Okaloosa County BOCC — July 28, 2015 — 3-1 Library Cooperative-done — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: LIBRARY COOPERATIVE PROGRAM DESCRIPTION: The Okaloosa County Public Library Cooperative is an independent inter- governmental agency governed by a board of seven appointed members. It is a partnership between the cities of Crestview, Destin, Fort Walton Beach, Niceville, Mary Esther, Valparaiso and Okaloosa County to provide library services for all county residents. REVENUE: The Library Cooperative is funded within the General Fund. A transfer-in from the Debt Service Fund provides funding for the Library Cooperative. Anticipated Board support for Fiscal Year 2016 is $630,482. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø More than 41,000 people attended over 1,800 educational and engaging classes, workshops and events. Ø Borrowing of eBooks and eAudiobooks increased 230% from FY13 to FY14, and is on track to increase an additional 56% in FY15. Ø Partnered with the Okaloosa STEMM Academy to streamline delivery of public library books to students at the school, which does not have a media center. Ø Implemented online research tools, academic skills classes and live tutoring to increase student success. Ø Upgraded all public access computers to provide current technology required by students and job seekers in today’s computer-based environment. Ø Redesigned Website and upgraded catalog to enhance the delivery of self-directed education with improved convenience, effectiveness and efficiency for customers and staff. Ø Positioned libraries as partners in public safety education and disaster recovery through customer education initiatives and installation of mobile device charging stations. Ø Mitigated impact upon customers of closure/ reduced operations of Mary Esther Library due to natural disaster through coordination of member library resources. PROGRAM GOAL: The Okaloosa County Public Library Cooperative (OCPLC) is a major component of Okaloosa County’s strong education system of schools, colleges, universities and libraries. We deliver high quality public education for all residents regardless of age, background, or means. We provide equal access to self-directed education, research assistance and instruction, and enriching and enlightening experiences.. KEY OBJECTIVES: 1. Coordinate library service among members to ensure equal access to high-quality public education. 2. Provide fiction and nonfiction materials in all formats to meet diverse educational and cultural needs. 3. Supplement and enhance school system curriculum to optimize student achievement with access to computers, wireless Internet, online research tools, study spaces and personal research assistance. 4. Teach reading and technology literacy in residents of all ages, beginning with the very young. 5. Encourage economic growth and workforce development through seminars, specialized research tools, and library materials that address needs of job seekers and area businesses.  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY13/14 FY14/15 FY15/16 Number of Full-Time Equivalents (FTEs) 1 1 1 Input Access to Service Outlets, Square Foot per Capita .45 .45 .45 Circulation Totals 748,566 760,566 765,000 Output Library Material Holdings 314,428 316,400 318,000 Number of Registered Card Holders 70,693 71,000 71,500 Library Materials Holdings per Capita 1.74 1.75 1.76 Efficiency Library Visits per Capita 3.0 3.0 3.0 Circulation of Materials per Capita 4.1 4.1 4.1 Collection Circulation/Turnover Rate 2.38 2.4 2.4 Effectivene Total program attendance 41,244 43,000 43,000 ss Reference Questions Answered 208,332 208,000 208,000 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Management & Professional 1 1 1 1 Total 1 1 1 1 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $83,759 $83,868 $86,853 $87,884 $1,031 1.2% Operating Expenses $84,029 $170,633 $86,360 $103,456 $17,096 19.8% Capital Outlay $0 $0 $0 $0 $0 .0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $410,880 $410,879 $428,000 $428,000 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $578,667 $665,380 $601,213 $619,340 $18,127 3.0% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $67,331 $67,825 $68,503 $678 1.0% 20 BENEFITS $18,635 $19,028 $19,381 $353 1.9% 34 CONTRACT SERVICES $10,950 $10,450 $10,150 -$300 -2.9% 40 TRAVEL & PER DIEM $2,000 $1,700 $2,400 $700 41.2% 41 COMMUNICATIONS SERVICES $650 $600 $600 $0 0% 42 FREIGHT & POSTAGE $100 $50 $50 $0 0% 44 RENTS & LEASES $13,000 $13,260 $13,450 $190 1.4% 45 RISK MANAGEMENT ALLOCATION $2,719 $3,045 $616 -$2,429 -79.8% Property Insurance reallocation 46 REPAIR & MAINTENANCE $34,700 $49,450 $54,050 $4,600 9.3% Maintenance agreement for book lending machines 47 PRINTING & BINDING $100 $55 $100 $45 81.8% 48 PROMOTIONAL ACTIVITIES $500 $250 $200 -$50 -20.0% 49 MISCELLANEOUS CHARGES $1,150 $800 $800 $0 0% 51 OFFICE SUPPLIES $500 $200 $200 $0 0% 52 OPERATING SUPPLIES $16,000 $200 $550 $350 175.0% 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $7,000 $6,000 $19,790 $13,790 229.8% Renewal of subscription services previously grant funded 55 TRAINING & EDUCATION EXPENSES $1,000 $300 $500 $200 66.7% 81 AIDS TO GOVERNMENT AGENCIES $428,003 $428,000 $428,000 $0 0% TOTAL $604,338 $601,213 $619,340 $18,127 3.0%