Fort Walton Beach Council agenda — 06-03-08 workshop agenda — reading text

Eglin Easement/ California Ditch 823,600 O Stormwater Separators'" 1, 200, 000 E Coral Ditch - Robinwood to Hwy 98 458,200 D Golf Course Stream Restoration 305,000 F Linstew Drive 241, 900 1 Bay Drive & Brooks Street 347,700 G Jonquil/Sullivan 358,600 H Powell Drive 321, 900 M Lake Earl /Goodthing Lake 25,000 N Bass Lake 25,000 K Ewing Court 78, 900 C Oyster Reef Restoration 125, 000 A Jet Stadium Parking Lot 513, 700 B Brooks Bridge Parking Lot 360,500 Stormwater System Video Inspection 200,000 GIS Mapping & Data Collection 500,000 Planning & Engineering Stormwater System Modeling 500, 000 Stormwater Master Plan 200,000 Design Criteria & Design Manual 40,000 TOTAL $ 93, 707,000 TABLE 2 -2 CITY OF FORT WALTON BEACH STORMWATER UTILITY MASTER PLAN Notes: Regional project with cost sharing anticipated with SUMMARY OF OPINION OF Okaloosa County, City, Northwest Florida Water Man- CONSTRUCTION COSTS agement District, and Choctawhatchee Basin Alliance. Multiple separator units planned at five different out - falls in the City over five years. complex world: CLEAR SOLUTIONS' TETRATECH 2. 5 INSTITUTION /MANAGEMENT ASSESSMENT Part of the plan in developing the City's Stormwater Utility is to assess the current coordination of stormwater programs within the City's personnel structure. This includes all offices and departments such as Utilities Department, Public Works Department, Community Development Services, and Finance Department. 2. 5. 1 Existing Conditions Based on numerous meetings and discussions, it was first identified how stormwater management is currently structured within the existing City staff. Figure 2 -2 shows the representation of this structure in an organizational chart. As it exists today, there is not one individual identified to solely manage stormwater management issues within the City. The City currently has an Environmental Specialist position within the Utilities Department tasked with coordinating stormwater efforts as well as other non -stormwater responsibilities. This includes direct coordination with the Utilities Director and indirect coordination with the City Engineer. Stormwater related tasks currently assigned to the Environmental Specialist include assisting with identifying grants for stormwater improvement projects, managing existing stormwater construction projects, managing consultants working on City stormwater projects, construction inspection, development order review coordination, and permitting City stormwater activities as required by regulatory agencies. The Environmental Specialist also currently has other responsibilities that include NPDES Phase II reporting, water quality monitoring, habitat restoration, and ordinance research and creation. There is no staff supporting the Environmental Specialist in the current organizational structure. CITY OF FORT WALTON BEACH STORMWATER UTILITY IMPLEMENTATION PLAN REPORT TETRA TECH May 28, 2008 10  Existing Stormwater Management Organizational Structure City Manager Utilities Director Public Works Director Utilities Ops Manager -- — — — — — — i City Engineer f Environmental i Specialist ' — — — — — —' 1 Collections System Supervisor Streets Ops Manager 1- Lift Station Mechanic Streets Foreman I Utilities Inspector I I Collections System Heavy Equip Operator Worker (3) Street Sweeper Service Worker II ( 2) Service Worker Ii i Service Worker 1( 2) FIGURE 2 -2 CITY OF FORT WALTON BEACH STORMWATER UTILITY MASTER PLAN EXISTING STORMWATER MANAGEMENT ORGANIZATIONAL STRUCTURE complex world CLEAR SOLUTIONS' TETRA TECH  2.5.2 Recommended Structure This sub -section includes recommendations regarding organizational structure with respect to effectively managing stormwater for the City. The recommendations are based on experience with other municipal governments, discussions with the City regarding the City's program needs, and understanding upcoming regulatory requirements related to stormwater management the City will be required to meet. The proposed organizational structure keeps the role of stormwater management under the Utilities Director through a position identified as Stormwater Manager. It is the intent that this position will be responsible for the following services: Development Reviews ( Stormwater Management only) Long -Range Stormwater Planning Managing Consultants Day -to -Day Operation and Maintenance Developing and Implementing Capital Improvement Program (CIP) Regulatory Programs and Permitting ( NPDES and TMDL) Customer Complaints and Response Infrastructure Mapping and Modeling This structure includes the migration of Public Works personnel to the Utilities Department for management by the Stormwater Manager for the implementation of CIP projects, stormwater system operation and maintenance, and responding to customer complaints. Positions proposed to fall under the Stormwater Manager include Foreman I, Heavy Equipment Operator, Service Worker 11( 2), Service Worker 1( 1), and Street Sweeper Service Worker (1). The City Engineer would maintain responsibilities for reviewing proposed developments from an engineering perspective but the Stormwater Manager would review with respect to stormwater and coordinate efforts to maximize the greatest public benefit. For example, a chronic stormwater problem area may be in the vicinity of a proposed development that could be incorporated into the project. Another example may be that the City may have a CIP project proposed in the same vicinity of a proposed development and there could be a benefit to working together to implement both projects at the same time. The important aspect to this recommendation is that it includes having a Stormwater Manager involved with all stormwater related activities in the City. The in -house engineering design of stormwater improvements and vacuum truck services for stormwater structures would be managed through the Stormwater Manager and Utilities Operations Manager within the Utilities Department. A position has been created showing the interaction between the proposed Stormwater Manager and the Finance Director as it relates to implementing and collecting stormwater user fees. CITY OF FORT WALTON BEACH STORMWATER UTILITY IMPLEMENTATION PLAN REPORT TETRA TECH May 28, 2008 12  Figure 2 -3 shows the proposed organizational structure for the Stormwater Manager position with respect to the Utilities Director, Public Works