Okaloosa County BOCC — May 4, 2013 — reading text

8.13 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Cab Chassis (4 x 4) Dual Rear Wheel Truck etc. DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Bids were opened on March 14, 2013. One (1) bid was received. Hub City Ford (Crestview, FL) is the sole responsive bidder for a cost of $62,599.00 each (see attached tab sheet). BACKGROUND: Funding is available in the Water & Sewer FY 2013 budget; #4101-564304. (See attached Budget sheet). OPTIONS: Award or Reject. RECOMMENDATIONS: Staff has reviewed the bid and recommends awarding to Hub City Ford for a total cost of $125,198.00; they being the sole responsive bidder. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 302  8.13.a Packet Pg. 303 Attachment: Tabulation Sheet WS 20-13 (1555 : Cab Chassis (4 x 4) Dual Rear Wheel Truck etc.)  8.13.b Packet Pg. 304 Attachment: WS Budget Sheet (1555 : Cab Chassis (4 x 4) Dual Rear Wheel Truck etc.)  8.14 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: David Skarzynski, Budget Manager SUBJECT: Budget Resolutions & Transfers Resolution amending the Fiscal Year 2013 Budget, General Fund, which did not reflect adequate appropriations from Florida Division of Emergency Management (FDEM) for state homeland security program grant in the amount of $14,200. Resolution amending the Fiscal Year 2013 Budget, Tourist Development Fund, which did not reflect adequate appropriations for equipment proceeds in the amount of $13,287. BT-13-29 to transfer reserves for printing of Visitor Guide by Target Response Group, services previously accounted for with the Zimmerman Agency, in the amount of $85,000. BT-13-30 to transfer reserves for replacing maintenance hangar door at Destin Airport in the amount of $300,000. Packet Pg. 305  8.14.a RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2013 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Division of Emergency Management (FDEM) for state homeland security program grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts Attachment: 13-001-34 (1569 : Budget Resolutions & Transfers) appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Public Safety - Federal 701321R-331200 $14,200 EXPENDITURES DEPT-ACCOUNT AMOUNT Training and Education 701321-555001 $14,200 Adopted this regular session the 2nd day of April 2013. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ DON R. AMUNDS, CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 306  8.14.b RESOLUTION NO. RESOLUTION AMENDING THE FISCAL YEAR 2013 BUDGET TOURIST DEVELOPMENT FUND WHEREAS, the Board of County Commissioners in the budget did not reflect adequate appropriations for equipment proceeds, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Tourist Development Fund be increased, additional receipts appropriated as follows: Attachment: 13-104-07 (1569 : Budget Resolutions & Transfers) RECEIPTS DEPT-ACCOUNT AMOUNT Equipment Proceeds 1151R-364100 $13,287 EXPENDITURES DEPT-ACCOUNT AMOUNT Reserve for Contingencies (5th cent) 1151-599090 $13,287 Adopted this regular session the 2nd day of April 2013. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ DON R. AMUNDS, CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 307  8.14.c Packet Pg. 308 Attachment: BT-13-29 (1569 : Budget Resolutions & Transfers)  8.14.d Packet Pg. 309 Attachment: BT-13-30 (1569 : Budget Resolutions & Transfers)  8.15 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: 2013 FTA Certifications and Assurances DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: The Department of Growth Management requests that the Board authorize the Chairman and County Attorney to sign the Federal Fiscal Year 2013 FTA Certifications and Assurances. It also requests approval for the Contracts and Grants staff’s use of an electronic PIN number certifying the Chairman’s signature to submit the Certifications and Assurances electronically. BACKGROUND: The Federal Transit Administration (FTA) has consolidated and updated the various pre-award Certifications and Assurances required for its Federal transit assistance (funding) programs for Federal fiscal year (FY) 2013. Certifications and Assurances are required to be awarded Federal Transit Administration grant funding. Okaloosa County is allocated FTA 5307 and 5311 funding annually. RECOMMENDATIONS: The Department of Growth Management recommends that the Board authorize the Chairman and County Attorney to sign the Federal Fiscal Year 2013 FTA Certifications and Assurances, and to approve the electronic submission of the 2013 FTA Certifications and Assurances. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 310  8.15.a FTA FISCAL YEAR 2013 CERTIFICATIONS AND ASSURANCES PREFACE Except as the Federal Transit Administration (FTA or we) determines otherwise in writing, before FTA may award Federal transit assistance (funding or funds) to support a public transportation Project, an authorized representative (you) of the Project sponsor Attachment: FTA FFY13 Certifications and Assurances (1539 : 2013 FTA Certifications and Assurances) (Applicant) must select certain Certifications and Assurances required by Federal law or regulation. You must select all Certifications and Assurances required of your Applicant to support its applications for FTA funding during Federal fiscal year (FY) 2013. We request that you read each Certification and Assurance and select those that will apply to all Projects for which your Applicant might seek FTA funding. Only if you select adequate Certifications and Assurances on your Applicant’s behalf, as required by Federal law or regulation, may FTA award Federal funding for your Applicant’s Project. We have consolidated our Certifications and Assurances into twenty-four (24) Groups. At a minimum, you must select the assurances in Group 01. If your Applicant requests more than $100,000, you must also select the “Lobbying” Certification in Group 02, unless your Applicant is an Indian tribe or organization or a tribal organization. Depending on the nature of your Applicant and its Project, your Applicant may need to select some of the Certifications and Assurances in Groups 03 through 24. However, instead of selecting individual Groups of Certifications and Assurances, you may make a single selection that will encompass all Groups of Certifications and Assurances applicable to all our programs. FTA and your Applicant understand and agree that not every provision of these twenty-four (24) Certifications and Assurances will apply to every Applicant or every Project FTA funds. The type of Project and Applicant will determine which Certifications and Assurances apply. Your Applicant also understands and agrees that these Certifications and Assurances are pre-award requirements, generally required by Federal law or regulation, and do not include all Federal requirements that may apply to your Applicant or its Project. Our FTA Master Agreement MA(19) for Federal FY 2013, http://www.fta.dot.gov/documents/19-Master.pdf, contains a list of most of those requirements. Your Applicant is ultimately responsible