Okaloosa County BOCC — May 4, 2013 — reading text

paid for unused sick leave based on the following schedule: 50% of the first 480 hours 4 Packet Pg. 418  9.1.b.a 25% of the second 480 hours 20% of all hours over 960 Attachment: Proposed Human Resources Policy Manual Changes (1516 : Changes to the Human Resources Policy Manual) CHAPTER XVI – RECORDS AND REPORTS The Human Resources Department is hereby designated as the official repository of all employee records. Department directors will forward immediately all employee records (active and inactive) in their possession to the Human Resources Director. Employee actions, letters of appreciation and admonishment, requests for leave, matters affecting pay and any other matters of permanent or semi-permanent nature will be forwarded for inclusion in the respective human resources file. Department directors will report county vehicle accidents, theft, and losses of materials and tools on a Property Damage/Loss Investigation Report Form to the Risk Management DirectorManager within three (3) working days. Vehicle accidents will also be reported on a Property Damage/Loss Investigation Report Form to the County Administrator within three (3) working days. CHAPTER XX – DISCIPLINARY ACTIONS Section D – Disciplinary Action Procedures 1) Contact the Human Resources Director prior to administering discipline. All disciplinary actions must be signed by the Human Resources Director or designee prior to administering. 2) All disciplinary actions must be documented on the Okaloosa County Disciplinary Action Form. These forms are available in the Human Resources Department. 3) Authority – Most disciplinary actions are initiated by the immediate supervisor. In general, the final authority to approve a disciplinary action is related to the type of action taken: TYPE OF ACTION AUTHORITY TO APPROVE Written Reprimand Supervisor Suspension Department Director Dismissal Department Director Demotion Department Director 4) With respect to discipline of a department director other than that described in Chapter III of these rules, action will be taken by the County Administrator or Assistant County Administrator. 5 Packet Pg. 419  9.1.b.a CHAPTER XXII – SEPARATIONS Section H – Retirement Attachment: Proposed Human Resources Policy Manual Changes (1516 : Changes to the Human Resources Policy Manual) All full-time and part-time employees are covered by the Florida Retirement System; the County pays the entire contribution. CHAPTER XXV – EMPLOYEE SUGGESTION PROGRAM Section D – The Suggestion Committee 1) The suggestion committee shall be composed of: the County Administrator or designee, the Human Resources Director or designee, the Risk Management DirectorManager or the County Safety Officer, a management employee appointed by the County Administrator who is knowledgeable of the suggestion’s subject, and two (2) non-supervisory county employees appointed by the County Administrator. Technical advisors may be asked to serve on the committee, as deemed appropriate by the County Administrator. CHAPTER XXVIII – LOST OR DAMAGED PROPERTY, EQUIPMENT OR VEHICLES Section D – Assessment for Damages If a department investigation results in findings of employee responsibility for equipment loss or damage, the following actions shall be taken by the department director: 1) Investigative findings will be submitted to the Risk Management DirectorManager and the Human Resources Director for review and concurrence; CHAPTER XXX – WORKPLACE VIOLENCE Section C – Reporting and Investigating Threats or Incidents 1) If the incident constitutes an emergency, CALL 9-1-1. In instances that are not emergency situations, contact a supervisor or manager. After 9-1-1 is contacted, contact department or division management immediately. 2) If possible, separate the parties involved in the altercation. If the parties cannot be separated, or if it would be dangerous to do so, CALL 9-1-1. 3) Contact the appropriate department director. The department director, together with the Risk Management DirectorManager and Human Resources Director, will assess and investigate the incident and take appropriate action. 6 Packet Pg. 420  9.1.c BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Legal Services Informational Update DEPARTMENT: Human Resources BCC DISTRICT: ALL STATEMENT OF ISSUE: Provide an informational update on Florida counties' in-house and outsourced legal services. BACKGROUND: On March 5, 2013, the Board directed staff to survey other comparable sized Florida counties regarding legal services including the cost budgeted/expended for in-house and outsourced legal services. The Board also requested staff to draft an RFP for Tourist Development Department legal services. OPTIONS: N/A RECOMMENDATIONS: Provide further direction to staff as necessary. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 421  2013 Legal Services Survey County # of In‐House Oversight of Budget/Expenditures Budget/Expenditures Agency Population Employees County Jail Job Titles Legal Matters Referred to Outside In‐House Legal Services Outside Legal Services Notes Workers' Compensation Self insured for many lines, do not budget County Attorney ADA outside legal services. Only pay when claim Santa Rosa County 154,104 3 Sheriff's Office Paralegal (2) Liability $321,430.00 arises. County Attorney Assistant County Attorney (6) Paralegal Executive Administrative Assistant Charlotte County 160,511 11 Sheriff's Office Legal Secretary (2) County Attorney Risk Management Issues Deputy Assistant County Attorney Labor Issues Assistant County Attorney Specialization Issues Bay County 169,856 5 Sheriff's Office Legal Secretary (2) Insurance Coverage Matters $560,677.00 $289,183.00 County Attorney Deputy County Attorney Assistant County Attorney (2) Department's budget does not include the Legal Administrator Trademarks legal costs and fees for the two cases co‐ Legal Assistant/Paralegal Contract disputes over a dredge counseled with outside counsel. The final Paralegal II project that was over ten years old invoices for those two cases have not been Hernando County 173,094 8 Sheriff's Office Paralegal I Workers’ Compensation $700,000.00 received. Airport Collections Tourist Development Tax Tort Claims Labor Okaloosa County 183,482 1 BCC County Attorney Workers' Compensation $206,281.60 $948,160.14 Labor Solid Waste Workers’ Compensation Procurement/ MSTU Protests County Attorney Chief Assistant County Attorney Outsourced due to workload or Clay County 192,370 3 Sheriff's Office Legal Assistant expertise $542,352.00 $108,600.00 County Attorney Attorney (4)