development of the facility. When it was originally built in 1953, the courthouse was the center of county government activity for Okaloosa County. The 1962-63 expansion added two new sections to the building, one at each end. Over the years, court activity has required more and more space forcing the county to relocate some of the non-judicial functions out of the courthouse. The only two remaining non-judicial units still occupying space in the courthouse are the Property Appraiser and the BCC chambers. With the growth in population in the north end of the county coupled with the expected future growth, court and court related functions need more space for their work. The Task Force members met for the first time on Friday, February 22, 2013. The voting members were advised of the requirements with respect to the Sunshine Law. The second meeting was held on Friday, March 22, 2013, out of which two recommendations were passed unanimously by all the voting members present to be brought before the BCC. RECOMMENDATION #1: The Crestview Courthouse Task Force recommends that, to facilitate future growth, the Board of County Commissioners commit conceptually to a goal that all non-judicial functions should be removed from the Crestview Courthouse as a part of a future plan for the courthouse. When complete, only