Okaloosa County BOCC — May 4, 2013 — reading text

Packet Pg. 834  9.10.c.c PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS 1. The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. §§ 3801 et seq and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 CFR Part 31, apply to its actions pertaining to this project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make or causes to be Attachment: Compare version 5 with original.pdf (1553 : Revisions to the Purchasing Manual) made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious or fraudulent claim, statement, submission or certification, the Federal government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal government deems appropriate. 2. The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious or fraudulent claim, statement, submission or certification to the Federal government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal government deems appropriate. Revised – 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 30 Packet Pg. 835  9.10.c.c WIRELESS COMMUNICATION POLICY BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA Attachment: Compare version 5 with original.pdf (1553 : Revisions to the Purchasing Manual) A. AUTHORIZATION & ISSUANCE: 1. Wireless communication devices owned by the County may only be issued to the following County personnel: a. County officials or employees whose job responsibilities require the use of such technology for the efficient provision of County services or for the safety of employees in the provision of County services; b. County officials or employees whose job requirements include emergency response or on-call duties; c. Other personnel as approved by the Department Director. 2. Wireless communication devices shall include but not be limited to cellular phones, pagers, handheld devices such as Blackberry® and Palm Treo® and all accompanying accessories. All purchases of such technology shall be approved, in advance, by the receiving Department Director. B. COUNTY ISSUED WIRELESS COMMUNICATION DEVICES: 1. Usage: a. All County officials or personnel shall be required to sign a “Usage Agreement” with the County which shall denote the receipt of the technology and understanding of the usage guidelines. b. The Purchasing Department will serve as Contract Administrator for the County Wireless Communication Device Program and administer wireless provider contracts and employee “Usage Agreements.” Revised – 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 30 Packet Pg. 836  9.10.c.c c. All County officials or employees shall use this technology primarily for County related business. However, if such employee makes or receives a personal call on a County issued wireless communication device, then that employee is required to pay for all such calls. Employees in such circumstances are required to assist the wireless communication device representative for their Department/Division in differentiating between business related and personal calls, and to remit the full amount owed for personal calls within 30 days of first notification. Reimbursements shall be made at the contract rate per minute. A copy of the invoice highlighting personal calls indicating a total for each month, cash or a check payable Attachment: Compare version 5 with original.pdf (1553 : Revisions to the Purchasing Manual) to Okaloosa County Board of County Commissioners shall be submitted to the respective department (to be forwarded to Finance) for all personal calls. d. The County reserves the right to monitor and audit the use of all County issued wireless communication devices. Revised – 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 30 Packet Pg. 837  9.10.c.c f. Reasonable precautions should be made to prevent theft and vandalism. g. Wireless communication devices should not be used when a less costly alternative is safe, convenient, and readily available. h. All expenses for the use of such technology by the County for County related use shall be paid from the operating budget of the receiving department or division. 2. Monitoring & Control: Attachment: Compare version 5 with original.pdf (1553 : Revisions to the Purchasing Manual) a. By reviewing monthly schedules of wireless communication device activity, immediate supervisors, and department/division heads should monitor the use to ensure they are being used appropriately. b. Each user shall review monthly service billings to determine and remit, as appropriate, a payment at the rate listed per minute per call under item C that is of a non-county related purpose. c. Inappropriate use of wireless communication devices shall be reported to the respective department head and dealt with. 3. County Officials, Employees and/or Department Division Responsibilities: a. Those County officials and employees who are issued a wireless communication device shall be responsible for the operation, condition and security of that device while it is in their possession. The County official or employee shall take all necessary precautions to ensure that the device is not subjected to conditions that would adversely affect the device or for which it was not designed. b. Each department shall be responsible for maintaining inventory for each wireless communication device purchased by their department. c. Upon termination of employment or upon the termination of tenure in office with Okaloosa County, it shall be the responsibility of the County official or employee to whom a wireless communication device is assigned to return said device to their supervisor or to their Department Property Custodian prior to their last date of employment or service in office. Failure to do so may result in the cost of the device being withheld from the said County official’s or employee’s final paycheck until such time as said wireless communication device is returned to Okaloosa County. C. RATE The wireless communication device minute rate will be established by the County Administrator and may be based upon comparable industry standards for wireless communication device service or on the standard basic service level rates, minutes, and features provided for County issued wireless communication devices from an approved County wireless communication device service provider. The current per minute reimbursement rate is $ .09. NOTE: Personal calls that are Mobile to Mobile (MM) or Link to Link (PTT) do not require reimbursement. Revised – 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 30 Packet Pg. 838  9.10.c.c OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS COUNTY ISSUED WIRELESS COMMUNICATION DEVICE USAGE AGREEMENT CERTIFICATION POLICIES/RESPONSIBILITIES COUNTY OFFICIAL/EMPLOYEE CERTIFICATION Attachment: Compare version 5 with original.pdf (1553 : Revisions to the Purchasing Manual) I hereby certify by my signature that I have been provided a copy of the County policy for Wireless Communication Device; that I have read and understand the requirements contained therein; and that I agree to comply with the requirements of the policy as now written or amended in the future. Printed Name of Authorized User: Signature of Authorized User: